1064 Senior Administrative Manager Global Operations jobs in Nairobi

• Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate international and domestic travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and manage virtual meetings, ensuring smooth technical operation and timely distribution of agendas and materials.
• Take accurate minutes during meetings and track action items to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and discretion.
• Handle confidential information with the utmost integrity and security.
• Conduct research and compile information for various projects and initiatives.
• Manage expense reports and assist with budget tracking as needed.
• Proactively identify and address potential logistical challenges or conflicts, offering solutions.
• Provide general administrative support, including document management and correspondence handling.
• Contribute to process improvements within the administrative support function.

• Proven experience as an Executive Assistant, ideally supporting C-suite executives or senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive, resourceful approach.
• Discretion and a high level of confidentiality are essential.
• Ability to work independently and as part of a remote team, demonstrating initiative and self-motivation.
• Experience with international travel coordination and expense management.
• Familiarity with project management tools is a plus.
• A minimum of 3-5 years of relevant experience is required.

• Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
• Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
• Conduct research and gather information on various topics as required by executives.
• Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
• Prepare expense reports and manage corporate credit card reconciliation.
• Assist with project management tasks, tracking deadlines, and following up on action items.
• Provide support for virtual event planning and execution.
• Develop and maintain strong working relationships with key internal and external contacts.
• Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
• Handle ad-hoc administrative tasks and special projects as assigned.

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
• Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
• High level of professionalism, integrity, and discretion when handling sensitive information.
• Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
• Adaptability and a positive attitude when faced with changing priorities.
• Experience in managing international schedules and coordinating with individuals across different time zones.
• A strong understanding of business etiquette and professional communication standards.
• Ability to create and maintain efficient digital filing systems.
• A dedicated workspace with reliable high-speed internet access is essential for this remote role.

• Develop and implement efficient administrative policies and procedures to support global operations.
• Oversee the management of office supplies, equipment, and facilities to ensure a productive work environment.
• Coordinate travel arrangements, meeting schedules, and event logistics for executives and teams.
• Manage vendor relationships and contracts related to administrative services.
• Supervise and mentor a team of administrative staff, ensuring high performance and professional development.
• Manage budgets for administrative departments and track expenses.
• Ensure compliance with company policies and relevant regulations.
• Implement and manage systems for record-keeping, document management, and information flow.
• Act as a key point of contact for internal and external stakeholders regarding administrative matters.
• Contribute to the development and implementation of strategies to improve administrative efficiency and support business objectives.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 7 years of experience in administrative management, with a focus on supporting complex organizational structures or global operations.
• Proven experience in managing administrative teams and implementing operational improvements.
• Strong understanding of office management, facilities management, and event planning.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
• Strong communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Experience in managing budgets and vendor contracts.
• Ability to work independently and proactively in a remote environment.
• Must be based in Kenya.

On behalf of
Huawei
, we are excited to announce an opportunity for a talented and motivated
Data Analyst
to join their dynamic team.

Responsibilities:

• Responsible for supporting digital operations and promoting digital platform operations in Southern African Region and representative offices.
• Lead the end-to-end data lifecycle, from sophisticated data cleansing and modeling to in-depth analysis and visualization, directly supporting frontline business expansion.
• Drive the deployment, adoption, and continuous improvement of digital platforms and data capabilities for digital transformation among representative offices and partners
• Basic understanding on ICT field, with knowledge of the technical architecture and business logic of carrier networks. Familiar with enterprise IT architecture and ICT industry trends is preferred.
• Proficient in data analysis methodologies, statistical principles, and data visualization.

Education Requirement:

• Bachelor's degree in Data Science, Computer Science, Information Systems, Statistics, Mathematics, or a related field.
• A postgraduate qualification or relevant professional certification (e.g., Microsoft Power BI, Tableau, or Data Analytics) will be considered an advantage.
• Strong verbal and written communication skills.
• Proficient in data manipulation and analysis programming languages (e.g., SQL, Python/R), with a proven ability to architect analytical logic and develop robust data solutions. Hands-on experience with leading BI and visualization tools (e.g., Tableau, Power BI) is highly desirable.
• experience in enterprise knowledge management, as well as designing and executing specialized operational projects is preferred.

Additional:

• English is the working language. Proficiency in Chinese will be considered an advantage.
• Proactive, with strong teamwork skills and able to work well under pressure.

• Analyze existing industrial processes to identify bottlenecks, inefficiencies, and areas for improvement.
• Develop and implement data-driven strategies to optimize workflows, reduce waste, and improve quality.
• Design and conduct experiments to test process changes and measure their impact.
• Utilize Lean Six Sigma tools and methodologies (e.g., DMAIC, Kaizen) to drive continuous improvement initiatives.
• Create process documentation, flowcharts, and standard operating procedures.
• Train and mentor staff on process improvement techniques and best practices.
• Collaborate with cross-functional teams, including operations, engineering, and management, to implement solutions.
• Monitor the performance of implemented improvements and ensure sustained results.
• Prepare detailed reports and presentations on process analysis, recommendations, and outcomes.
• Stay abreast of industry trends and advancements in process engineering and optimization.

• Bachelor's degree in Industrial Engineering, Mechanical Engineering, Operations Management, or a related field.
• Proven experience (minimum 4 years) in process improvement, operational excellence, or industrial engineering roles.
• Strong knowledge and practical application of Lean Manufacturing and Six Sigma principles (Green Belt or Black Belt certification is highly preferred).
• Proficiency in data analysis tools such as Excel, Minitab, or similar statistical software.
• Excellent problem-solving, analytical, and critical thinking skills.
• Strong project management and organizational abilities.
• Exceptional communication, presentation, and interpersonal skills, with the ability to influence stakeholders remotely.
• Experience in virtual collaboration tools and working effectively in a remote team environment.
• Ability to work independently and manage multiple projects simultaneously.
• Experience within manufacturing or heavy industry settings is a plus.