What Jobs are available for Administrative Roles in Nakuru?
Showing 326 Administrative Roles jobs in Nakuru
Office Administrator - Hybrid Role
Posted 1 day ago
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Job Description
Our client is seeking a detail-oriented and proactive Office Administrator to manage their administrative functions. This role offers a hybrid work arrangement, requiring a balance of in-office and remote work. The successful candidate will be responsible for a wide range of administrative tasks, including managing office operations, coordinating schedules, handling correspondence, and supporting team members. You will play a vital role in ensuring the smooth and efficient functioning of the workplace, fostering a positive and productive environment.
Responsibilities:
Responsibilities:
- Manage daily office operations, including supplies, equipment, and facility upkeep.
- Greet visitors, answer phones, and direct inquiries to appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Maintain organized filing systems, both physical and digital.
- Assist with onboarding new employees, including paperwork and office orientation.
- Manage incoming and outgoing mail and courier services.
- Support various departments with administrative tasks as needed.
- Ensure office policies and procedures are followed.
- Handle basic bookkeeping and expense report processing.
- Coordinate with vendors and service providers.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- Experience with office equipment (printers, scanners, phone systems).
- Familiarity with basic accounting principles is a plus.
- A proactive and professional attitude, with a team-player mentality.
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0
Remote Executive Assistant - Administrative Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional self-management skills and a commitment to providing seamless support to executives operating in a virtual environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, handling confidential information, and acting as a liaison between executives and other stakeholders. The ideal candidate possesses superior communication skills, a keen eye for detail, and a proven ability to anticipate needs and solve problems effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle incoming and outgoing communications, prioritizing and responding as appropriate.
- Organize and maintain digital filing systems and databases, ensuring easy retrieval of information.
- Process expense reports and manage invoices and billing.
- Conduct research on various topics as requested by executives.
- Act as a primary point of contact for internal and external stakeholders, building and maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with project management tasks and follow-ups as required.
- Provide support for virtual meetings, including preparing agendas and distributing minutes.
- Contribute to improving administrative processes and efficiency.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong attention to detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Experience with calendar management software and online travel booking platforms.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Proactive and resourceful in problem-solving.
- Adaptable and able to thrive in a fast-paced, remote work environment.
- High level of professionalism and a positive attitude.
- Experience in a specific industry relevant to our client is a plus.
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1
Executive Administrative Assistant - C-Suite Support
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules in a fast-paced environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements (both domestic and international), preparing reports and presentations, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess strong communication and interpersonal skills, advanced proficiency in office productivity software (Microsoft Office Suite, Google Workspace), and a keen eye for detail. Experience supporting multiple executives simultaneously is highly desirable. This is a remote-first position, requiring excellent time management, problem-solving abilities, and the capacity to work independently with minimal supervision. You will need to maintain a high level of professionalism and confidentiality. Key responsibilities include: managing complex and dynamic executive calendars, coordinating travel logistics and preparing detailed itineraries, drafting and proofreading emails, memos, and reports, organizing virtual meetings and taking minutes, and handling ad-hoc projects as assigned. You will also be responsible for managing expense reports and assisting with special projects. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives, is required. Proven experience working effectively in a remote environment is essential. Fluency in English is a must, and proficiency in other relevant languages is a plus. The role is based in Nakuru, Nakuru, KE , but operates entirely remotely.
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2
Senior Administrative Assistant - Executive Support
Posted 1 day ago
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Job Description
Our client, a dynamic non-profit organization dedicated to community development, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to their leadership team. This is a fully remote position, enabling you to contribute your exceptional organizational skills from the comfort of your home office. We are committed to a remote-first operational model, ensuring our team members have the flexibility and resources to succeed.
Responsibilities:
Qualifications:
This role is fully remote, with a primary functional focus supporting executives operating within the context of Nakuru, Nakuru, KE . Join our dedicated remote team and make a significant impact.
Responsibilities:
- Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
- Coordinate and plan virtual meetings and events, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for various projects and reports as needed.
- Maintain organized digital filing systems and ensure efficient document management.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Manage office supplies, equipment, and vendor relationships, if applicable to remote setup.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address them to ensure smooth operations.
Qualifications:
- A High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- A minimum of 5 years of proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- Experience in managing virtual communications and coordinating remote meetings.
- A commitment to supporting the organization's mission and values.
This role is fully remote, with a primary functional focus supporting executives operating within the context of Nakuru, Nakuru, KE . Join our dedicated remote team and make a significant impact.
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3
Office Administrator and Executive Assistant
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage their busy office operations in Naivasha, Nakuru, KE . This multifaceted role requires a detail-oriented individual who can efficiently handle administrative tasks and provide comprehensive support to senior executives. Responsibilities include managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing correspondence and reports. You will be the first point of contact for visitors and callers, ensuring a professional and welcoming atmosphere. Key duties involve managing office supplies, maintaining filing systems, organizing company events, and assisting with onboarding new employees. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with staff at all levels, clients, and external partners. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is essential. Experience with cloud-based collaboration tools is a plus. This role demands strong organizational and time-management abilities, with the capacity to prioritize tasks effectively and work independently. Confidentiality and discretion are paramount, given the access to sensitive information. The successful candidate will also assist with bookkeeping, processing invoices, and managing petty cash. A proactive approach to problem-solving and the ability to anticipate needs are highly valued. This position offers the opportunity to work in a dynamic environment and contribute to the smooth functioning of the organization. A minimum of 3 years of experience in an administrative or executive assistant role is required. A diploma or degree in a relevant field is preferred. We are looking for an individual who is adaptable, resourceful, and committed to providing exceptional administrative support. This is a hands-on role requiring a strong work ethic and a positive attitude. The ideal candidate will be a team player with a passion for ensuring operational efficiency.
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4
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Executive Administrative Assistant to join our fully remote support team. This role offers the unique opportunity to provide high-level administrative support to senior executives from the convenience of your home office. You will be responsible for managing complex schedules, coordinating meetings, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and a proactive approach to problem-solving. Responsibilities include managing executive calendars, arranging travel, screening calls and emails, preparing correspondence, and assisting with special projects. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations. This position requires a Bachelor's degree in Business Administration or a related field, with a minimum of 5 years of experience providing executive-level administrative support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Excellent written and verbal communication skills, along with a polished and professional demeanor, are crucial. This role is based in **Nakuru, Nakuru, KE**, but is a fully remote position, allowing for exceptional work-life balance. We are looking for a reliable, resourceful, and discreet individual who can anticipate needs and manage priorities effectively in a remote setting. Your ability to maintain confidentiality, handle multiple tasks simultaneously, and adapt to changing demands will be key to your success. Join our team and play an integral role in supporting our leadership.
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5
Executive Administrative Assistant - Remote Operations Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their remote leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. You will be instrumental in ensuring the smooth day-to-day operations by managing calendars, coordinating meetings, handling communications, and preparing documents. The ideal candidate possesses strong technical proficiency, excellent communication abilities, and a commitment to providing high-level support in a virtual environment. Your role will be critical in enabling the executive team to focus on strategic initiatives.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, calls, and correspondence, filtering and prioritizing as needed.
- Prepare, proofread, and edit documents, presentations, and reports with meticulous attention to detail.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research on various topics as requested by the executive team.
- Maintain confidential files and records with utmost discretion.
- Provide general administrative support, including data entry, expense reporting, and task management.
- Anticipate the needs of the executive team and proactively address them.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Utilize various remote collaboration tools to ensure seamless communication and workflow.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably supporting remote executives or teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet) and project management tools.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and reliability.
- Ability to work independently with minimal supervision in a remote setting.
- Proactive problem-solving skills and a resourceful approach to tasks.
- Adaptability and willingness to learn new systems and processes.
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6
Executive Administrative Assistant
Posted 5 days ago
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial in ensuring the smooth operation of daily administrative tasks, allowing executives to focus on strategic initiatives. The successful candidate will manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials. A significant part of your responsibility will involve drafting and proofreading correspondence, reports, and presentations with a high degree of accuracy and professionalism. You will act as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. The ability to anticipate needs, manage multiple priorities, and maintain confidentiality is essential. Experience with virtual collaboration tools and a strong proficiency in office productivity software, including word processing, spreadsheets, and presentation software, are required. You will be responsible for managing email correspondence, organizing digital files, and ensuring efficient information flow within the executive office. This role demands impeccable attention to detail, excellent time management, and the ability to work autonomously in a remote setting. Proactive problem-solving and a commitment to maintaining the highest standards of discretion and professionalism are vital. A minimum of 3 years of experience in an administrative support role, preferably supporting C-level executives, is expected. Experience in remote work environments is highly advantageous. You should be adept at handling diverse administrative challenges and possess a resourceful approach to task completion. The ability to adapt to changing priorities and deadlines will be key. If you are a dedicated, detail-oriented professional seeking a challenging and rewarding remote administrative role, we invite you to apply.
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7
Senior Administrative Assistant
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to join their dynamic team on a fully remote basis. This pivotal role requires an individual who can manage complex schedules, coordinate meetings, prepare reports, and provide comprehensive administrative support to executives. The ideal candidate will be proactive, possess excellent communication skills, and thrive in a virtual environment. Responsibilities include managing calendars for multiple stakeholders, organizing virtual team events, processing expense reports, maintaining digital filing systems, and acting as a primary point of contact for internal and external inquiries. You will also be responsible for preparing presentation materials, conducting research, and ensuring the smooth day-to-day operations of the administrative functions. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Zoom, Slack, or Microsoft Teams is essential. Experience with project management software is a plus. This position demands a high level of discretion and confidentiality, as you will be handling sensitive information. The ability to multitask effectively, prioritize tasks, and meet deadlines in a fast-paced setting is crucial. We are looking for someone with a minimum of 5 years of experience in a similar administrative role. A bachelor's degree in Business Administration or a related field is preferred. This is a fantastic opportunity to contribute to a forward-thinking organization while enjoying the flexibility of remote work. If you are a self-starter with a strong work ethic and a passion for supporting operational efficiency, we encourage you to apply. This role is based in **Naivasha, Nakuru, KE**, but will be performed entirely remotely.
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