104 Executive Administrative Assistant Remote jobs in whatjobs
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client, a progressive organization focused on sustainable development initiatives, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions within a fully remote setting. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing correspondence and reports, making travel arrangements, and handling sensitive information with discretion. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a fast-paced, independent work environment. Proficiency in a wide range of office productivity software, including advanced calendar management, virtual meeting platforms (Zoom, Teams), and document creation tools, is essential. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and efficiency in all interactions. This is a remote-first position, offering the flexibility to work from home while making a significant contribution to the organization's success. We are looking for a detail-oriented individual with a proactive approach to problem-solving and a commitment to providing high-level administrative support. Your ability to anticipate needs, manage multiple priorities simultaneously, and maintain confidentiality will be paramount. This is an excellent opportunity to support impactful work within a dynamic and forward-thinking organization, leveraging your administrative expertise in a remote capacity. Join our client's dedicated team and contribute to their mission, working remotely. We value individuals who are reliable, adaptable, and possess a strong work ethic. Your dedication to providing seamless executive support will be highly valued. We are based in Ongata Rongai, Kajiado, KE , but this position is exclusively remote.
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Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client, a progressive professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team, entirely in a remote capacity. This role is crucial in ensuring the smooth operation of executive functions and maintaining efficient communication channels. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a high degree of professionalism, coupled with proven experience supporting C-suite executives. You will act as a key liaison between executives and internal/external stakeholders, managing correspondence and ensuring timely follow-up on action items. This fully remote position offers the flexibility to work from your preferred location while contributing to the success of our leadership team. We are looking for an individual who is proactive, resourceful, and adept at problem-solving, with a strong command of standard office software and virtual collaboration tools. Excellent communication and interpersonal skills are essential for building rapport and trust across the organization. You will play a vital role in streamlining executive workflows, enhancing productivity, and maintaining a high level of organizational efficiency. If you are a dedicated administrative professional seeking a challenging and rewarding remote role where you can make a significant impact, we encourage you to apply. This is an excellent opportunity to grow your career within a supportive and dynamic virtual environment. While the position is fully remote, the executives you will support are based in or connected to operations in **Embu, Embu, KE**.
Responsibilities:
Responsibilities:
- Manage complex executive calendars, scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Organize and manage virtual meetings, including setting up conference calls and distributing materials.
- Maintain confidential files and records with accuracy and discretion.
- Conduct research and compile information for executive decision-making.
- Act as a primary point of contact for internal and external stakeholders.
- Provide administrative support for special projects and initiatives as needed.
- Anticipate the needs of executives and proactively address them.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior-level management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive and resourceful with strong problem-solving capabilities.
- Professional demeanor and excellent interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring excellent self-management and communication skills. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will act as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth operations. Proficiency in office productivity software, exceptional organizational abilities, and a proactive approach to problem-solving are essential. The ability to anticipate needs and manage multiple priorities in a fast-paced environment is critical for success in this role.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, ensuring optimal scheduling and conflict resolution.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Manage expense reports and assist with budget tracking.
- Maintain organized electronic and physical filing systems.
- Conduct research and prepare background information for meetings and projects.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues.
- Handle confidential information with the utmost discretion and integrity.
- Assist with special projects as assigned.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage schedules, communications, and administrative tasks from any location. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate the needs of executives. Your responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. You will be responsible for preparing correspondence, reports, and presentations, ensuring accuracy and professionalism. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, maintaining discretion and confidentiality at all times. You will also be responsible for managing electronic filing systems, organizing documents, and ensuring smooth day-to-day operations for the executives you support. The successful candidate will have strong proficiency in office productivity software, including word processing, spreadsheets, and presentation tools. Excellent communication and interpersonal skills are crucial for effective collaboration within a virtual team environment. This position requires a self-starter with the ability to multitask, prioritize effectively, and work independently with minimal supervision. We are looking for an individual who is adaptable, resourceful, and committed to providing a high level of administrative support. Join our client's team and contribute to their success by ensuring seamless administrative operations from a remote setting. This is an excellent opportunity to utilize your administrative expertise in a flexible and supportive work environment.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This is a fully remote position, enabling you to manage executive schedules and communications efficiently from your chosen location. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence, and organizing virtual meetings. Key responsibilities include handling sensitive information with discretion, managing email correspondence, screening calls, and acting as a primary point of contact for internal and external stakeholders. You will also be responsible for preparing reports, presentations, and other documents, as well as conducting research and managing special projects as assigned. This role requires exceptional organizational and time management skills, with the ability to prioritize tasks and anticipate needs in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Excellent written and verbal communication skills, along with a professional demeanor, are paramount. The ability to work independently, exercise sound judgment, and maintain confidentiality is crucial for this remote role. While the role is remote, it provides vital support to executives whose operations may indirectly touch upon Thika, Kiambu, KE . We are seeking a reliable and adaptable individual who can provide seamless administrative support and contribute to the overall efficiency of the executive team. Previous experience supporting C-level executives is highly preferred. Familiarity with project management tools or CRM software would be an asset. A proactive approach to problem-solving and a commitment to excellence are key attributes we are seeking.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - Remote
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their fully remote organization. This role is crucial for ensuring the smooth and efficient operation of executive functions from a distance. You will manage complex calendars, coordinate virtual meetings, prepare agendas and minutes, and handle sensitive correspondence with discretion. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be key to your success. This position requires a mastery of remote collaboration tools and a commitment to maintaining high standards of professionalism and efficiency in a virtual setting. You will be responsible for making travel arrangements, processing expense reports, and conducting research as needed. A key aspect of this role involves liaising with internal and external stakeholders, ensuring clear and timely communication. The ideal candidate possesses exceptional communication skills, a strong work ethic, and a proven track record of supporting executives in a fast-paced environment. You should be adept at problem-solving, resourceful in finding solutions, and committed to providing a high level of support. This is an excellent opportunity for a dedicated administrative professional looking to contribute significantly to a progressive, remote-first company.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and prioritizing conflicting needs.
- Coordinate and prepare for virtual meetings, including setting up conference calls, preparing agendas, and distributing materials.
- Draft, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism and discretion.
- Make travel arrangements and process expense reports, ensuring compliance with company policy.
- Conduct research and compile information on various topics as requested by executives.
- Act as a gatekeeper and point of contact for executives, managing inquiries and directing them appropriately.
- Maintain confidential files and records with utmost security.
- Assist with special projects and initiatives as assigned.
- Continuously improve administrative processes for efficiency and effectiveness in a remote setting.
- Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Meet) and standard office software (Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive attitude.
- High degree of professionalism, discretion, and ethical conduct.
- Ability to work independently and manage multiple tasks simultaneously.
- Experience in remote work environments is highly preferred.
- Associate's or Bachelor's degree in a relevant field is an advantage.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - Remote
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a crucial role, and as a fully remote position, it requires exceptional self-management and communication skills. The successful candidate will be responsible for managing complex schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. You will be the central point of contact for various administrative tasks, ensuring smooth day-to-day operations from a remote setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate logistics for internal and external meetings, conferences, and events.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Conduct research and gather information as needed for various projects.
- Handle incoming and outgoing communications, including emails and phone calls, filtering and prioritizing as necessary.
- Maintain and organize electronic and physical filing systems.
- Manage expense reports and assist with budget tracking.
- Provide support for special projects and initiatives as assigned.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidentiality and exercise discretion in handling sensitive information.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work efficiently under pressure.
- Discretion and professionalism in handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Demonstrated ability to anticipate needs and proactively address challenges.
- A proactive approach to problem-solving and a keen eye for detail.
- Comfortable working independently and collaboratively in a remote environment.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This role is critical in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks with utmost professionalism and discretion. You will be responsible for managing complex calendars, scheduling meetings and appointments, preparing travel arrangements, drafting correspondence, and organizing documents and information. The ideal candidate possesses exceptional organizational and time-management skills, strong written and verbal communication abilities, and proficiency in a wide range of office software and remote collaboration tools. You must be a self-starter, capable of anticipating needs, problem-solving independently, and maintaining confidentiality. This is a fully remote position, requiring a dedicated workspace and reliable internet connection. The ability to multitask effectively, prioritize tasks, and maintain a high level of accuracy under pressure is essential. If you are a motivated administrative professional looking to leverage your skills in a dynamic, remote environment and support top-tier executives, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and budget tracking for executive activities.
- Conduct research and prepare materials for meetings and projects.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Provide general administrative support to the executive team as needed.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives.
- Proven experience in calendar management, travel coordination, and event planning.
- Exceptional organizational skills and meticulous attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Ability to work independently, prioritize tasks effectively, and manage deadlines in a remote setting.
- Excellent interpersonal skills and a professional demeanor.
- High level of discretion and ability to handle sensitive information.
- Experience supporting executives in the **Meru, Meru, KE** region is a plus, but not required for this remote role.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant (Remote)
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering a flexible work environment. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing reports, and handling sensitive information with the utmost discretion. You will be the primary point of contact for internal and external communications, ensuring smooth operations and efficient workflow. Strong communication, exceptional time management, and meticulous attention to detail are essential for success in this role.
Key Responsibilities:
This remote role requires a self-starter who can work independently and manage multiple priorities effectively. If you are a highly resourceful and dependable administrative professional with excellent problem-solving skills and a commitment to providing outstanding support, we encourage you to apply. This is a fantastic opportunity to be an integral part of a fast-paced team and contribute to the success of our client's executive operations, all from the comfort of your home office.
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and conference calls for executives.
- Arrange and manage domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and manage invoicing and budget tracking as needed.
- Coordinate logistics for virtual and in-person meetings and events.
- Conduct research and compile data for various projects and initiatives.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate needs and proactively address potential issues to ensure executive efficiency.
This remote role requires a self-starter who can work independently and manage multiple priorities effectively. If you are a highly resourceful and dependable administrative professional with excellent problem-solving skills and a commitment to providing outstanding support, we encourage you to apply. This is a fantastic opportunity to be an integral part of a fast-paced team and contribute to the success of our client's executive operations, all from the comfort of your home office.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Remote
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing organization, is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support. This position is fully remote, offering the flexibility to manage your workday from anywhere. You will be instrumental in ensuring the smooth and efficient operation of executive activities, managing schedules, coordinating meetings, and handling confidential information with discretion. Key responsibilities include calendar management across multiple time zones, booking travel arrangements, preparing reports and presentations, and managing correspondence. You will serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. The ideal candidate possesses exceptional organizational abilities, meticulous attention to detail, and proficiency in office productivity software suites (e.g., Microsoft Office 365, Google Workspace). Experience with virtual collaboration tools and project management software is highly desirable. You should be adept at prioritizing tasks, managing multiple deadlines, and proactively anticipating the needs of the executives you support. This role requires a high degree of professionalism, discretion, and initiative. A minimum of 3-5 years of experience in an executive support role is preferred. This is an excellent opportunity to contribute to a forward-thinking company while enjoying the autonomy and flexibility of a remote work arrangement. We are committed to creating a supportive virtual work environment where you can thrive. This role is connected to our operations in the Malindi, Kenya region but is executed entirely remotely. If you are a dedicated administrative professional seeking a challenging and rewarding remote role, we encourage you to apply and become an integral part of our client's success.
This advertiser has chosen not to accept applicants from your region.
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