4,042 Administrative Assistant Operations Support jobs in Kenya
Administrative Assistant - Operations Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to join their dynamic team in **Mlolongo, Machakos, KE**. This role is crucial in ensuring the smooth operation of daily administrative tasks and supporting various departments. The ideal candidate will possess excellent communication and multitasking skills, a keen eye for detail, and the ability to manage a variety of responsibilities efficiently. You will be responsible for managing correspondence, including emails and physical mail, and ensuring timely responses. This includes scheduling and coordinating meetings, appointments, and travel arrangements for management and staff, preparing meeting agendas, taking minutes, and distributing them. You will also manage office supplies, inventory, and procurement, ensuring adequate stock levels and processing purchase orders. Maintaining and updating filing systems, both physical and digital, will be a key responsibility, ensuring information is readily accessible. Furthermore, you will assist with the preparation of reports, presentations, and other documents, proofreading for accuracy and completeness. You will be the first point of contact for visitors and clients, providing a professional and welcoming reception. Handling confidential information with discretion and integrity is paramount. Occasional support for event planning and execution may also be required.
Qualifications:
Qualifications:
- High school diploma or equivalent; further education or certification in administration is a plus.
- Proven experience as an administrative assistant, virtual assistant, or in a similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Familiarity with Kenyan business etiquette is advantageous.
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Remote Administrative Assistant & Operations Support
Posted 16 days ago
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Job Description
Our client is seeking a detail-oriented and proactive Remote Administrative Assistant to provide comprehensive support to our operations. This fully remote position is vital for maintaining the smooth functioning of daily administrative tasks and supporting various departments. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling correspondence via email and phone. A key part of your role will involve preparing reports, organizing digital files, maintaining databases, and conducting research as needed. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You must possess excellent written and verbal communication skills, a high level of organization, and the ability to multitask effectively in a remote setting. The ideal candidate is a problem-solver with a proactive attitude, capable of anticipating needs and taking initiative. Confidentiality and discretion are paramount given the sensitive nature of some administrative tasks. This role is integral to supporting administrative functions that impact operations in and around Ongata Rongai, Kajiado, KE , requiring close coordination with teams in that area. You should be comfortable working independently, managing your time efficiently, and meeting deadlines. We are looking for an individual who is eager to contribute to a dynamic team and support the company's administrative needs from a remote location. This is an excellent opportunity for someone looking to leverage their administrative skills in a flexible, work-from-home capacity.
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Executive Administrative Assistant - Global Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a flexible work environment. You will play a pivotal role in ensuring the smooth and efficient operation of global executive functions. This includes managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Exceptional communication skills, discretion, and a proactive approach to problem-solving are essential for success in this demanding role.
Key Responsibilities:
Qualifications:
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
Key Responsibilities:
- Manage and maintain complex, multi-time zone calendars for senior executives.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Organize and prepare for executive meetings, including agenda preparation, minute-taking, and action item tracking.
- Screen and prioritize incoming communications, ensuring timely responses.
- Serve as a liaison between executives and other employees, clients, and external partners.
- Handle confidential information with the utmost discretion.
- Manage expense reports and departmental budgets.
- Proactively identify and resolve administrative challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with international travel arrangements and visa processing.
- Strong problem-solving abilities and a proactive mindset.
This remote role provides an excellent opportunity to support executive functions from anywhere, impacting the global operations of our client, which is active in **Thika, Kiambu, KE**.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Administrative Assistant - Global Operations Support
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant - Operations
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their operations team in Meru, Meru, KE . The successful candidate will play a crucial role in ensuring the smooth and efficient functioning of daily administrative tasks. This position requires meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain calendars, schedule meetings, and coordinate travel arrangements for the operations department.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, emails, and visitors.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain physical and electronic filing systems.
- Assist in the preparation of budgets and processing of invoices.
- Coordinate meeting logistics, including room bookings, catering, and distributing materials.
- Provide general administrative support to the operations team, including data entry and record-keeping.
- Facilitate communication between different departments and external stakeholders.
- Support the onboarding process for new team members, ensuring all necessary paperwork is completed.
- Handle confidential information with discretion and professionalism.
- Assist with special projects as assigned by management.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- High attention to detail and accuracy.
- Discretion and confidentiality.
- A proactive approach to problem-solving.
- Experience with office management software is a plus.
- A relevant diploma or degree in Business Administration or a related field is preferred.
- Familiarity with the operational landscape in Meru is advantageous.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant - Senior Management Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position, requiring impeccable communication skills, a high degree of professionalism, and the ability to manage complex schedules and administrative tasks from anywhere. You will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, making travel arrangements, and assisting with special projects. The ideal candidate is a master of organization, possesses exceptional time management skills, and can anticipate the needs of executives. You must be proficient with various productivity software and comfortable working independently in a virtual environment. Confidentiality and discretion are paramount in this role. Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
- Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Managing and filtering email correspondence and prioritizing urgent communications.
- Preparing, proofreading, and editing various documents, reports, and presentations.
- Conducting research and compiling information for special projects as needed.
- Processing expense reports and managing budget-related administrative tasks.
- Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
- Maintaining and organizing electronic and physical filing systems.
- Anticipating executive needs and proactively addressing potential issues.
- Ensuring confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful with a keen eye for detail.
- Ability to work independently and prioritize tasks in a remote setting.
- Prior experience in the technology sector is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Remote Administrative Assistant to provide crucial support to their operational teams. This is a fully remote position, offering the flexibility to manage administrative tasks efficiently from your home office. You will be responsible for a wide range of duties, including managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and maintaining organized digital filing systems. The ideal candidate possesses exceptional communication skills, both written and verbal, and demonstrates a proactive approach to problem-solving. You must be adept at multitasking and prioritizing tasks in a fast-paced environment. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) is essential, as is experience with project management or task tracking tools. We are looking for an individual who is reliable, discreet, and committed to maintaining confidentiality. This role requires a strong understanding of administrative best practices and the ability to adapt to new technologies and workflows quickly. You will be an integral part of the team, ensuring smooth operations and facilitating effective communication between departments. The ability to anticipate needs and provide support before being asked is highly valued. This is an excellent opportunity for a motivated administrative professional to contribute to a dynamic organization while enjoying the benefits of remote work. We are committed to fostering a collaborative and supportive remote work culture. Your ability to manage your workload and deliver high-quality administrative support will be key to your success. You will be expected to maintain clear and concise communication with team members and external stakeholders. The role demands a high level of accuracy and efficiency in all administrative tasks performed.
Responsibilities:
Responsibilities:
- Manage and organize electronic calendars and schedule appointments and meetings.
- Coordinate virtual meeting logistics, including setting up conference calls and distributing agendas.
- Handle incoming and outgoing communications, including emails and phone calls.
- Prepare, edit, and proofread documents, reports, and presentations.
- Maintain digital filing systems and ensure easy retrieval of information.
- Assist with travel arrangements and expense reporting when necessary.
- Support team members with various administrative tasks as needed.
- Manage office supplies and vendor relationships (for remote setups).
- Liaise with internal departments and external stakeholders to ensure smooth operations.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent written and verbal communication skills.
- Ability to work independently and maintain a high level of productivity in a remote setting.
- Strong attention to detail and accuracy.
- Experience with virtual collaboration tools and project management software is a plus.
- Discretion and ability to handle confidential information.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant & Office Operations Manager
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
This advertiser has chosen not to accept applicants from your region.
7
Senior Remote Executive Assistant & Office Operations Manager
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Operations Manager to provide comprehensive support to senior leadership. This is a fully remote position, allowing you the flexibility to manage administrative and operational tasks from the comfort of your home office while ensuring seamless business operations. You will be responsible for managing complex calendars, coordinating virtual meetings, handling travel arrangements (when applicable), preparing reports and presentations, and managing correspondence. A key aspect of this role involves overseeing remote office operations, including vendor management, budget tracking, and ensuring the efficient functioning of our digital workspace. The ideal candidate will possess extensive experience as an Executive Assistant, ideally supporting C-suite executives, with a proven ability to anticipate needs and manage multiple priorities effectively. Exceptional organizational and time-management skills are essential, as is a strong command of standard office software and collaboration tools (e.g., G Suite, Microsoft Office Suite, Slack, Zoom). You must be a confident communicator, both written and verbal, capable of liaising professionally with internal teams, external partners, and clients. Discretion and the ability to handle confidential information with utmost professionalism are paramount. This role requires a self-starter mentality, a proactive problem-solving approach, and the ability to thrive in a fast-paced, remote environment. You will be instrumental in optimizing administrative efficiency and supporting key business functions, contributing to the operational success of our client, even while working remotely and supporting operations that touch the **Nyeri, Nyeri, KE** area. If you are a highly motivated administrative professional with a passion for organization and efficiency in a remote setting, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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Administrative Manager - Operations Support
Posted 21 days ago
Job Viewed
Job Description
Our client, a busy professional services firm, is seeking a highly organized and efficient Administrative Manager to oversee their operational support functions. This role is integral to maintaining the smooth functioning of the office and ensuring all administrative processes are executed flawlessly. You will be responsible for managing a small administrative team, overseeing office supplies, coordinating vendor relationships, and implementing administrative best practices. The ideal candidate is a meticulous planner, an effective communicator, and possesses strong leadership capabilities, with a keen eye for detail and a commitment to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Supervise and guide a team of administrative staff, ensuring efficient task allocation and performance.
- Oversee daily office operations, including reception, mail handling, and facility management.
- Manage inventory of office supplies and equipment, ensuring adequate stock levels and cost-effective procurement.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Coordinate with external vendors and service providers to ensure timely and quality delivery of services.
- Manage the organization and maintenance of physical and digital filing systems.
- Support the coordination of internal and external meetings and events.
- Ensure a safe, secure, and well-maintained office environment.
- Act as a liaison between management and administrative staff, facilitating clear communication.
- Continuously seek opportunities to improve administrative processes and support functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative supervision, or a similar role.
- Proven leadership and team management skills.
- Strong understanding of office operations and administrative best practices.
- Excellent organizational, planning, and time management abilities.
- Proficiency in Microsoft Office Suite and common office management software.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to multitask and work effectively in a fast-paced environment.
- A proactive approach to identifying and resolving operational issues.
This advertiser has chosen not to accept applicants from your region.
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