2,429 Remote Executive Assistant Global Operations jobs in Kenya
Remote Executive Assistant - Global Operations
Posted 20 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding international organization, is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to its executive leadership team. This is a critical role, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and communications across multiple time zones. As a fully remote employee, you will leverage cutting-edge communication tools to ensure seamless operations and effective support for our executives. Your primary responsibility will be to enhance the productivity and efficiency of the executive team by handling a wide range of administrative and logistical tasks.
Key Responsibilities:
Qualifications:
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
Key Responsibilities:
- Manage and coordinate complex international travel arrangements, including flights, accommodations, and visas.
- Proactively manage executive calendars, scheduling meetings, appointments, and calls, while resolving conflicts.
- Prepare agendas, take minutes, and track action items for meetings.
- Screen and prioritize incoming communications, including emails, calls, and mail, and draft responses as needed.
- Conduct research and prepare reports, presentations, and briefing materials for executive use.
- Organize and manage virtual events, workshops, and team-building activities.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage expense reporting and reconciliation for the executive team.
- Proactively identify and address administrative challenges before they arise.
- Maintain and organize digital filing systems and databases.
- Provide general administrative support, including document preparation and proofreading.
- Assist with special projects as assigned by the executive team.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Proficiency in calendar management and scheduling tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills in English.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to work independently with minimal supervision and take initiative.
- Adaptability to changing priorities and ability to thrive in a fast-paced remote environment.
- Experience in international business is a plus.
- A proactive and solutions-oriented mindset.
This is an exciting opportunity for a dedicated administrative professional to contribute to a globally focused organization. If you are a highly motivated individual who thrives in a remote setting and possesses outstanding executive support skills, we encourage you to apply. Your contributions will be vital to the smooth functioning of our executive operations. We are committed to building a diverse team and encourage applications from all backgrounds.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant - Global Operations
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Remote Executive Assistant to provide comprehensive administrative support to senior executives operating globally. This role is entirely remote, requiring exceptional self-management skills and the ability to thrive in a virtual work environment.
Responsibilities:
Qualifications:
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
- Conduct research and gather information on various topics as required by executives.
- Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
- Prepare expense reports and manage corporate credit card reconciliation.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Provide support for virtual event planning and execution.
- Develop and maintain strong working relationships with key internal and external contacts.
- Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
- Handle ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
- High level of professionalism, integrity, and discretion when handling sensitive information.
- Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
- Adaptability and a positive attitude when faced with changing priorities.
- Experience in managing international schedules and coordinating with individuals across different time zones.
- A strong understanding of business etiquette and professional communication standards.
- Ability to create and maintain efficient digital filing systems.
- A dedicated workspace with reliable high-speed internet access is essential for this remote role.
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Global Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is a rapidly expanding international firm seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to their global leadership team. This is a fully remote position, allowing you to work from anywhere. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating international travel arrangements, preparing essential documents, and facilitating seamless communication across different time zones and departments. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to anticipate needs and proactively address challenges. You must be a self-starter, comfortable working independently with minimal supervision, and possess excellent written and verbal communication skills. Proficiency in virtual collaboration tools and a strong command of office productivity software are essential. Responsibilities include:
- Managing and optimizing executive calendars, scheduling meetings, and resolving conflicts across multiple time zones.
- Coordinating and booking complex international and domestic travel, including flights, accommodations, and ground transportation.
- Preparing, editing, and proofreading a variety of documents, presentations, and reports.
- Acting as a primary point of contact for internal and external stakeholders, filtering inquiries and ensuring timely responses.
- Organizing and preparing materials for meetings, including agendas, minutes, and background information.
- Conducting research and compiling data as requested by executives.
- Handling confidential information with the utmost discretion.
- Managing expense reporting and reimbursements.
- Liaising with various departments to gather information and ensure project timelines are met.
- Proactively identifying and resolving logistical issues before they arise.
- Maintaining and organizing digital files and records.
- Assisting with special projects as assigned.
- Proven experience as an Executive Assistant, preferably supporting senior-level executives in a global context.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- Discretion and a high level of professionalism.
- A bachelor's degree or equivalent experience is highly desirable.
- Strong problem-solving abilities and a proactive mindset.
- Must be able to work independently and demonstrate initiative.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant - Remote Global Operations
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a fully remote position, offering the flexibility to manage complex schedules and critical tasks from anywhere. You will be the primary point of contact for managing executive calendars, coordinating international meetings, handling complex travel arrangements, and preparing confidential reports and presentations. The ideal candidate possesses exceptional communication, time management, and multitasking skills, with a keen eye for detail. Experience in managing remote teams or supporting executives in a global, fast-paced environment is highly valued. You will be responsible for anticipating the needs of executives, streamlining operations, and ensuring seamless communication flow across different time zones and departments. Proficiency in a wide range of productivity tools, including video conferencing platforms, project management software, and collaborative document editing suites, is essential. Discretion and a high level of professionalism are paramount, given the confidential nature of the information handled. This role requires a proactive problem-solver who can operate independently, exercise sound judgment, and manage competing priorities effectively. You will be instrumental in enhancing the efficiency and productivity of our leadership team, contributing significantly to the smooth functioning of our global operations. We are looking for a dedicated individual who thrives in a remote work setting and is committed to providing world-class administrative support. Your ability to anticipate needs, take initiative, and maintain a calm demeanor under pressure will be key to your success. This opportunity is based in Ruiru, Kiambu, KE , but operates on a fully remote basis.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant to CEO - Global Operations
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding global organization, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their CEO. This is a fully remote position, requiring exceptional administrative skills, impeccable attention to detail, and the ability to manage complex schedules and priorities across multiple time zones. You will be the right-hand to the CEO, ensuring smooth operational flow and efficient communication.
Responsibilities:
Responsibilities:
- Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements across global time zones.
- Coordinate and prepare for executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle all aspects of travel logistics, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications (emails, calls, mail), drafting correspondence on behalf of the CEO.
- Conduct research, compile data, and prepare reports and presentations as required.
- Manage confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Anticipate the CEO's needs and proactively address potential issues before they arise.
- Maintain organized electronic and physical filing systems.
- Process expense reports and manage related administrative tasks.
- Serve as a gatekeeper, ensuring the CEO's time is used effectively.
- Assist with special projects and initiatives as directed by the CEO.
- Provide support for internal and external events as needed.
- Ensure seamless communication flow between the CEO and the rest of the organization.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 5-7 years of experience as an Executive Assistant supporting C-level executives, preferably in a global or fast-paced environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (Zoom, Teams, etc.).
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and maturity.
- Ability to work independently with minimal supervision and take initiative.
- Adaptability and flexibility to changing priorities and demands.
- Experience with international travel arrangements and visa processing is a plus.
- Tech-savviness and the ability to quickly learn new software and tools.
This advertiser has chosen not to accept applicants from your region.
4
Remote Senior Executive Assistant - Global Operations
Posted 16 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role that enables seamless global operations and strategic decision-making from a fully remote setting. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing executive-level reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a sophisticated understanding of executive-level communication and business etiquette. You must be adept at anticipating needs, managing competing priorities, and maintaining absolute confidentiality. Proficiency in a wide range of productivity software, collaborative platforms, and virtual meeting tools is essential. This position requires outstanding communication and interpersonal skills, allowing you to build rapport and effectively liaise with individuals at all levels, from anywhere in the world. You will be instrumental in ensuring that our executives' time is utilized effectively, allowing them to focus on strategic initiatives. This role is conceptually associated with **Nairobi, Nairobi, KE**, but operates entirely remotely, providing maximum flexibility. The ability to multitask, adapt quickly to changing circumstances, and maintain a high level of professionalism in a virtual environment is paramount. You will be a trusted partner, contributing significantly to the smooth functioning of executive operations.
Responsibilities:
Responsibilities:
- Manage and optimize executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate complex international travel logistics, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread executive correspondence, reports, and presentations.
- Serve as a key liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential conflicts or issues.
- Manage confidential information with the utmost discretion and security.
- Organize and facilitate virtual meetings and ensure follow-up actions are completed.
- Conduct research and gather information as requested by executives.
- Assist with special projects and initiatives as assigned.
- Maintain organized digital filing systems for easy access to information.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting senior leadership.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proactive problem-solving abilities and a keen attention to detail.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant - Global Operations Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Administrative Manager, Global Operations (Remote)
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic multinational corporation with a diverse portfolio, is seeking a highly organized and proactive Senior Administrative Manager to oversee global administrative operations. This position is fully remote, enabling you to provide essential support and streamline processes for teams worldwide. You will be responsible for managing a range of administrative functions, ensuring operational efficiency, and supporting executive leadership.
Responsibilities:
Responsibilities:
- Develop and implement administrative policies and procedures to enhance operational efficiency across global offices.
- Oversee the management of office operations, including facilities, supplies, and vendor relations.
- Manage executive calendars, travel arrangements, and correspondence for senior leadership.
- Coordinate and prepare for high-level meetings, including board meetings and international conferences.
- Supervise and mentor a team of administrative assistants and support staff.
- Develop and manage the administrative budget, ensuring cost-effectiveness.
- Implement and manage administrative systems and technologies to improve workflow and data management.
- Act as a key liaison between different departments and external stakeholders.
- Ensure compliance with company policies and relevant regulations.
- Contribute to strategic planning and process improvement initiatives.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with a focus on global or multinational operations.
- Proven experience in office management, facilities coordination, and vendor negotiation.
- Strong understanding of budgeting and financial management for administrative functions.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication, interpersonal, and problem-solving abilities.
- Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and administrative management tools.
- Demonstrated ability to lead and motivate a team.
- Experience working effectively in a remote environment and managing remote teams is essential.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Executive Support
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role demands exceptional organizational skills, meticulous attention to detail, and the ability to manage a wide range of administrative and personal tasks with utmost confidentiality and efficiency.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa applications.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and proactively respond or redirect as appropriate.
- Conduct research on various topics as requested by executives.
- Manage and organize digital and physical files, ensuring easy retrieval of information.
- Assist with personal errands and tasks as required by the executive team.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Handle confidential information with the highest level of discretion and professionalism.
- Proactively anticipate the needs of the executives and provide solutions before issues arise.
- Manage expense reporting and reimbursement processes.
- Support event planning and coordination for meetings or off-sites.
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote environment.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- High degree of professionalism, discretion, and reliability.
- Ability to work independently and take initiative.
- Experience in managing complex travel arrangements.
- Familiarity with cloud-based file management systems.
- Previous experience supporting C-suite executives is highly preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant - Remote Executive Support
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-growing technology firm, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This is a critical role requiring impeccable organizational skills, exceptional attention to detail, and the ability to manage complex schedules, communications, and logistical arrangements with utmost discretion. The ideal candidate will be a master of time management, adept at anticipating needs, and proficient in utilizing a wide range of digital tools to ensure seamless executive operations. This fully remote position offers the flexibility to work from home while playing an integral part in the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements across different time zones.
- Handle all incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as necessary.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Conduct research and compile information as needed for various projects and executive initiatives.
- Maintain confidential files and records with meticulous attention to detail.
- Manage expense reporting and assist with budget tracking for executive offices.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Support special projects and initiatives as assigned by executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with video conferencing tools (Zoom, Microsoft Teams, Google Meet) and project management software.
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- Utmost discretion and a strong understanding of confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Adaptable and able to thrive in a fast-paced, dynamic remote environment.
- A positive attitude and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
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