2,460 Senior Administrative Assistant Executive Support Remote jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 21 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant & Office Manager (Remote)
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Manager to provide comprehensive support to senior leadership and manage the operational flow of their fully remote organization. This critical role ensures the smooth functioning of administrative processes and facilitates effective communication across all departments. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing correspondence and reports, and organizing virtual meetings and events. Key duties include managing office supplies and vendor relationships (for remote setups), implementing administrative policies and procedures, and serving as a primary point of contact for internal and external inquiries. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail. Proficiency in a wide range of office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack, Asana) is essential. Strong interpersonal and communication skills are required for building rapport with executives, employees, and external partners. Experience in handling confidential information with discretion and maintaining professionalism in a fast-paced environment is paramount. You will also play a key role in supporting onboarding processes for new remote employees and ensuring a positive remote work culture. A Bachelor's degree in Business Administration or a related field is preferred, along with a minimum of 5-7 years of experience as an Executive Assistant or Office Manager, preferably supporting multiple senior executives in a remote or hybrid setting. This is a fully remote position, offering the flexibility to manage administrative operations from your home office while supporting our client's distributed workforce and their presence in **Bungoma, Bungoma, KE**. We are looking for a highly adaptable and reliable professional to be the backbone of our executive team.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant, Remote Executive Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a flexible and dynamic work environment for a professional who excels at managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive tasks. You will be an indispensable partner to our senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, screening calls, and managing emails effectively.
- Conduct research on various topics as required by executives.
- Maintain and organize confidential files and records.
- Assist with expense reporting and budget tracking for executive office needs.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and information dissemination.
- Undertake special projects and ad-hoc administrative tasks as assigned.
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote capacity.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Ability to handle confidential information with discretion and professionalism.
- Experience with travel booking and expense management systems.
- Proactive and resourceful problem-solver.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator & Executive Assistant - Remote
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator & Executive Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient functioning of administrative operations, allowing executives and teams to focus on their core responsibilities. You will be responsible for managing schedules, coordinating communications, organizing virtual meetings, preparing documents, and handling various administrative tasks with discretion and efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a remote work environment.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
- Manage and organize virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle correspondence, emails, and phone calls with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain digital filing systems and databases.
- Assist with onboarding new remote employees, including coordinating initial setup and training materials.
- Manage office supplies and equipment inventory for remote team members.
- Act as a liaison between executives, employees, and external stakeholders.
- Handle confidential information with utmost discretion and security.
- Support HR functions by assisting with recruitment coordination and employee record management.
- Proactively identify and address administrative challenges and propose solutions.
- Ensure compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience as an Office Administrator or Executive Assistant, preferably in a remote setting.
- Proficiency in using virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote environment.
- Discretion and a high level of professionalism in handling sensitive information.
- Proactive approach to problem-solving and administrative support.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
5
Operations Administrative Manager - Remote Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Operations Administrative Manager to oversee and streamline administrative functions within their organization, operating entirely remotely. This role is critical for ensuring operational efficiency and supporting the seamless execution of daily tasks. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing administrative processes, coordinating cross-departmental workflows, overseeing the scheduling of virtual meetings and events, and ensuring the accurate maintenance of operational records and documentation. This position requires proficiency with a range of office productivity software and virtual collaboration tools. You will also be involved in developing and implementing administrative policies and procedures to enhance efficiency. The ability to communicate effectively with internal teams and external stakeholders in a virtual environment is paramount. We are looking for an individual who can manage multiple priorities, delegate tasks effectively, and foster a collaborative and productive remote work culture. This is a fully remote position offering a competitive salary and the flexibility to work from anywhere. If you are a seasoned administrative professional with a knack for operational excellence and leadership in a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for the organization in a remote setting.
- Develop, implement, and maintain efficient administrative procedures and policies.
- Coordinate and manage schedules for senior management and operational teams, including virtual meetings.
- Supervise and mentor administrative support staff, providing guidance and performance feedback.
- Ensure the accurate and organized maintenance of company records, files, and databases.
- Manage procurement of office supplies and equipment for remote staff.
- Liaise with IT support to ensure smooth functioning of remote work infrastructure.
- Assist in the preparation of reports, presentations, and other operational documents.
- Handle inquiries from internal staff and external partners, providing prompt and professional responses.
- Implement and manage processes for document control and record-keeping.
- Contribute to budget management for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Proven experience in an Administrative Manager, Operations Manager, or similar senior administrative role.
- Demonstrated experience managing administrative functions in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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6
Office Administrator - Remote Executive Support
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth day-to-day operations and efficient functioning of senior management's activities, all managed from a distance. You will be responsible for managing calendars, scheduling appointments, coordinating meetings (both virtual and potentially in-person when necessary), and handling travel arrangements. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. As a remote administrator, you will leverage advanced communication and productivity tools to maintain seamless operations and provide seamless support. Your duties will include managing correspondence, preparing documents and presentations, conducting research, and organizing digital files. The ideal candidate will possess strong communication and interpersonal skills, with the ability to interact professionally with internal teams, external clients, and stakeholders. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace), calendar management tools, and virtual meeting platforms is a must. This is an exciting opportunity for a dedicated administrative professional to contribute significantly to executive effectiveness within a flexible, remote work environment. Your reliability, discretion, and proactive approach will be key to success in this vital support role. Ensure operational continuity and support executive functions with unwavering professionalism from your remote workspace.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange virtual and in-person meetings, including preparation of agendas and materials.
- Handle travel arrangements, including flights, accommodation, and itineraries.
- Manage and respond to correspondence (emails, phone calls) in a timely and professional manner.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information to support executive decision-making.
- Organize and maintain digital filing systems for efficient record-keeping.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative processes as needed, remotely.
- Maintain confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in administrative support, executive assistance, or office management.
- Proven experience managing calendars and coordinating meetings for multiple individuals.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and proactively in a remote setting.
- Experience in handling travel arrangements is required.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Manager - Remote
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking an exceptional Executive Administrative Manager to provide comprehensive, remote-based support to senior leadership. This role is fundamental to the smooth operation of executive functions, ensuring efficiency and effectiveness across various departments. You will manage a wide range of administrative tasks, including complex calendar management, travel arrangements, meeting coordination, and preparation of reports and presentations. The ideal candidate is a highly organized, proactive, and discreet professional with a proven ability to anticipate needs and manage multiple priorities seamlessly. This position operates entirely remotely, allowing you to contribute your expertise from your home office, supporting executives who may be based in or overseeing operations related to Kisumu, Kisumu, KE . Key responsibilities include acting as a primary point of contact for internal and external stakeholders, drafting correspondence, managing confidential information with the utmost discretion, and assisting with special projects as assigned. You will also be responsible for streamlining administrative processes and implementing best practices to enhance productivity. A Bachelor's degree in Business Administration or a related field, or equivalent professional experience, is required. A minimum of 8 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid environment, is essential. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), G Suite, and various project management and communication tools is mandatory. Exceptional interpersonal skills, a keen eye for detail, and the ability to work autonomously with minimal supervision are crucial for success in this role.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Administrative Manager (Remote)
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly experienced and exceptionally organized Senior Executive Administrative Manager to provide comprehensive support to senior leadership within a fully remote operational framework. This role is critical for ensuring the seamless execution of administrative tasks, managing executive schedules, and facilitating efficient communication across the organization. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses outstanding organizational and time management skills, a meticulous attention to detail, and a proactive approach to anticipating and resolving administrative challenges. Proficiency in a wide range of office productivity software, including advanced calendar management, document creation, and presentation tools, is essential. Excellent interpersonal and communication skills are paramount, as you will serve as a key liaison between executives, employees, and external partners. This demanding remote position requires a high degree of autonomy, judgment, and the ability to manage multiple priorities effectively while maintaining a high level of professionalism. You will be instrumental in supporting the executive team's productivity and contributing to the overall operational efficiency of the company. This role supports operations connected to **Nakuru, Nakuru, KE**, while operating entirely remotely.
Key Responsibilities:
Key Responsibilities:
- Manage and organize complex executive calendars and meeting schedules.
- Coordinate domestic and international travel arrangements, including logistics and itineraries.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle confidential and sensitive information with discretion and integrity.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expense reporting and reconciliation for executives.
- Conduct research and gather information for executive projects.
- Assist with event planning and coordination as needed.
- Streamline administrative processes and implement efficiency improvements.
- Provide general administrative support to the executive team.
This advertiser has chosen not to accept applicants from your region.
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