What Jobs are available for Senior Executive Administrative Assistant in Kitengela?
Showing 570 Senior Executive Administrative Assistant jobs in Kitengela
Senior Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative technology firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively in a virtual environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate will have a proven track record of supporting C-level executives, demonstrating excellent communication, problem-solving, and interpersonal skills. You must be proficient in a range of office software and virtual collaboration tools. This role demands a high level of professionalism, meticulous attention to detail, and the ability to anticipate needs and proactively address challenges. You will be entrusted with confidential information and will play a critical role in ensuring the smooth and efficient operation of the executive office, all from the convenience of your home. The ability to manage multiple projects simultaneously and adapt to changing priorities is crucial. Confidentiality and discretion are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as a primary point of contact for internal and external stakeholders.
- Organize and manage virtual meetings, including preparing agendas and distributing materials.
- Conduct research and gather information for executive projects and initiatives.
- Manage expense reports and budget tracking for the executive office.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and resolve administrative issues and conflicts.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Attention to detail and accuracy.
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0
Senior Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is fully remote, demanding exceptional organizational and communication skills to manage the executives' complex schedules and administrative needs effectively.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare and edit correspondence, communications, presentations, and other documents, often with a high degree of confidentiality.
- Coordinate and arrange logistics for virtual meetings, ensuring smooth operation and participation of all attendees.
- Conduct research, compile data, and prepare reports and summaries for executive review.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.
- Manage expense reporting and processing for assigned executives.
- Proactively anticipate the needs of executives and take initiative to resolve issues before they arise.
- Organize and maintain electronic and physical filing systems.
- Handle ad-hoc projects and assignments as directed by the executives.
- Maintain a high level of discretion and confidentiality in all matters.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced remote environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with minimal supervision and manage multiple priorities simultaneously.
- Experience with travel coordination and expense management systems.
- A bachelor's degree or equivalent relevant experience is preferred.
- A dedicated home office setup with reliable internet connectivity is required.
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1
Senior Administrative Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Executive Assistant to support their dynamic executive team in Nairobi, Nairobi, KE . This role is integral to ensuring the smooth operation of daily administrative functions and provides critical support to senior leadership. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare reports, presentations, and correspondence with a high degree of accuracy.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders.
- Organize and maintain filing systems, both physical and digital.
- Assist with event planning and coordination.
- Conduct research and compile data as needed.
- Manage office supplies and equipment inventory.
- Provide general administrative support to the executive team.
- Proactively identify and resolve potential administrative issues.
- Serve as a point of contact for executive inquiries.
- Ensure efficient workflow and adherence to company policies.
- Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
- Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Discretion and a high level of professionalism.
- Ability to work independently and as part of a team.
- Problem-solving aptitude.
- Experience with project coordination is a plus.
- Familiarity with office management procedures.
- A proactive approach to tasks and a positive attitude.
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2
Remote Office Manager & Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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3
Senior Administrative Assistant - Executive Support (Remote)
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. You will be an indispensable partner to senior leadership, managing a wide range of administrative tasks to ensure seamless operations and maximize their efficiency. This role requires exceptional organizational skills, discretion, strong communication abilities, and proficiency in various digital tools. The ideal candidate is a detail-oriented self-starter who thrives in a fast-paced, virtual environment and excels at anticipating needs.
Responsibilities:
Qualifications:
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal time utilization.
- Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Handle incoming communications, filter emails, and prioritize requests for executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Conduct research and compile data for various projects and meetings.
- Coordinate logistics for virtual meetings and events, including setting up video conferencing and distributing materials.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Manage expense reporting and budget tracking as needed.
- Handle confidential information with the utmost discretion and integrity.
- Anticipate the needs of executives and proactively address potential issues.
- Continuously seek ways to improve administrative processes and enhance efficiency in a remote setting.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior management.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently and with minimal supervision in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Attention to detail and a commitment to accuracy.
- Experience managing virtual meetings and remote team coordination is highly preferred.
- Familiarity with project management tools is a plus.
This is an outstanding opportunity to provide critical support to executive leadership while enjoying the benefits of a fully remote role. If you are a dedicated and skilled administrative professional, we encourage you to apply.
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4
Executive Assistant - Remote Executive Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
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5
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a fast-paced technology startup, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth operation of executive functions, managing complex schedules, coordinating meetings, and facilitating seamless communication. The ideal candidate will possess exceptional organizational skills, a keen ability to anticipate needs, and a strong command of virtual collaboration tools. Responsibilities include managing calendars, scheduling appointments and meetings across multiple time zones, preparing correspondence and reports, coordinating travel arrangements, managing expenses, and acting as a primary point of contact for internal and external stakeholders. You will also assist with special projects and other administrative tasks as required. As this is a fully remote position, outstanding communication, discretion, and the ability to work independently with minimal supervision are essential. Proficiency in Microsoft Office Suite, Google Workspace, and various project management and communication platforms is required. We are looking for a polished professional with a positive attitude, a strong sense of urgency, and a commitment to providing high-level administrative support. If you are a self-starter who thrives in a dynamic, remote environment and is eager to contribute to the success of a growing company, we encourage you to apply. This is an excellent opportunity to leverage your administrative expertise and play a key role in supporting executive decision-making and operations from the comfort of your home office. Our client values efficiency, reliability, and a proactive approach to problem-solving. Your contribution will be vital in enabling our client's leadership to focus on strategic initiatives.
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6
Executive Administrative Assistant (Remote)
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional communication, organizational, and multitasking skills. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling travel arrangements, and managing correspondence. The ideal candidate will possess a keen eye for detail, a strong sense of urgency, and the ability to anticipate needs and act independently. Proficiency in modern office software, virtual collaboration tools, and a high level of professionalism are essential. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth operations and efficient information flow. This role demands a proactive approach to problem-solving and a commitment to maintaining confidentiality. The ability to adapt to changing priorities and manage multiple tasks simultaneously in a remote setting is crucial for success. This position is entirely remote, offering flexibility and autonomy. Responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, taking minutes, and distributing follow-up action items for meetings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for executive review.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with utmost discretion.
- Acting as a primary point of contact for internal and external inquiries.
- Coordinating the logistics for virtual events and conferences.
- Proactively identifying and resolving administrative challenges to ensure efficiency.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and demonstrate initiative in a remote environment.
- Strong problem-solving skills and attention to detail.
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7