3 Executive Assistant Remote Support jobs in whatjobs
Executive Assistant - Remote Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering an excellent opportunity to manage administrative functions and streamline operations for executives. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a knack for anticipating needs and solving problems independently. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and undertaking various administrative tasks to ensure the smooth operation of executive functions.
Key Responsibilities:
The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. A minimum of 5 years of relevant administrative experience is required. Exceptional organizational and time management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is mandatory. Strong written and verbal communication skills are critical. The ability to multitask, prioritize effectively, and work with minimal supervision in a remote environment is paramount. Discretion, professionalism, and a high level of accuracy are expected. A Bachelor's degree or equivalent relevant experience is preferred. This fully remote role will provide essential support to executives managing operations that impact the **Thika, Kiambu, KE** area, allowing you to work from your chosen location.
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding where appropriate and flagging urgent matters.
- Serve as a primary point of contact between executives and internal/external stakeholders.
- Organize and maintain digital and physical filing systems.
- Conduct research and compile information for meetings and projects.
- Assist with expense reporting and other financial administration tasks.
- Manage special projects and initiatives as assigned.
- Maintain confidentiality and handle sensitive information with discretion.
- Anticipate executive needs and proactively offer solutions.
The ideal candidate will have a proven track record as an Executive Assistant, preferably supporting C-level executives. A minimum of 5 years of relevant administrative experience is required. Exceptional organizational and time management skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is mandatory. Strong written and verbal communication skills are critical. The ability to multitask, prioritize effectively, and work with minimal supervision in a remote environment is paramount. Discretion, professionalism, and a high level of accuracy are expected. A Bachelor's degree or equivalent relevant experience is preferred. This fully remote role will provide essential support to executives managing operations that impact the **Thika, Kiambu, KE** area, allowing you to work from your chosen location.
This advertiser has chosen not to accept applicants from your region.
0
Executive Assistant - Remote Support
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, offering a unique opportunity to work from the comfort of your own home while playing a vital role in the smooth operation of the executive office. The ideal candidate will possess exceptional administrative, communication, and organizational skills, with a proven ability to manage complex schedules, prioritize tasks, and handle sensitive information with discretion. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and managing correspondence. You will act as a key point of contact for internal and external stakeholders, ensuring efficient communication and information flow. The successful candidate will be proficient in a range of office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management tools and virtual collaboration platforms is highly desirable. You must be adept at anticipating needs, problem-solving proactively, and maintaining a high level of professionalism at all times. This role requires excellent time management skills and the ability to multitask effectively in a dynamic, fast-paced environment. A strong attention to detail and a commitment to accuracy are paramount. You will be responsible for maintaining organized digital filing systems and ensuring that all administrative tasks are completed efficiently and on time. The ability to work independently with minimal supervision, while also being a collaborative team player, is essential. This is a fantastic opportunity for an experienced administrative professional to contribute to the success of our executive team. We are looking for someone who is reliable, discreet, and possesses a strong work ethic. The successful candidate will be a trusted partner to our executives, helping them to maximize their productivity and effectiveness. Your proactive approach to identifying and resolving administrative challenges will be highly valued. Fluency in English is required, and strong written communication skills are a must.
This advertiser has chosen not to accept applicants from your region.
1
Executive Assistant - Remote Support
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding startup in the (mention industry, e.g., tech, e-commerce, consulting) sector, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, requiring excellent time management and communication skills. You will be entrusted with managing complex schedules, coordinating meetings, handling sensitive information with discretion, and facilitating seamless operations for executives. The ideal candidate is detail-oriented, possesses exceptional multitasking abilities, and thrives in a fast-paced environment. Your contribution will be vital in ensuring the efficiency and productivity of our leadership team, enabling them to focus on strategic initiatives. This role demands a high level of professionalism, autonomy, and initiative.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel.
- Arrange and manage domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Conduct research on various topics as requested by executives.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executives.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues to ensure smooth operations.
- Maintain organized digital filing systems and databases.
- Provide support for special projects and initiatives as assigned.
- Ensure executives are prepared for all scheduled engagements by providing relevant briefing materials.
- Effectively manage multiple priorities and adapt to changing demands in a remote setting.
- Maintain a high level of professionalism and composure at all times.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time management skills.
- Proficiency in using calendar management tools (e.g., Google Calendar, Outlook Calendar) and video conferencing platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Demonstrated ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Proactive and detail-oriented with a keen eye for accuracy.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Professional demeanor and excellent interpersonal skills.
- Experience with project coordination is a plus.
- Familiarity with CRM systems is advantageous.
- A strong work ethic and commitment to delivering high-quality support.
- Adaptability and resilience in managing dynamic workloads.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive assistant remote support Jobs in Kenya !
2