305 Event Coordinators jobs in Nairobi

• Assist in the planning and coordination of all aspects of sporting events, including venue selection, scheduling, and logistics.
• Manage and nurture relationships with event sponsors, ensuring all contractual obligations are met.
• Develop and execute sponsorship activation plans that enhance brand visibility and engagement.
• Coordinate with internal teams (marketing, sales, operations) to ensure cohesive event execution.
• Source and manage vendors, negotiating contracts and overseeing service delivery.
• Develop event budgets and track expenses to ensure financial targets are met.
• Create event marketing materials and promotional content.
• Manage guest lists, invitations, and registration processes.
• Oversee on-site event execution, troubleshooting issues as they arise.
• Conduct post-event analysis, gathering feedback and preparing reports on success metrics.
• Stay updated on industry trends and best practices in event management and sponsorship.
• Manage all communication and documentation related to events and sponsorships remotely.
• Source potential new sponsorship opportunities.

• Minimum of 2 years of experience in event planning, coordination, or sponsorship management.
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational, logistical, and problem-solving skills.
• Strong communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• A passion for sports and a good understanding of the sports industry.
• Ability to work independently, manage your time effectively, and be proactive in a remote setting.
• Experience in building and maintaining relationships with sponsors and stakeholders.
• Bachelor's degree in Marketing, Communications, Sports Management, or a related field is preferred.
• This is a fully remote role requiring excellent project management skills and the ability to collaborate effectively across distances.

• Plan and coordinate all aspects of sports and leisure events, including venue selection, scheduling, and layout design.
• Develop detailed event plans, timelines, and budgets, ensuring financial targets are met.
• Source and manage relationships with vendors, suppliers, and contractors, negotiating contracts and ensuring service quality.
• Oversee event logistics, including setup, registration, catering, entertainment, and staffing.
• Ensure all events comply with relevant safety regulations and obtain necessary permits.
• Develop and implement marketing and promotional strategies to drive event attendance and engagement.
• Manage on-site event execution, troubleshooting issues as they arise and ensuring a smooth operation.
• Liaise with stakeholders, including participants, sponsors, and media, to ensure clear communication and satisfaction.
• Conduct post-event analysis, gathering feedback and preparing comprehensive reports on event success.
• Maintain accurate records of event activities, budgets, and outcomes.
• Manage volunteer teams and coordinate their roles and responsibilities during events.
• Source and manage sporting equipment and leisure facilities as required for events.

• Plan, organize, and execute sports events from start to finish.
• Develop detailed event timelines, budgets, and logistical plans.
• Secure and manage event venues and facilities.
• Coordinate with vendors, sponsors, and service providers.
• Recruit, train, and manage event staff and volunteers.
• Oversee event setup, execution, and breakdown.
• Ensure compliance with all safety regulations and emergency procedures.
• Develop and implement event marketing and promotion strategies.
• Manage event registration and ticketing processes.
• Conduct post-event analysis and prepare comprehensive reports.

• Bachelor's degree in Sports Management, Event Management, Hospitality, or a related field.
• 3+ years of experience in event planning and coordination, preferably in the sports industry.
• Proven ability to manage budgets and negotiate with vendors.
• Strong understanding of event logistics and operational requirements.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in event management software is a plus.
• Strong leadership and team management abilities.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Passion for sports and a thorough understanding of various sporting events.

• Plan, organize, and execute a wide range of sports events, from conception to completion.
• Develop detailed event proposals, timelines, and budgets.
• Manage venue sourcing and logistics, including virtual event platform setup.
• Coordinate with sponsors, vendors, and suppliers to ensure contractual obligations are met.
• Develop and implement marketing and promotional strategies for events.
• Oversee participant registration, ticketing, and credentialing processes.
• Recruit, train, and manage event staff and volunteers.
• Ensure all events comply with safety regulations and insurance requirements.
• Manage on-site operations (or virtual event support) and troubleshoot issues as they arise.
• Conduct post-event evaluations, including financial reconciliation and stakeholder feedback.
• Maintain strong relationships with sports organizations, governing bodies, and community partners.
• Prepare comprehensive event reports for management.

• Bachelor's degree in Sports Management, Event Management, Marketing, or a related field.
• Minimum of 5 years of experience in sports event planning and management.
• Demonstrated success in managing large-scale sporting events.
• Excellent understanding of event logistics, budgeting, and risk management.
• Proficiency in event management software and virtual event platforms.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to work independently and manage multiple projects concurrently in a remote setting.
• Strong negotiation and vendor management skills.
• Passion for sports and a commitment to delivering high-quality events.

We are seeking a commercially astute, highly driven
Events Manager — MICE
to lead and grow our Meetings, Incentives, Conferences & Events business. The perfect candidate is a self-starter with a proven track record in luxury hotel MICE sales, deep knowledge of the Kenyan events market, and the ability to build a large corporate client portfolio quickly. This person will combine strategic sales thinking, exceptional client service, and operational know-how to deliver outstanding events and consistent revenue growth.

Key responsibilities

• Own the hotel's MICE sales pipeline and deliver against revenue, occupancy and profit targets for the events segment.
• Proactively identify, qualify and close new corporate, association, NGO and government accounts; convert RFPs into signed business.
• Build and maintain a large, high-value client portfolio through targeted prospecting, networking, cold outreach and relationship management.
• Prepare competitive proposals, negotiate commercial terms and close contracts while protecting hotel profitability and standards.
• Work closely with Banqueting, Food & Beverage, Operations and Front Office teams to ensure flawless event delivery and exceptional guest experience.
• Manage end-to-end event coordination for key accounts — pre-event planning, on-site execution, post-event follow up and billing reconciliation.
• Analyse market trends, competitor activity and customer feedback to shape the MICE sales strategy and promotional plans.
• Maintain accurate CRM records, produce reliable forecasts, pipeline reports and weekly/monthly performance analysis.
• Represent the hotel at industry events, trade shows and local business networks; lead site inspections and client site visits.
• Train and mentor MICE sales coordinators; lead by example on sales activity and client servicing standards.
• Ensure compliance with internal policies, health & safety, and local regulatory requirements for events.

Candidate profile

• Proven track record
  of closing and growing MICE business in luxury hotel environments.
• Minimum 2 years' experience
  as a
  MICE Manager
  within a large luxury hotel operation.
• Deep, current understanding of the
  Kenyan events sales market
  , key corporate sectors, association circuits, NGO and government buying behaviours.
• Demonstrated ability to
  build a large corporate client portfolio in a short period
  and convert prospects into repeat business.
• Strong
  business acumen
  — commercial mindset, contract savvy, margin protection and pricing discipline.
• Self-starter attitude: proactive, driven, resilient and able to perform under pressure.
• Exceptional interpersonal and presentation skills — persuasive negotiator with polished client-facing presence.
• Excellent organisational skills with the ability to multi-task and manage simultaneous, complex events.
• Collaborative leader who can work cross-functionally and motivate a small team.
• Fluent in English; Swahili and other local languages an advantage.
• Able and willing to work flexible hours, including evenings and weekends, and to attend off-site events.

Qualifications & technical skills

• Bachelor's degree in Hospitality Management, Business, Marketing, Events Management or related field preferred.
• Professional event/hospitality certification advantageous (e.g., CMP, CEM).
• Proven experience with CRM and RFP management tools (Cvent, Delphi, Salesforce or similar) and MS Office.
• Strong analytical ability to forecast, set targets and report performance.
• Knowledge of venue logistics, AV basics, F&B configuration, contract clauses and event budgeting.

Success measures (KPIs)

• MICE revenue vs target and year-on-year growth.
• Number of new corporate accounts secured and size of portfolio growth.
• RFP conversion rate and average event value.
• Repeat business / client retention rate.
• Client satisfaction (post-event feedback) and operational delivery metrics.
• Accuracy of sales forecasting and pipeline health.

• Planning, organizing, and executing events of various scales and types, including conferences, workshops, and corporate functions.
• Developing event concepts, themes, and detailed budgets.
• Sourcing and negotiating with vendors, including venues, caterers, and entertainment providers.
• Managing event timelines and ensuring all deadlines are met.
• Coordinating event logistics, such as registration, travel, and accommodation.
• Developing marketing and promotional materials for events.
• Managing event staff and volunteers (remotely).
• Overseeing on-site event execution (remotely or delegating effectively).
• Conducting post-event evaluations and reporting on key metrics.
• Building and maintaining strong relationships with clients and stakeholders.

Organization- Hyatt Regency Nairobi
Summary
We are seeking an energetic, driven and highly organized
Assistant MICE Manager
to join our dynamic Events Sales & Marketing team. The ideal candidate will take the lead in driving Meetings, Incentives, Conferences, and Exhibitions (MICE) business by leveraging their deep understanding of the Kenyan events and corporate sales landscape. This role is instrumental in positioning our hotel as the premier destination for business events, conferences, and corporate functions in the region.

As a key contributor to our commercial success, the Assistant MICE Manager will focus on cultivating strong client relationships, securing high-value events, and achieving targeted revenue goals — all while delivering a seamless experience that reflects our global brand standards.

Key Responsibilities:

• Develop and execute a proactive sales strategy to grow the MICE segment, aligned with the hotel's overall business goals.
• Cultivate, manage, and grow a robust portfolio of corporate, government, and industry clients to secure new and repeat business.
• Collaborate closely with the Events, Revenue, and Operational teams to ensure flawless execution of MICE events from initial inquiry to post-event feedback.
• Prepare compelling proposals, negotiate contracts, and close business in a timely and strategic manner.
• Analyze market trends, competitor activity, and client feedback to refine approaches and uncover new opportunities.
• Represent the hotel at local and international MICE-related trade shows, exhibitions, and networking events.
• Maintain accurate records of all client interactions, bookings, and sales pipeline activity using the hotel's CRM system.

Qualifications
To excel in this role, you should embody the following qualifications and attributes:

• Qualifications & Experience:
• Minimum 2 years of experience as an Assistant MICE Manager or MICE Manager in a large luxury hotel or hospitality group.
• Proven track record in exceeding sales targets and growing the MICE segment, preferably within the Kenyan market.
• Strong understanding of corporate event planning processes, contract negotiation, and event logistics.
• Demonstrated ability to build and convert a MICE-focused client base within a short period.
• Bachelor's degree in Hospitality, Sales, Marketing, or related field is preferred.
• Familiarity with sales systems and CRM platforms such as Envision and Opera is a plus.

Join us and be part of a globally renowned luxury property that values innovation, growth, and exceptional service delivery. If you are passionate about Events sales, driven to succeed, and ready to make a significant impact in the MICE segment, we invite you to apply.