2,973 Executive Administrative Assistant Remote Executive Support jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
Posted 20 days ago
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Job Description
WhatJobs is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position requiring exceptional discretion, professionalism, and the ability to manage a wide range of administrative tasks with minimal supervision. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. Your role will involve serving as a primary point of contact for internal and external stakeholders, ensuring efficient communication and workflow. Strong organizational skills, meticulous attention to detail, and proficiency with office productivity software are essential. You will proactively anticipate the needs of the executives you support and take initiative to resolve issues before they arise. Excellent written and verbal communication skills are paramount, as is the ability to multitask and prioritize effectively in a remote work setting. The ideal candidate will have extensive experience supporting C-level executives, with a strong understanding of corporate environments. You should be adept at managing multiple projects simultaneously and maintaining a high level of accuracy. This is a critical support role that requires a reliable, detail-oriented, and resourceful individual. Your ability to maintain confidentiality and handle sensitive matters with tact and professionalism will be highly valued. We are looking for someone who thrives in a dynamic, remote work environment and is committed to providing seamless administrative support. Join our team and play an integral part in the efficiency and effectiveness of our executive operations.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 19 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Executive Support
Posted 6 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly proficient and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership from a fully remote capacity. This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring meticulous attention to detail, exceptional organizational skills, and a high degree of professionalism. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will have a proven history of providing high-level administrative support in a fast-paced environment.
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
Key responsibilities include managing incoming communications, prioritizing tasks, and anticipating the needs of the executives you support. You will be expected to draft correspondence, prepare meeting agendas, take minutes, and follow up on action items. Proficiency in modern office software suites, including word processing, spreadsheets, and presentation software, is essential. Experience with virtual collaboration tools and project management software is also highly desirable, given the remote nature of this position. You will act as a key liaison between executives and internal/external stakeholders, requiring excellent interpersonal and communication skills.
The ability to work independently, manage multiple priorities effectively, and maintain composure under pressure is paramount. This role requires a proactive approach to problem-solving and a commitment to delivering exceptional support services. You should be resourceful, adaptable, and possess a strong work ethic, thriving in a remote work setting where self-discipline and clear communication are key. This is an excellent opportunity to contribute to the success of our client by providing indispensable support to their leadership team.
Location: Nakuru, Nakuru, KE
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Senior Executive Assistant & Office Manager (Remote)
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Office Manager to join their fully remote administrative team. This role is integral to ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for managing executive schedules, coordinating complex travel arrangements, handling communications, and overseeing various administrative functions. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a dynamic, remote work environment.
Responsibilities:
Responsibilities:
- Manage and organize complex calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate and book domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research on various topics as needed and prepare summaries.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Oversee the procurement and management of office supplies and equipment for remote staff as needed.
- Assist with onboarding new remote employees, providing necessary administrative support.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Maintain a high level of professionalism and provide exceptional support to the executive team.
- Location: This is a fully remote position, supporting our client's operations in the Embu, Embu, KE area, but open to candidates across Kenya.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or Office Manager, with significant experience supporting C-suite executives in a remote capacity.
- Proven ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Meet, Slack).
- Strong written and verbal communication skills.
- Experience with travel booking platforms and expense management software.
- A proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Professional demeanor and a strong work ethic.
- Experience managing virtual teams or remote office operations is a significant advantage.
This advertiser has chosen not to accept applicants from your region.
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Operations Administrative Manager - Remote Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Operations Administrative Manager to oversee and streamline administrative functions within their organization, operating entirely remotely. This role is critical for ensuring operational efficiency and supporting the seamless execution of daily tasks. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing administrative processes, coordinating cross-departmental workflows, overseeing the scheduling of virtual meetings and events, and ensuring the accurate maintenance of operational records and documentation. This position requires proficiency with a range of office productivity software and virtual collaboration tools. You will also be involved in developing and implementing administrative policies and procedures to enhance efficiency. The ability to communicate effectively with internal teams and external stakeholders in a virtual environment is paramount. We are looking for an individual who can manage multiple priorities, delegate tasks effectively, and foster a collaborative and productive remote work culture. This is a fully remote position offering a competitive salary and the flexibility to work from anywhere. If you are a seasoned administrative professional with a knack for operational excellence and leadership in a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for the organization in a remote setting.
- Develop, implement, and maintain efficient administrative procedures and policies.
- Coordinate and manage schedules for senior management and operational teams, including virtual meetings.
- Supervise and mentor administrative support staff, providing guidance and performance feedback.
- Ensure the accurate and organized maintenance of company records, files, and databases.
- Manage procurement of office supplies and equipment for remote staff.
- Liaise with IT support to ensure smooth functioning of remote work infrastructure.
- Assist in the preparation of reports, presentations, and other operational documents.
- Handle inquiries from internal staff and external partners, providing prompt and professional responses.
- Implement and manage processes for document control and record-keeping.
- Contribute to budget management for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Proven experience in an Administrative Manager, Operations Manager, or similar senior administrative role.
- Demonstrated experience managing administrative functions in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
5
Senior Office Administrator & Executive Assistant - Remote
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Executive Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient functioning of administrative operations, allowing executives and teams to focus on their core responsibilities. You will be responsible for managing schedules, coordinating communications, organizing virtual meetings, preparing documents, and handling various administrative tasks with discretion and efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a remote work environment.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain digital filing systems and databases.
- Assist with onboarding new remote employees, including coordinating initial setup and training materials.
- Manage office supplies and equipment inventory for remote team members.
- Act as a liaison between executives, employees, and external stakeholders.
- Handle confidential information with utmost discretion and security.
- Support HR functions by assisting with recruitment coordination and employee record management.
- Proactively identify and address administrative challenges and propose solutions.
- Ensure compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Office Administrator or Executive Assistant, preferably in a remote setting.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive approach to problem-solving and administrative support.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant - Remote Office Management
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client, a progressive organization focused on sustainable development initiatives, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions within a fully remote setting. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing correspondence and reports, making travel arrangements, and handling sensitive information with discretion. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a fast-paced, independent work environment. Proficiency in a wide range of office productivity software, including advanced calendar management, virtual meeting platforms (Zoom, Teams), and document creation tools, is essential. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and efficiency in all interactions. This is a remote-first position, offering the flexibility to work from home while making a significant contribution to the organization's success. We are looking for a detail-oriented individual with a proactive approach to problem-solving and a commitment to providing high-level administrative support. Your ability to anticipate needs, manage multiple priorities simultaneously, and maintain confidentiality will be paramount. This is an excellent opportunity to support impactful work within a dynamic and forward-thinking organization, leveraging your administrative expertise in a remote capacity. Join our client's dedicated team and contribute to their mission, working remotely. We value individuals who are reliable, adaptable, and possess a strong work ethic. Your dedication to providing seamless executive support will be highly valued. We are based in Ongata Rongai, Kajiado, KE , but this position is exclusively remote.
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8
Executive Assistant - Remote Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering an excellent opportunity to manage administrative functions and streamline operations for executives. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a knack for anticipating needs and solving problems independently. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and undertaking various administrative tasks to ensure the smooth operation of executive functions.
Key Responsibilities:
The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. A minimum of 5 years of relevant administrative experience is required. Exceptional organizational and time management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is mandatory. Strong written and verbal communication skills are critical. The ability to multitask, prioritize effectively, and work with minimal supervision in a remote environment is paramount. Discretion, professionalism, and a high level of accuracy are expected. A Bachelor's degree or equivalent relevant experience is preferred. This fully remote role will provide essential support to executives managing operations that impact the **Thika, Kiambu, KE** area, allowing you to work from your chosen location.
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding where appropriate and flagging urgent matters.
- Serve as a primary point of contact between executives and internal/external stakeholders.
- Organize and maintain digital and physical filing systems.
- Conduct research and compile information for meetings and projects.
- Assist with expense reporting and other financial administration tasks.
- Manage special projects and initiatives as assigned.
- Maintain confidentiality and handle sensitive information with discretion.
- Anticipate executive needs and proactively offer solutions.
The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. A minimum of 5 years of relevant administrative experience is required. Exceptional organizational and time management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is mandatory. Strong written and verbal communication skills are critical. The ability to multitask, prioritize effectively, and work with minimal supervision in a remote environment is paramount. Discretion, professionalism, and a high level of accuracy are expected. A Bachelor's degree or equivalent relevant experience is preferred. This fully remote role will provide essential support to executives managing operations that impact the **Thika, Kiambu, KE** area, allowing you to work from your chosen location.
This advertiser has chosen not to accept applicants from your region.
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