2,460 Remote Senior Administrative Assistant Executive Support jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of daily administrative functions for a busy executive team. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with discretion. The ideal candidate is meticulous, tech-savvy, possesses outstanding communication skills, and thrives in an autonomous, results-driven remote environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and transportation, and prepare detailed itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications (emails, phone calls) with professionalism and prioritize accordingly.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring accuracy and timely submission.
- Conduct research on various topics as requested by the executive team.
- Act as a liaison between the executive team and internal/external stakeholders.
- Manage special projects and initiatives as assigned.
- Maintain a high level of confidentiality and discretion in all matters.
- Anticipate needs and proactively address potential issues to ensure seamless workflow.
- Provide support for virtual meetings, including setting up platforms, managing attendees, and taking minutes when necessary.
- A High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant, with a significant portion supporting senior-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently, exercise good judgment, and problem-solve proactively in a remote setting.
- Experience with expense reporting software and travel booking systems.
- Discretion and the ability to handle sensitive information confidentially.
- A proactive and adaptable attitude, willing to take on new challenges.
This advertiser has chosen not to accept applicants from your region.
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Office Administrator - Remote Executive Support
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth day-to-day operations and efficient functioning of senior management's activities, all managed from a distance. You will be responsible for managing calendars, scheduling appointments, coordinating meetings (both virtual and potentially in-person when necessary), and handling travel arrangements. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. As a remote administrator, you will leverage advanced communication and productivity tools to maintain seamless operations and provide seamless support. Your duties will include managing correspondence, preparing documents and presentations, conducting research, and organizing digital files. The ideal candidate will possess strong communication and interpersonal skills, with the ability to interact professionally with internal teams, external clients, and stakeholders. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace), calendar management tools, and virtual meeting platforms is a must. This is an exciting opportunity for a dedicated administrative professional to contribute significantly to executive effectiveness within a flexible, remote work environment. Your reliability, discretion, and proactive approach will be key to success in this vital support role. Ensure operational continuity and support executive functions with unwavering professionalism from your remote workspace.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for executives.
- Coordinate and arrange virtual and in-person meetings, including preparation of agendas and materials.
- Handle travel arrangements, including flights, accommodation, and itineraries.
- Manage and respond to correspondence (emails, phone calls) in a timely and professional manner.
- Prepare reports, presentations, and other documents as required.
- Conduct research and gather information to support executive decision-making.
- Organize and maintain digital filing systems for efficient record-keeping.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and administrative processes as needed, remotely.
- Maintain confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in administrative support, executive assistance, or office management.
- Proven experience managing calendars and coordinating meetings for multiple individuals.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently and proactively in a remote setting.
- Experience in handling travel arrangements is required.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Executive Support
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant & Office Manager (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Manager and Administrative Lead
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Manager & Executive Assistant
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Operations Administrative Manager - Remote Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Operations Administrative Manager to oversee and streamline administrative functions within their organization, operating entirely remotely. This role is critical for ensuring operational efficiency and supporting the seamless execution of daily tasks. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing administrative processes, coordinating cross-departmental workflows, overseeing the scheduling of virtual meetings and events, and ensuring the accurate maintenance of operational records and documentation. This position requires proficiency with a range of office productivity software and virtual collaboration tools. You will also be involved in developing and implementing administrative policies and procedures to enhance efficiency. The ability to communicate effectively with internal teams and external stakeholders in a virtual environment is paramount. We are looking for an individual who can manage multiple priorities, delegate tasks effectively, and foster a collaborative and productive remote work culture. This is a fully remote position offering a competitive salary and the flexibility to work from anywhere. If you are a seasoned administrative professional with a knack for operational excellence and leadership in a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for the organization in a remote setting.
- Develop, implement, and maintain efficient administrative procedures and policies.
- Coordinate and manage schedules for senior management and operational teams, including virtual meetings.
- Supervise and mentor administrative support staff, providing guidance and performance feedback.
- Ensure the accurate and organized maintenance of company records, files, and databases.
- Manage procurement of office supplies and equipment for remote staff.
- Liaise with IT support to ensure smooth functioning of remote work infrastructure.
- Assist in the preparation of reports, presentations, and other operational documents.
- Handle inquiries from internal staff and external partners, providing prompt and professional responses.
- Implement and manage processes for document control and record-keeping.
- Contribute to budget management for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Proven experience in an Administrative Manager, Operations Manager, or similar senior administrative role.
- Demonstrated experience managing administrative functions in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator and Executive Assistant to provide comprehensive support to senior management and ensure the smooth operation of our virtual workplace. This is a critical, fully remote role that requires exceptional multitasking abilities, discretion, and a strong understanding of modern office management practices in a distributed environment. You will be responsible for managing complex calendars, scheduling virtual meetings, coordinating travel arrangements (when necessary, though the role is primarily remote), preparing reports and presentations, handling correspondence, and managing various administrative tasks. A key aspect of this role involves maintaining digital filing systems, managing office supplies remotely, and acting as a point of contact for internal and external inquiries. The ideal candidate will be proficient in a range of productivity software, including G Suite or Microsoft Office Suite, and experienced with project management or communication tools like Slack, Asana, or Trello. You must possess excellent communication skills, both written and verbal, and be adept at anticipating needs and proactively solving problems. This position requires a high degree of professionalism, reliability, and the ability to work independently with minimal supervision. We are looking for someone who can contribute to a positive and efficient remote work culture.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate and prepare agendas, materials, and minutes for virtual meetings.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare reports, presentations, and other documents as required.
- Manage travel arrangements and expense reimbursements (if applicable).
- Maintain organized digital filing systems and databases.
- Assist with the procurement and management of remote office supplies and equipment.
- Act as a liaison between executives and internal/external stakeholders.
- Support onboarding processes for new remote team members.
- Undertake special projects and administrative tasks as assigned.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in administrative support, office management, or executive assistance.
- Proven experience supporting senior-level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Strong familiarity with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent organizational, time management, and multitasking skills.
- Outstanding written and verbal communication abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Previous administrative experience within the **Kitale, Trans-Nzoia, KE** business community is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Remote Office Manager - Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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