8,056 Assistant Project Managers jobs in Kenya
Senior Executive Assistant - Project Management Support
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support for their project management office. This role is essential for ensuring the smooth operation and efficient execution of various projects by providing top-tier administrative and logistical assistance to senior project managers. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a fast-paced, virtual environment.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for project managers, ensuring optimal time utilization.
- Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
- Coordinate and facilitate project meetings, including preparing agendas, taking minutes, and tracking action items.
- Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and managing communications effectively.
- Assist in the preparation and tracking of project documentation, including project plans, status reports, and budget updates.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as needed to support project initiatives and decision-making.
- Manage project-related expenses, invoicing, and reimbursements.
- Proactively identify and address potential issues or conflicts, offering solutions and ensuring projects stay on track.
- Provide general administrative support, including email management, document management, and database updates.
- Adapt to changing priorities and support multiple project managers simultaneously in a remote setting.
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Remote Executive Assistant - Project Management Support
Posted 15 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive remote support, with a particular focus on project management assistance. This role is essential for ensuring the smooth operation of executive-level activities and supporting project timelines and deliverables. You will be responsible for managing complex calendars, coordinating meetings across multiple time zones, preparing meeting agendas and minutes, and handling correspondence with discretion. A key aspect of this role involves supporting project managers by tracking project tasks, deadlines, and documentation, as well as assisting with the preparation of project reports and presentations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and proficiency in project management tools and software. Strong communication, interpersonal, and problem-solving abilities are crucial for effective collaboration with internal and external stakeholders. This remote position requires a high degree of self-discipline, initiative, and the ability to anticipate needs and act proactively. You will manage travel arrangements, process expense reports, and maintain confidential files with utmost integrity. A professional and polished demeanor is expected, along with a commitment to providing outstanding administrative support in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments across various time zones.
- Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communication, including emails and phone calls, with professionalism.
- Provide direct support to project managers by tracking tasks, deadlines, and project documentation.
- Assist in the preparation of project status reports and presentations.
- Organize and manage confidential files and records.
- Make domestic and international travel arrangements and manage itineraries.
- Process expense reports and manage administrative budgets.
- Anticipate the needs of executives and proactively address them.
- Serve as a primary point of contact for internal and external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative support role.
- Demonstrated experience supporting project management activities is highly desirable.
- Proficiency with scheduling software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and video conferencing tools.
- Familiarity with project management software (e.g., Asana, Trello, Jira) is a plus.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving abilities and a resourceful attitude.
- Professional and polished demeanor.
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Remote Administrative Coordinator - Project Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide essential support to their project management teams. This is a fully remote role, offering flexibility and the opportunity to contribute to diverse projects from anywhere. The ideal candidate is a proactive individual with excellent organizational skills, strong communication abilities, and a knack for managing multiple tasks efficiently in a virtual environment.
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
- Maintain and organize project documentation, including plans, reports, and correspondence.
- Schedule and coordinate project meetings, ensuring all relevant parties are invited and aware of the agenda.
- Take accurate minutes during meetings and distribute them along with action items in a timely manner.
- Assist project managers in tracking project timelines, deliverables, and milestones.
- Perform data entry and update project management systems as required.
- Communicate project updates and information to team members and stakeholders as directed.
- Organize and manage project-related files and digital assets.
- Provide general administrative support to the project management office.
- Assist with the preparation of project reports and presentations.
- Ensure all administrative tasks are completed accurately and efficiently.
- Liaise with team members to gather necessary information for project tasks.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative support role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Asana, Trello, Monday.com) and virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision and a proactive approach.
- Strong multitasking capabilities and ability to prioritize effectively.
- Professional demeanor and ability to handle confidential information.
- Must have a reliable internet connection and a suitable home office setup.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Officer - Project Management Office
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to support their Project Management Office (PMO) in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of project workflows, supporting project managers, and facilitating seamless communication across various project teams and stakeholders. You will be responsible for managing project documentation, tracking project timelines and milestones, coordinating meetings, and preparing reports and presentations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a strong understanding of project management principles and methodologies. Proficiency in project management software (e.g., Asana, Trello, Jira) and standard office suites (e.g., Microsoft Office, Google Workspace) is essential. As a remote-first position, you will leverage advanced digital collaboration tools to manage tasks, communicate effectively with team members, and maintain project records. Your ability to work independently, prioritize tasks effectively, and anticipate the needs of the PMO team will be critical. We are looking for an individual who is proactive, resourceful, and dedicated to supporting project success. This is an excellent opportunity to contribute to a dynamic organization, working remotely to provide essential administrative and operational support to critical projects. Your role will be instrumental in ensuring that projects are delivered on time and within scope. Experience in a similar administrative or project support role within a remote team is highly desirable. The ability to manage multiple priorities and maintain confidentiality is paramount. We value candidates who are excellent communicators and team players, able to contribute positively to a virtual work environment.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Operations Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote operational support. This position is critical in ensuring the smooth functioning of executive activities and office operations from a virtual environment. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a proven ability to manage multiple priorities in a fast-paced setting. Responsibilities include managing complex calendars, scheduling meetings and appointments across different time zones, coordinating travel arrangements (when applicable), preparing reports and presentations, and handling confidential information with discretion. You will also be responsible for managing correspondence, conducting research, and assisting with special projects as assigned. A strong command of office productivity software and virtual collaboration tools is essential. The ability to anticipate needs, take initiative, and maintain a high level of professionalism is paramount. This is a fully remote position, requiring a dedicated home office setup and reliable internet connectivity. Candidates must demonstrate excellent time management skills and the capacity to work autonomously while maintaining seamless communication with remote colleagues and stakeholders. We are looking for a self-starter who is detail-oriented, resourceful, and committed to providing exceptional support. Experience in a similar remote administrative role is a significant advantage. Our client values individuals who are adaptable, possess strong problem-solving skills, and are committed to exceeding expectations. This role offers the flexibility of remote work combined with the satisfaction of making a tangible impact on executive productivity and overall operational efficiency. If you are a master of organization and a digital communication expert, we encourage you to apply.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Strong written and verbal communication skills.
- Ability to manage confidential information with discretion.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Demonstrated ability to work independently and take initiative.
- Exceptional problem-solving abilities.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Senior HVAC Technician - Field Operations Support
Posted 9 days ago
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Job Description
Our client is seeking a skilled and experienced Senior HVAC Technician to provide expert support for their field operations. This role involves a hybrid work arrangement, combining remote technical consultation with occasional on-site assessments and troubleshooting. You will be the go-to expert for complex HVAC system issues, offering remote guidance to field teams, diagnosing problems through detailed reporting and analysis, and occasionally traveling to sites for critical interventions.
The ideal candidate will have a comprehensive understanding of commercial and industrial HVAC systems, including installation, maintenance, repair, and diagnostics. You will leverage your expertise to provide remote troubleshooting assistance, interpret technical documentation, and develop preventative maintenance plans. Strong communication skills are paramount, as you will be interacting with field technicians, project managers, and clients to ensure operational efficiency and client satisfaction. Your ability to analyze system performance data and recommend solutions will be crucial.
Key Responsibilities:
Qualifications:
The ideal candidate will have a comprehensive understanding of commercial and industrial HVAC systems, including installation, maintenance, repair, and diagnostics. You will leverage your expertise to provide remote troubleshooting assistance, interpret technical documentation, and develop preventative maintenance plans. Strong communication skills are paramount, as you will be interacting with field technicians, project managers, and clients to ensure operational efficiency and client satisfaction. Your ability to analyze system performance data and recommend solutions will be crucial.
Key Responsibilities:
- Provide remote technical support and troubleshooting for HVAC systems, guiding field technicians through complex diagnostics and repairs.
- Analyze HVAC system performance data, identify potential issues, and recommend corrective actions.
- Develop and update standard operating procedures (SOPs) for HVAC maintenance and repair.
- Review technical drawings, schematics, and equipment manuals to provide accurate guidance.
- Conduct on-site assessments and repairs for critical or complex HVAC system issues as required.
- Collaborate with engineering and project management teams to ensure optimal system performance and efficiency.
- Train and mentor junior technicians on best practices and troubleshooting techniques.
- Maintain detailed records of service calls, repairs, and maintenance activities.
- Ensure compliance with safety regulations and company policies.
- Assist in the evaluation and selection of new HVAC equipment and technologies.
Qualifications:
- Vocational training or certification in HVAC technology.
- Minimum of 5-7 years of hands-on experience with commercial and industrial HVAC systems.
- Strong diagnostic and problem-solving skills related to HVAC equipment.
- Proficiency in reading and interpreting blueprints, schematics, and technical manuals.
- Excellent communication and interpersonal skills, with the ability to explain technical concepts clearly.
- Experience with remote diagnostic tools and technologies is highly desirable.
- Ability to travel occasionally to project sites as needed.
- Valid driver's license and clean driving record.
- Knowledge of building automation systems (BAS) is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Project Management Office (PMO) Lead
Posted 14 days ago
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Job Description
Our client is seeking a highly experienced and results-oriented Project Management Office (PMO) Lead to establish and manage their project governance framework. This role requires strong leadership and strategic vision to ensure successful project delivery across the organization. You will be responsible for defining and implementing project management methodologies, standards, and best practices. The ideal candidate will possess a deep understanding of project lifecycles, risk management, resource allocation, and performance tracking. Your responsibilities will include developing project portfolio dashboards, facilitating project reviews, and providing guidance and support to project managers. You will play a key role in standardizing project documentation, reporting, and communication. This position demands exceptional organizational and communication skills, with the ability to influence stakeholders at all levels. Experience in managing complex projects and implementing PMO functions within a corporate setting is essential. You will be instrumental in fostering a culture of project excellence and ensuring alignment between project outcomes and strategic business goals. The successful candidate will possess strong analytical skills, a keen eye for detail, and the ability to drive continuous improvement in project management processes. A relevant project management certification (e.g., PMP, PRINCE2) is highly desirable. You will work closely with senior management to ensure the effective utilization of resources and the successful completion of strategic initiatives. This role requires an on-site presence to foster close collaboration with teams and stakeholders. We are looking for a proactive leader who can build and mentor a high-performing PMO team and contribute significantly to the organization's success.
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Director of Project Management Office (PMO)
Posted 23 days ago
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Job Description
Our client is looking for an experienced and strategic Director of Project Management Office (PMO) to establish and lead their project management framework. This is a fully remote, senior leadership role responsible for overseeing all aspects of project execution, ensuring alignment with strategic objectives, and driving successful project delivery across the organization. You will be tasked with developing, implementing, and refining PMO processes, standards, and methodologies, as well as managing a portfolio of complex projects. Key responsibilities include defining project scope and objectives, resource allocation, risk management, stakeholder communication, and performance monitoring. The ideal candidate will possess a Master's degree in Business Administration, Project Management, or a related field, coupled with at least 10 years of progressive experience in project management, with a significant portion in a PMO leadership role. PMP or equivalent certification is highly desirable. Proven experience in establishing and scaling a PMO, managing diverse project portfolios, and implementing project management software and tools is essential. Strong leadership, strategic thinking, and excellent communication and interpersonal skills are paramount. This role is designed to be fully remote, enabling you to lead and collaborate with project teams and stakeholders from anywhere. You will leverage technology to ensure seamless communication, collaboration, and project tracking. We are seeking a visionary leader who can foster a culture of project management excellence, drive continuous improvement in project delivery, and ensure that projects consistently meet or exceed business expectations. Your expertise will be critical in optimizing project execution, managing resources effectively, and achieving strategic business outcomes through successful project completion.
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7
Administrative Manager - Operations Support
Posted 23 days ago
Job Viewed
Job Description
Our client, a busy professional services firm, is seeking a highly organized and efficient Administrative Manager to oversee their operational support functions. This role is integral to maintaining the smooth functioning of the office and ensuring all administrative processes are executed flawlessly. You will be responsible for managing a small administrative team, overseeing office supplies, coordinating vendor relationships, and implementing administrative best practices. The ideal candidate is a meticulous planner, an effective communicator, and possesses strong leadership capabilities, with a keen eye for detail and a commitment to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Supervise and guide a team of administrative staff, ensuring efficient task allocation and performance.
- Oversee daily office operations, including reception, mail handling, and facility management.
- Manage inventory of office supplies and equipment, ensuring adequate stock levels and cost-effective procurement.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Coordinate with external vendors and service providers to ensure timely and quality delivery of services.
- Manage the organization and maintenance of physical and digital filing systems.
- Support the coordination of internal and external meetings and events.
- Ensure a safe, secure, and well-maintained office environment.
- Act as a liaison between management and administrative staff, facilitating clear communication.
- Continuously seek opportunities to improve administrative processes and support functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative supervision, or a similar role.
- Proven leadership and team management skills.
- Strong understanding of office operations and administrative best practices.
- Excellent organizational, planning, and time management abilities.
- Proficiency in Microsoft Office Suite and common office management software.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to multitask and work effectively in a fast-paced environment.
- A proactive approach to identifying and resolving operational issues.
This advertiser has chosen not to accept applicants from your region.
8
Head of Project Management Office (Remote)
Posted 23 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking an accomplished and strategic Head of Project Management Office (PMO) to lead their PMO function remotely. This critical leadership role is responsible for establishing, standardizing, and maintaining project management methodologies, processes, and tools across the organization. You will oversee a portfolio of projects, ensuring they are delivered on time, within budget, and to the highest quality standards. The Head of PMO will mentor and develop project managers, foster a culture of project management excellence, and provide strategic insights into project prioritization and resource allocation. The ideal candidate possesses extensive experience in large-scale project and program management, with a deep understanding of various project management frameworks (Agile, Waterfall, Hybrid). Strong leadership, communication, and stakeholder management skills are essential for effectively leading a remote team and interacting with executive leadership. This position requires a results-oriented individual with a proven ability to drive process improvement and deliver successful project outcomes.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Establish and manage the organizational Project Management Office (PMO) framework, including policies, procedures, and best practices.
- Oversee the planning, execution, and successful delivery of the organization's project portfolio.
- Develop and implement standardized project management methodologies and templates.
- Provide strategic direction and oversight for project managers, fostering their professional development.
- Ensure effective resource allocation and management across all projects.
- Monitor project progress, identify risks and issues, and implement mitigation strategies.
- Report on project portfolio performance, key metrics, and strategic alignment to executive leadership.
- Drive continuous improvement in project management processes and tools.
- Facilitate effective communication and collaboration among project teams and stakeholders.
- Champion the adoption of project management best practices throughout the organization.
Qualifications:
- Master's degree in Business Administration, Management, or a related field.
- Minimum of 10 years of progressive experience in project and program management, with at least 5 years in a leadership role managing a PMO.
- Extensive experience with various project management methodologies (Agile, Waterfall, Hybrid).
- Proven track record of successfully managing complex, large-scale projects and programs.
- Strong understanding of project portfolio management and strategic alignment.
- Exceptional leadership, team management, and mentoring skills, adept at leading remote teams.
- Excellent communication, negotiation, and stakeholder management abilities.
- Proficiency in project management software (e.g., MS Project, Jira, Asana).
- PMP, Prince2, or similar project management certification is required.
- Demonstrated ability to drive change and process improvement in a remote environment.
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