464 Senior Executive Assistant Remote jobs in Nairobi
Senior Executive Assistant (Remote)
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This fully remote position requires exceptional administrative skills, meticulous attention to detail, and the ability to manage complex schedules, communications, and travel arrangements independently. You will be the primary point of contact for executives, handling a wide range of tasks with professionalism and efficiency. The ideal candidate will possess strong communication abilities, excellent problem-solving skills, and a proven track record of managing sensitive information with utmost confidentiality. This is an excellent opportunity for a seasoned administrative professional who thrives in a remote work environment and is dedicated to enabling executive productivity. Key Responsibilities include:
- Managing complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing emails and phone calls, acting as a liaison between executives and internal/external stakeholders.
- Conducting research and compiling information for meetings and projects.
- Managing expense reporting and ensuring timely reimbursement.
- Organizing and maintaining electronic and physical filing systems.
- Anticipating needs and proactively addressing potential issues to ensure smooth daily operations for executives.
- Handling confidential information with the utmost discretion and integrity.
- Assisting with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience providing high-level administrative support to C-suite executives or senior management.
- Proven ability to manage complex calendars and global travel logistics.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (Zoom, Teams).
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of discretion and professionalism in handling confidential information.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Experience working in a fully remote environment is highly desirable.
- Adaptability and a willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
0
Senior Executive Assistant (Remote Support)
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant - Remote Corporate Services
Posted 8 days ago
Job Viewed
Job Description
Our client is a prestigious and well-established corporation seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional discretion, efficiency, and professionalism. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, enabling them to focus on strategic initiatives.
Your responsibilities will encompass managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost care. You will serve as a key liaison between executives and internal/external stakeholders, managing communications and facilitating meetings. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are essential. Experience in managing projects, organizing events, and streamlining administrative processes will be highly valued.
The ideal candidate will possess a proven track record of success as an executive assistant supporting C-suite executives. Exceptional organizational and time-management skills are a must, along with advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication abilities, coupled with excellent interpersonal skills, are crucial for building effective working relationships. This remote role demands a high level of autonomy, initiative, and a commitment to providing flawless support.
Responsibilities:
Qualifications:
Your responsibilities will encompass managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost care. You will serve as a key liaison between executives and internal/external stakeholders, managing communications and facilitating meetings. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are essential. Experience in managing projects, organizing events, and streamlining administrative processes will be highly valued.
The ideal candidate will possess a proven track record of success as an executive assistant supporting C-suite executives. Exceptional organizational and time-management skills are a must, along with advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication abilities, coupled with excellent interpersonal skills, are crucial for building effective working relationships. This remote role demands a high level of autonomy, initiative, and a commitment to providing flawless support.
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders, managing communications efficiently.
- Organize and prepare agendas for meetings, take minutes, and track action items.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reporting and other administrative tasks to ensure timely processing.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Assist with special projects, event planning, and other ad-hoc administrative duties as required.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 6 years of progressive experience providing high-level executive support, preferably to C-suite executives.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Superior interpersonal skills and a professional demeanor for interacting with diverse stakeholders.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Experience in project coordination or event management is a plus.
- Adaptability and resilience in a remote working environment.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to a C-level executive. This role is critical in ensuring the smooth and efficient operation of the executive's daily activities and the seamless coordination of their professional engagements, all managed virtually. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a keen eye for detail and the ability to anticipate needs. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (when necessary, although the role is primarily remote), preparing reports and presentations, and handling correspondence with discretion and professionalism. You will also be responsible for conducting research, managing projects, and acting as a gatekeeper for the executive's communications. Proficiency in various office software, collaboration tools, and virtual communication platforms is essential. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced remote environment is paramount. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Building and maintaining strong working relationships with internal and external stakeholders is key. This is an excellent opportunity to support a key executive and contribute to the overall success of the organization, offering the significant advantage of a fully remote work arrangement. You will be instrumental in optimizing the executive's time and productivity, enabling them to focus on strategic priorities. The nominal administrative location is **Mombasa, Mombasa, KE**, but the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant - Remote Support Specialist
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to effectively manage administrative functions from a distance. You will be responsible for a wide range of tasks, including complex calendar management, coordinating virtual meetings and events, preparing presentations and reports, managing travel arrangements (when necessary, although the role is primarily remote), and handling confidential information with the utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and be adept at anticipating needs and proactively resolving issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace), virtual collaboration tools (Zoom, Microsoft Teams, Slack), and project management software is essential. Strong written and verbal communication skills are paramount, as you will be the primary point of contact for internal and external communications. We are looking for an individual who can work independently, prioritize effectively, and maintain a high level of professionalism and efficiency. A bachelor's degree in Business Administration, Communications, or a related field is preferred, along with at least 5 years of experience as an executive assistant, with a significant portion of that experience being in a remote capacity. Experience in managing complex schedules, organizing virtual events, and handling sensitive information is critical. The ability to multitask, adapt to changing priorities, and maintain a calm demeanor under pressure is highly valued. This role demands a commitment to excellence and a dedication to supporting the success of the executive team through efficient and reliable administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
- Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
- Conduct research, compile data, and prepare reports and presentations as needed.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Act as a liaison between executives and internal/external stakeholders.
- Manage special projects and administrative tasks as assigned.
- Provide exceptional support to ensure the efficiency and productivity of the executive team.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to senior leadership, operating in a fully remote capacity. This crucial role requires exceptional administrative, organizational, and communication skills to ensure the smooth and efficient functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements, and preparing reports and presentations. The ideal candidate will anticipate the needs of the executives, proactively solve problems, and maintain a high level of confidentiality. Proficiency in a wide range of office software and virtual collaboration tools is essential. Responsibilities include handling correspondence, managing incoming communications, organizing digital files, and preparing expense reports. You will act as a key point of contact, liaising with internal departments and external stakeholders on behalf of the executives. The ability to multitask effectively, prioritize tasks, and maintain a calm demeanor under pressure is vital. This is an excellent opportunity for a dedicated and detail-oriented professional to contribute significantly to the success of our leadership team while enjoying the flexibility of a remote role. We are looking for a highly motivated individual who can manage demanding workloads with precision and discretion.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Handle incoming communications and prioritize correspondence.
- Organize and maintain digital filing systems.
- Process expense reports and manage reimbursements.
- Act as a liaison between executives and internal/external contacts.
- Anticipate executive needs and proactively address them.
- Conduct research and gather information as required.
- Maintain strict confidentiality and discretion.
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a remote environment.
- Proactive problem-solving skills.
- Attention to detail and accuracy.
- Ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks efficiently in a fully remote capacity. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, proficiency in office technology, and a high level of discretion and professionalism. Responsibilities include:
Qualifications:
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
- Managing and coordinating complex calendars and appointment scheduling for executives.
- Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
- Preparing meeting agendas, taking minutes, and distributing action items.
- Drafting, reviewing, and proofreading correspondence, reports, presentations, and other documents.
- Managing and organizing digital files and records for easy retrieval.
- Screening and prioritizing emails and phone calls, acting as a gatekeeper when necessary.
- Coordinating virtual meetings and ensuring all participants have necessary information and access.
- Assisting with expense reporting and budget tracking for executive office.
- Conducting research and compiling information as requested by executives.
- Handling confidential information with the utmost discretion and maintaining professional ethics.
- Proactively identifying and resolving administrative issues before they escalate.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role, ideally with remote work experience.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to task management.
- High level of discretion and confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and as part of a remote team.
- A stable internet connection and a dedicated, quiet workspace are required.
- A minimum of 4 years of experience supporting senior-level executives is preferred.
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior executive assistant remote Jobs in Nairobi !
6
Senior Administrative Manager (Remote)
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee their administrative functions in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of the organization through effective management of administrative processes, systems, and support staff. You will be responsible for developing and implementing administrative policies and procedures, managing budgets, coordinating office resources (even remotely), and supporting executive leadership. The ideal candidate will possess exceptional organizational, multitasking, and problem-solving skills, coupled with a strong understanding of operational efficiency and remote team management. You will lead a team of remote administrative professionals, providing guidance, training, and performance feedback. Key responsibilities include managing vendor relationships, overseeing travel arrangements, coordinating meetings and events, and ensuring the secure handling of sensitive information. Proficiency with various office management software, communication platforms, and project management tools is essential. This position demands excellent communication and interpersonal skills, enabling effective collaboration with all levels of the organization. You will be instrumental in fostering a productive and supportive remote work environment. This is a significant opportunity to apply your leadership and administrative expertise in a flexible, remote-first setting, contributing to the overall success and strategic goals of our client. We are looking for a detail-oriented individual with a proven ability to streamline operations and enhance administrative support services.
Responsibilities:
Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures.
- Oversee daily administrative operations and ensure seamless execution of tasks.
- Manage budgets, track expenses, and process invoices for administrative functions.
- Supervise and provide guidance to a remote team of administrative staff.
- Coordinate and manage executive calendars, meetings, and travel arrangements.
- Procure and manage office supplies and equipment for remote employees.
- Ensure the secure and organized management of company records and documents.
- Liaise with external vendors and service providers to ensure quality service delivery.
- Support the onboarding process for new employees, including administrative setup.
- Continuously identify opportunities for process improvement and efficiency gains.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or office management, with a significant portion in a remote or hybrid setting.
- Proven experience in leading and managing a team.
- Strong understanding of budget management and financial administration.
- Excellent organizational, multitasking, and time management skills.
- Proficiency in MS Office Suite, Google Workspace, and various virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Exceptional written and verbal communication skills.
- Demonstrated ability to work independently, problem-solve effectively, and make sound decisions in a remote environment.
- Proactive and detail-oriented approach to task management.
- Experience in streamlining administrative processes and improving operational efficiency is highly valued.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant to CEO
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized, proactive, and discreet Executive Assistant to provide comprehensive remote support to their Chief Executive Officer (CEO). This is a critical role that requires outstanding administrative skills, impeccable communication, and the ability to manage complex schedules and prioritize tasks in a dynamic, virtual environment. The ideal candidate will be adept at handling confidential information, anticipating needs, and ensuring the smooth functioning of the CEO's daily operations. Your responsibilities will include managing calendars, coordinating virtual meetings and appointments, preparing correspondence and reports, making travel arrangements (when necessary, though the role is primarily remote), and handling various ad-hoc administrative projects. You will act as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. The ability to multitask effectively, maintain a high level of accuracy, and work autonomously with minimal supervision is paramount. This fully remote position offers the flexibility to work from your preferred location while providing high-level support. While the position has a connection to the vibrant city of Mombasa, Mombasa, KE , it is a 100% remote role, allowing for a truly location-independent work arrangement.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Assistant - Mombasa
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior management. This is a critical, fully remote position that requires exceptional communication, organizational, and time-management skills. The successful candidate will manage a wide range of tasks, ensuring the smooth and efficient operation of executive functions from a remote setting. This role demands discretion, professionalism, and the ability to anticipate needs and solve problems independently.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Coordinate and prepare for virtual meetings, including distributing agendas, taking minutes, and tracking action items.
- Handle all forms of communication, including emails, phone calls, and correspondence, with professionalism and efficiency.
- Prepare and edit presentations, reports, and other documents.
- Conduct research on various topics as requested by executives.
- Manage confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Organize and maintain electronic filing systems and databases.
- Assist with special projects and event planning as needed.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Ensure seamless remote operational support for executives.
- Proven experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently with minimal supervision in a remote environment.
- Experience with travel arrangements and expense reporting.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
9