101 Administrative Roles jobs in Nakuru
Senior Administrative Assistant - Executive Support
20101 Mwembe
KES250000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is crucial in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and handling a wide range of administrative tasks with discretion and professionalism. You will be the right hand to our senior leadership team, anticipating their needs and ensuring they can focus on strategic priorities. As a remote-first professional, you will leverage advanced digital tools for communication, scheduling, document management, and project coordination. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of modern office technologies. Responsibilities include managing complex calendars, scheduling meetings across multiple time zones, preparing reports and presentations, coordinating travel arrangements, handling correspondence, and acting as a gatekeeper for executive communications. We are looking for someone with proven experience as an executive assistant or senior administrative professional, ideally within a fast-paced corporate environment. Excellent written and verbal communication skills, proficiency in standard office software (Microsoft Office Suite, Google Workspace), and familiarity with virtual collaboration platforms are essential. Discretion, adaptability, and the ability to multitask effectively while maintaining a high level of accuracy are paramount. This is an excellent opportunity to contribute to executive success in a dynamic, fully remote role, offering significant autonomy and the chance to develop strong working relationships with senior leaders. Our client is committed to providing a supportive and productive remote work environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and optimize complex calendars for multiple executives, ensuring efficient scheduling of meetings, appointments, and commitments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, prioritizing and routing as appropriate.
- Serve as a primary point of contact for internal and external stakeholders interacting with executives.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and gather information to support executive decision-making.
- Manage expense reporting and reconciliation for executives.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and address administrative needs to enhance executive productivity.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 5+ years of experience providing administrative support, with at least 2 years supporting senior-level executives.
- Proven experience in calendar management, travel coordination, and event planning.
- Exceptional organizational skills and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to handle confidential information with the highest level of discretion.
- Strong multitasking abilities and the capacity to prioritize effectively in a dynamic environment.
- Ability to work independently, proactively, and manage tasks efficiently in a fully remote setting.
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0
Remote Administrative Assistant - Project Support
20100 Mwembe
KES60000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a meticulous and proactive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial in ensuring the smooth operation of our projects and supporting our distributed teams. The ideal candidate will be exceptionally organized, detail-oriented, and possess excellent communication skills. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining digital records. This position requires a high degree of self-motivation and the ability to thrive in an independent work environment. Key Responsibilities include:
- Managing and maintaining executive calendars, scheduling meetings across multiple time zones.
- Coordinating virtual meetings, including sending invitations, preparing agendas, and taking minutes.
- Handling incoming and outgoing communications, including emails, calls, and mail, ensuring timely responses.
- Organizing and maintaining digital filing systems for easy access to documents and information.
- Preparing reports, presentations, and other documents as required.
- Assisting with travel arrangements and expense reporting for team members.
- Providing general administrative support to the team, ensuring all office needs are met remotely.
- Liaising with internal departments and external stakeholders to facilitate communication.
- Proactively identifying and addressing potential administrative issues before they arise.
- Maintaining confidentiality and handling sensitive information with discretion.
- Proven experience as an Administrative Assistant, Virtual Assistant, or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software and virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize workload effectively in a remote setting.
- A proactive approach to problem-solving and a keen eye for detail.
- Demonstrated ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Remote Support
20100 Mwembe
KES45000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support within their operations. This role requires a meticulous individual who can manage a wide range of administrative tasks with efficiency and discretion. The ideal candidate will possess excellent communication skills, a strong understanding of office procedures, and the ability to manage multiple priorities effectively. You will be responsible for ensuring the smooth day-to-day running of the office, assisting with scheduling, correspondence, record-keeping, and supporting various departmental needs.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate executive calendars, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, manage incoming emails, and respond to inquiries.
- Organize and maintain physical and digital filing systems.
- Assist in the planning and execution of meetings, including agenda preparation and minute-taking.
- Handle incoming and outgoing mail and courier services.
- Perform general office duties, such as data entry, photocopying, and scanning.
- Provide support to various departments as needed, assisting with projects and tasks.
- Maintain office supplies inventory and manage procurement of office equipment.
- Act as a point of contact for visitors and clients, ensuring a professional first impression.
- Assist with onboarding new employees, including preparing necessary documentation.
- Uphold confidentiality of sensitive information.
- Streamline administrative processes for greater efficiency.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field is a plus.
- Minimum of 3 years of experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office equipment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- Professional demeanor and strong interpersonal skills.
- Discretion and ability to handle confidential information.
- Experience in a fast-paced office environment is advantageous.
- Adaptability and willingness to learn new skills.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant - Remote Support
20117 Mwembe
KES2800000 Annually
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Posted 2 days ago
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Our client, a fast-paced technology startup experiencing significant growth, is looking for a proactive and highly organized Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is vital in ensuring the smooth and efficient operation of executive functions, allowing leadership to focus on strategic priorities. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare and edit correspondence, reports, and presentations, and handle confidential information with the utmost discretion. Key responsibilities include acting as a gatekeeper and liaison between executives and internal/external stakeholders, anticipating needs, and proactively resolving issues. You will also assist with event planning, manage expense reporting, and perform various administrative tasks to support executive workflow. The ideal candidate possesses exceptional organizational and time-management skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, and a keen eye for detail. Excellent written and verbal communication skills, a professional demeanor, and the ability to multitask effectively in a remote environment are essential. Previous experience supporting C-level executives is highly desirable. This is an excellent opportunity for a dedicated administrative professional to play a key role in supporting a dynamic leadership team remotely, contributing to the company's success from **Naivasha, Kenya**. You will be an integral part of the executive office, providing critical support that enables seamless operations and strategic decision-making. The role requires discretion, adaptability, and a strong sense of initiative. Your ability to anticipate needs and proactively manage tasks will be highly valued. This is a demanding yet rewarding position for an experienced assistant seeking to make a significant impact.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Coordinator - Project Support
20200 Mwembe
KES150000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide essential support to their project management teams. This is a fully remote role, offering flexibility and the opportunity to contribute to diverse projects from anywhere. The ideal candidate is a proactive individual with excellent organizational skills, strong communication abilities, and a knack for managing multiple tasks efficiently in a virtual environment.
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
As a Remote Administrative Coordinator, you will be responsible for a range of administrative tasks that keep projects running smoothly. This includes maintaining project documentation, scheduling and coordinating project meetings across different time zones, preparing meeting minutes and action items, and tracking project progress. You will assist project managers with reporting, data entry, and the organization of project-related information. The ability to use various collaboration tools, manage calendars effectively, and maintain a high level of accuracy and confidentiality is paramount. You will act as a key support link between project team members, ensuring information flows freely and efficiently.
Key Responsibilities:
- Maintain and organize project documentation, including plans, reports, and correspondence.
- Schedule and coordinate project meetings, ensuring all relevant parties are invited and aware of the agenda.
- Take accurate minutes during meetings and distribute them along with action items in a timely manner.
- Assist project managers in tracking project timelines, deliverables, and milestones.
- Perform data entry and update project management systems as required.
- Communicate project updates and information to team members and stakeholders as directed.
- Organize and manage project-related files and digital assets.
- Provide general administrative support to the project management office.
- Assist with the preparation of project reports and presentations.
- Ensure all administrative tasks are completed accurately and efficiently.
- Liaise with team members to gather necessary information for project tasks.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar administrative support role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software (e.g., Asana, Trello, Monday.com) and virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision and a proactive approach.
- Strong multitasking capabilities and ability to prioritize effectively.
- Professional demeanor and ability to handle confidential information.
- Must have a reliable internet connection and a suitable home office setup.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Officer - Executive Support
20100 Mwembe
KES520000 Annually
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Posted 2 days ago
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Job Description
Our client is looking for a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote, full-time position, offering the flexibility to manage a demanding workload from any location. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential correspondence. Your role will involve anticipating the needs of senior leadership and proactively addressing potential issues. Key responsibilities include gatekeeping communications, organizing meetings and events, taking minutes, and following up on action items. You will serve as a primary point of contact for internal and external stakeholders, ensuring professional and efficient communication. A Bachelor's degree in Business Administration, Management, or a related field, coupled with a minimum of 7 years of experience in a senior administrative or executive assistant role is required. Proven experience supporting C-level executives is essential. Exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment are crucial. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is mandatory. Excellent written and verbal communication skills, strong interpersonal abilities, and a high degree of discretion and professionalism are paramount. The ideal candidate is a resourceful problem-solver, adept at managing diverse tasks with minimal supervision. This role offers a competitive salary and benefits package, along with the autonomy of a remote work setting. You will play a vital role in ensuring the smooth and efficient operation of the executive office. We seek an individual who is dedicated, reliable, and committed to providing exceptional support. Your ability to maintain confidentiality and handle sensitive information with the utmost integrity will be critical to your success. The successful candidate will demonstrate excellent judgment and a proactive approach to supporting executive functions.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Officer - Operations Support
20400 Mwembe
KES55000 Annually
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Posted 2 days ago
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Job Description
Our client, a well-established organization, is seeking a highly organized and proactive Senior Administrative Officer to provide essential operations support. This role offers a hybrid work arrangement, combining remote flexibility with in-office collaboration. You will be responsible for a wide range of administrative duties that ensure the smooth and efficient functioning of the operations department. Key responsibilities include managing schedules and calendars for senior management, coordinating meetings and events, preparing reports and presentations, and maintaining organized filing systems, both physical and digital. You will also be involved in managing office supplies, coordinating travel arrangements, and acting as a liaison between departments. The ideal candidate will possess a Bachelor's degree in Business Administration, Office Management, or a related field, with a minimum of 5 years of progressive experience in administrative support roles, preferably in an operations or management support capacity. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software and databases are essential. Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively, are crucial. You must have exceptional written and verbal communication skills, with a keen attention to detail and a proactive approach to problem-solving. This hybrid role requires the ability to work independently and collaboratively, adapting to both remote and in-office working environments seamlessly. If you are a dedicated and detail-oriented administrative professional looking for a challenging and rewarding position with a reputable organization, we encourage you to apply. You will be an integral part of our operations team, contributing to our overall success through exceptional support and efficient workflow management.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity for an experienced administrative professional to join a thriving organization and contribute to operational excellence through a hybrid work model.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for senior staff.
- Prepare reports, presentations, and correspondence with accuracy and professionalism.
- Organize and maintain efficient filing systems, both electronic and physical.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Assist with the planning and execution of meetings, workshops, and corporate events.
- Manage office supplies and ensure inventory levels are maintained.
- Serve as a point of contact for internal and external inquiries.
- Support operational projects and initiatives as required.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience in an administrative support or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management or scheduling software is a plus.
- Strong organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work effectively in a hybrid environment, demonstrating adaptability and proactiveness.
This is a fantastic opportunity for an experienced administrative professional to join a thriving organization and contribute to operational excellence through a hybrid work model.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Assistant - Remote Executive Support
00500 Mwembe
KES180000 Annually
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Posted 2 days ago
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Job Description
Our client, a distinguished organization with a global reach, is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support to their leadership team in a fully remote capacity. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules with efficiency. The ideal candidate will be a master of communication, adept at handling diverse administrative tasks, and committed to maintaining the highest standards of professionalism in a virtual environment. You will be the linchpin in ensuring the smooth functioning of executive operations.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Coordinate and plan virtual meetings, including preparing agendas, distributing materials, and taking minutes as required.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and directing them appropriately.
- Conduct research and gather information on various topics as needed by executives.
- Manage travel arrangements, including booking flights, accommodations, and ground transportation, ensuring compliance with company policies.
- Process expense reports and manage reimbursements accurately and in a timely manner.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of information.
- Proactively identify and resolve administrative challenges, offering solutions and streamlining processes.
- Provide support for special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience as an Administrative Assistant or Executive Assistant, preferably supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Proven ability to handle confidential information with discretion and maintain professionalism.
- Strong problem-solving skills and a proactive, resourceful approach to tasks.
- Ability to work independently with minimal supervision in a fully remote setting.
- Adaptability and flexibility to manage changing priorities and executive needs.
- Experience with travel booking systems and expense management software.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Officer - Project Management Support
20100 Mwembe
KES300000 Monthly
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Posted 2 days ago
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Job Description
Our client, a prominent financial institution, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive project management support. This role is essential in ensuring the smooth execution of various projects by managing administrative tasks, coordinating communications, and maintaining project documentation. The ideal candidate will have a strong background in administrative support, exceptional organizational skills, and a keen eye for detail. You will be responsible for scheduling meetings, preparing reports, managing project timelines, and liaising with project stakeholders.
This position requires excellent communication, interpersonal, and computer literacy skills. You will work closely with project managers and team members to facilitate project workflows and ensure deadlines are met. The ability to multitask, prioritize effectively, and maintain a high level of accuracy under pressure is critical. If you are a dedicated administrative professional with experience supporting complex projects and a commitment to organizational excellence, we encourage you to apply.
Key Responsibilities:
This role is based inNakuru, Nakuru, KE , and requires the candidate to work on-site. We are looking for a reliable and detail-oriented individual with a strong work ethic and excellent time management skills. Our client offers a competitive salary and benefits package, along with the opportunity to contribute to significant projects within a reputable organization. This is a contract position with the potential for extension.
Qualifications:
This position requires excellent communication, interpersonal, and computer literacy skills. You will work closely with project managers and team members to facilitate project workflows and ensure deadlines are met. The ability to multitask, prioritize effectively, and maintain a high level of accuracy under pressure is critical. If you are a dedicated administrative professional with experience supporting complex projects and a commitment to organizational excellence, we encourage you to apply.
Key Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Schedule and coordinate project meetings, ensuring timely distribution of agendas and minutes.
- Maintain and organize project documentation, including plans, reports, and correspondence.
- Track project progress, identify potential roadblocks, and escalate issues to project managers as needed.
- Manage project-related communications and act as a liaison between project teams and other departments.
- Prepare and format project reports, presentations, and other documentation.
- Assist with budget tracking and invoice processing for project-related expenses.
- Support the onboarding of new project team members.
- Ensure compliance with company administrative policies and procedures.
- Contribute to the continuous improvement of administrative processes and project support methodologies.
This role is based inNakuru, Nakuru, KE , and requires the candidate to work on-site. We are looking for a reliable and detail-oriented individual with a strong work ethic and excellent time management skills. Our client offers a competitive salary and benefits package, along with the opportunity to contribute to significant projects within a reputable organization. This is a contract position with the potential for extension.
Qualifications:
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience in administrative support, with a focus on project coordination or management assistance.
- Proven experience in scheduling, document management, and stakeholder communication.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Discretion in handling confidential information.
- Proactive attitude and ability to work independently with minimal supervision.
- Experience in the financial services industry is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator & Executive Assistant
20117 Mwembe
KES100000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client, a well-established firm in the professional services sector, is seeking a highly organized and proactive Office Administrator & Executive Assistant. This role is instrumental in ensuring the smooth day-to-day operations of our office and providing comprehensive support to senior leadership. The successful candidate will manage a wide range of administrative tasks, including coordinating meetings, managing calendars, booking travel arrangements, and preparing reports and presentations. You will be responsible for maintaining office supplies, managing vendor relationships, and ensuring a professional and welcoming office environment. A key aspect of this role involves acting as a primary point of contact for internal and external stakeholders, handling correspondence with professionalism and discretion. You will also assist with event planning and logistics for company gatherings and client meetings. For executive support, you will work closely with designated executives, anticipating their needs and proactively managing their schedules and administrative requirements. This includes handling sensitive information with confidentiality and providing seamless support to enhance their productivity. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent communication and interpersonal skills are required, as you will interact with individuals at all levels of the organization and externally. Discretion and a high level of professionalism are paramount. We are looking for a self-starter with a proactive approach to problem-solving and a commitment to providing high-quality administrative support. This is a fantastic opportunity to contribute to the efficiency and success of our operations and gain exposure to various facets of our business. While this position offers a hybrid work model, allowing for a balance between remote work and in-office presence, you will be primarily based in our Naivasha, Nakuru, KE office, contributing to its smooth functioning and supporting our leadership team effectively.
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