2 Administrative Assistant Operations Support jobs in whatjobs
Administrative Assistant - Operations Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to join their dynamic team in **Mlolongo, Machakos, KE**. This role is crucial in ensuring the smooth operation of daily administrative tasks and supporting various departments. The ideal candidate will possess excellent communication and multitasking skills, a keen eye for detail, and the ability to manage a variety of responsibilities efficiently. You will be responsible for managing correspondence, including emails and physical mail, and ensuring timely responses. This includes scheduling and coordinating meetings, appointments, and travel arrangements for management and staff, preparing meeting agendas, taking minutes, and distributing them. You will also manage office supplies, inventory, and procurement, ensuring adequate stock levels and processing purchase orders. Maintaining and updating filing systems, both physical and digital, will be a key responsibility, ensuring information is readily accessible. Furthermore, you will assist with the preparation of reports, presentations, and other documents, proofreading for accuracy and completeness. You will be the first point of contact for visitors and clients, providing a professional and welcoming reception. Handling confidential information with discretion and integrity is paramount. Occasional support for event planning and execution may also be required.
Qualifications:
Qualifications:
- High school diploma or equivalent; further education or certification in administration is a plus.
- Proven experience as an administrative assistant, virtual assistant, or in a similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Familiarity with Kenyan business etiquette is advantageous.
This advertiser has chosen not to accept applicants from your region.
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Administrative Assistant - Operations Support
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial operational support in Ongata Rongai, Kajiado, KE . This role is essential for ensuring the smooth and efficient functioning of daily office operations. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for a variety of administrative tasks, including managing schedules, handling correspondence, organizing files, and supporting the wider team. Responsibilities include:
Qualifications:
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
- Managing and maintaining electronic and physical filing systems, ensuring accuracy and easy retrieval of information.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Managing office supplies inventory and placing orders when necessary.
- Providing general administrative support to various departments.
- Greeting visitors and directing them to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Assisting with basic bookkeeping and expense tracking.
- Maintaining office equipment and liaising with IT support for technical issues.
- Developing and implementing office procedures to improve efficiency.
- Supporting event planning and coordination for company activities.
- Ensuring the office environment is tidy and well-organized.
- Acting as a point of contact for internal and external stakeholders.
- Assisting with onboarding new employees by preparing necessary documentation and resources.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive attitude and problem-solving approach.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Familiarity with office management procedures and basic bookkeeping.
- A team player with a positive and professional demeanor.
- Ability to work independently with minimal supervision.
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
This advertiser has chosen not to accept applicants from your region.
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