2,573 Remote Administrative Assistant Executive Support jobs in Kenya
Executive Administrative Assistant - Remote Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is actively seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role that ensures the smooth and efficient operation of executive functions by managing schedules, communications, and administrative tasks with utmost discretion and professionalism. The ideal candidate will be adept at anticipating needs, managing competing priorities, and maintaining confidentiality in a fast-paced, fully remote work environment. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless coordination and efficient workflow.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements, proactively resolving conflicts.
- Prepare and edit correspondence, presentations, and reports with accuracy and attention to detail.
- Coordinate and organize virtual meetings, ensuring all necessary materials are prepared and distributed in advance.
- Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate individuals.
- Maintain organized digital and physical filing systems, ensuring easy retrieval of information.
- Process expense reports and invoices, ensuring adherence to company policies.
- Conduct research and compile information as requested by executives.
- Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of the executive team and proactively address potential issues.
- Handle sensitive and confidential information with the highest degree of discretion and integrity.
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Senior Administrative Assistant, Remote Executive Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering a flexible and dynamic work environment for a professional who excels at managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive tasks. You will be an indispensable partner to our senior leadership, enabling them to focus on strategic priorities.
Key Responsibilities:
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing communications, screening calls, and managing emails effectively.
- Conduct research on various topics as required by executives.
- Maintain and organize confidential files and records.
- Assist with expense reporting and budget tracking for executive office needs.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential scheduling conflicts or logistical issues.
- Provide general administrative support, including document management and information dissemination.
- Undertake special projects and ad-hoc administrative tasks as assigned.
This role is ideally suited for a discreet, efficient, and tech-savvy administrative professional who thrives in a remote setting. You must possess excellent communication skills, a strong sense of urgency, and the ability to anticipate needs and act independently. Our client values discretion, professionalism, and a commitment to excellence in all administrative functions. While the executive team may be based in Kakamega, Kakamega, KE , this role is entirely remote, providing an excellent opportunity for work-life balance.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote capacity.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace tools.
- Ability to handle confidential information with discretion and professionalism.
- Experience with travel booking and expense management systems.
- Proactive and resourceful problem-solver.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant - Remote Executive Support
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
This advertiser has chosen not to accept applicants from your region.
2
Senior Remote Executive Assistant & Office Manager (Remote)
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant & Office Manager to provide comprehensive administrative and operational support to senior leadership. This is a fully remote position, requiring exceptional communication, multitasking, and problem-solving skills. You will be instrumental in ensuring the smooth and efficient functioning of daily operations, managing schedules, coordinating communications, and overseeing various administrative tasks, all from a remote setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex, dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa applications, ensuring adherence to company policies and budget.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses and appropriate action.
- Organize and manage virtual meetings, including setting up video conferences, preparing agendas, distributing materials, and taking minutes.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Oversee and manage remote office operations, including vendor management for office supplies, equipment, and services.
- Develop and implement efficient administrative processes and systems to improve workflow and productivity.
- Assist with budget management, expense reporting, and invoice processing for executive support and office operations.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data for reports and projects as needed.
- Onboard new remote employees by preparing necessary administrative documents and coordinating initial setup.
- Proactively identify and address potential administrative issues before they arise.
- Provide general administrative support, including data entry, document management, and correspondence handling.
- Serve as a liaison between executives and other departments or external parties.
- Proven experience as an Executive Assistant or Office Manager, with a significant portion in a remote capacity.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful, with strong problem-solving abilities.
- Ability to work independently and as part of a team in a remote environment.
- Experience with travel coordination and expense management.
- Familiarity with project management tools is a plus.
- A professional demeanor and strong interpersonal skills.
- Minimum of 5 years of relevant experience.
This advertiser has chosen not to accept applicants from your region.
3
Remote Office Manager and Administrative Lead
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager and Administrative Lead to ensure the smooth and efficient operation of their virtual office environment. This fully remote position is responsible for managing a wide range of administrative tasks, supporting executive leadership, and fostering a positive and productive remote work culture. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to multitask and prioritize effectively in a dynamic setting. You will be the go-to person for administrative support, coordinating schedules, managing communications, organizing virtual meetings, and implementing efficient administrative processes. This role requires excellent communication skills, proficiency with various office software and collaboration tools, and a proactive approach to problem-solving.
Key responsibilities include:
Key responsibilities include:
- Managing and coordinating calendars for senior management, including scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Organizing and facilitating virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Developing and implementing efficient administrative processes and systems to support remote operations.
- Managing office supplies and equipment for remote employees, ensuring timely procurement and distribution.
- Assisting with onboarding new remote employees, providing necessary administrative support.
- Maintaining organized digital filing systems and ensuring data accuracy.
- Preparing reports, presentations, and other documents as required.
- Providing general administrative support to various departments as needed.
- Acting as a point of contact for internal and external inquiries.
- Troubleshooting minor IT issues related to office equipment and software for remote staff.
- Fostering a positive and collaborative remote work environment.
This advertiser has chosen not to accept applicants from your region.
4
Remote Office Manager & Administrative Lead
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager & Administrative Lead to manage and streamline administrative operations from a remote setting. This pivotal role ensures the smooth functioning of daily operations, supports executive teams, and enhances overall organizational efficiency. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating communications, overseeing vendor relationships, and implementing administrative policies and procedures. This is an excellent opportunity for a skilled administrator to excel in a remote-first environment, contributing to the success of our operations that support **Bungoma, Bungoma, KE**. Key responsibilities include:
- Managing and coordinating office operations and administrative functions remotely.
- Developing and implementing administrative policies and procedures to improve efficiency and effectiveness.
- Overseeing the scheduling and coordination of meetings, appointments, and travel arrangements for executive staff.
- Managing internal and external communications, ensuring professional and timely responses.
- Maintaining organized digital filing systems and databases for important documents and records.
- Coordinating with vendors and service providers to ensure timely delivery of goods and services.
- Managing office supplies inventory and ordering necessary resources.
- Assisting in the preparation of reports, presentations, and correspondence.
- Providing remote support to employees and ensuring a productive work environment.
- Implementing and managing remote work infrastructure and tools to support administrative tasks.
- Onboarding new remote employees by providing necessary administrative guidance and resources.
- Handling confidential information with utmost discretion and professionalism.
- Liaising with HR and finance departments on administrative matters.
- Managing budgets for office supplies and administrative expenses.
This advertiser has chosen not to accept applicants from your region.
5
Remote Office Manager & Executive Assistant
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Manager & Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote, essential role designed to ensure the smooth and efficient operation of our client's virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. As an Office Manager, you will also be responsible for maintaining virtual office systems, managing vendor relationships, overseeing supplies and equipment, and ensuring a positive and productive remote work atmosphere for all employees. The ideal candidate possesses exceptional organizational skills, a strong understanding of modern office technologies and remote collaboration tools, and the ability to anticipate the needs of executives. You must be adept at multitasking, prioritizing tasks, and working independently with minimal supervision. Excellent written and verbal communication skills are critical, as is a high level of discretion and professionalism. This role requires someone who can seamlessly manage diverse responsibilities, maintain meticulous attention to detail, and contribute positively to the company culture, all within a remote setting. If you are a self-starter with a passion for administrative excellence and thrive in a virtual environment, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives across various time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as the primary point of contact for internal and external communications.
- Manage virtual office operations, including onboarding support for new remote employees.
- Oversee procurement and management of office supplies and equipment for remote staff.
- Develop and implement administrative procedures to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Organize and coordinate virtual team events and meetings.
- Liaise with IT support to ensure smooth operation of remote work tools and systems.
- Maintain organized digital filing systems and databases.
- Assist with special projects as assigned by senior leadership.
- Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
- Demonstrated ability to manage complex calendars and prioritize effectively.
- Proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and office suites (e.g., Google Workspace, Microsoft Office 365).
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- High level of discretion, professionalism, and reliability.
- Ability to work independently and proactively in a remote setting.
- Experience in a fast-paced environment is advantageous.
- A strong understanding of administrative best practices in a remote work context.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
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6
Operations Administrative Manager - Remote Support
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Operations Administrative Manager to oversee and streamline administrative functions within their organization, operating entirely remotely. This role is critical for ensuring operational efficiency and supporting the seamless execution of daily tasks. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proactive approach to problem-solving. You will be responsible for managing administrative processes, coordinating cross-departmental workflows, overseeing the scheduling of virtual meetings and events, and ensuring the accurate maintenance of operational records and documentation. This position requires proficiency with a range of office productivity software and virtual collaboration tools. You will also be involved in developing and implementing administrative policies and procedures to enhance efficiency. The ability to communicate effectively with internal teams and external stakeholders in a virtual environment is paramount. We are looking for an individual who can manage multiple priorities, delegate tasks effectively, and foster a collaborative and productive remote work culture. This is a fully remote position offering a competitive salary and the flexibility to work from anywhere. If you are a seasoned administrative professional with a knack for operational excellence and leadership in a remote setting, we encourage you to apply.
Responsibilities:
Responsibilities:
- Oversee and manage day-to-day administrative operations for the organization in a remote setting.
- Develop, implement, and maintain efficient administrative procedures and policies.
- Coordinate and manage schedules for senior management and operational teams, including virtual meetings.
- Supervise and mentor administrative support staff, providing guidance and performance feedback.
- Ensure the accurate and organized maintenance of company records, files, and databases.
- Manage procurement of office supplies and equipment for remote staff.
- Liaise with IT support to ensure smooth functioning of remote work infrastructure.
- Assist in the preparation of reports, presentations, and other operational documents.
- Handle inquiries from internal staff and external partners, providing prompt and professional responses.
- Implement and manage processes for document control and record-keeping.
- Contribute to budget management for administrative expenses.
- Identify opportunities for process improvement and implement solutions to enhance operational efficiency.
- Proven experience in an Administrative Manager, Operations Manager, or similar senior administrative role.
- Demonstrated experience managing administrative functions in a remote or distributed team environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional written and verbal communication skills.
- Ability to work independently, take initiative, and problem-solve effectively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Administrator & Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Office Administrator & Executive Assistant to provide comprehensive support to their leadership team. This position is crucial for ensuring the smooth and efficient operation of administrative functions within a fully remote work environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple tasks simultaneously with discretion and professionalism. You will be the go-to person for a wide range of administrative duties, helping executives manage their schedules, communications, and travel arrangements effectively.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate and arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications (emails, calls, mail), responding as appropriate.
- Organize and maintain digital filing systems for easy retrieval of information.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage budget tracking for administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for virtual and in-person meetings.
- Implement and improve administrative processes to enhance efficiency.
- Handle confidential information with the utmost discretion.
- Provide general administrative support as needed, demonstrating flexibility and a proactive attitude.
- Ensure smooth remote operations by managing virtual office resources and communication channels.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably in a remote setting.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Familiarity with virtual collaboration tools and project management software is a plus.
- Ability to multitask, prioritize, and manage competing demands effectively.
- High level of discretion and confidentiality.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and as part of a remote team.
- A professional and positive demeanor.
This advertiser has chosen not to accept applicants from your region.
8
Remote Office Manager - Executive Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to provide comprehensive administrative support and manage daily operations for their executive team. This is a crucial fully remote role, ensuring the smooth functioning of administrative tasks and supporting the efficiency of senior leadership. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to anticipate needs and proactively solve problems. You will act as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism and discretion. Responsibilities include managing correspondence, organizing virtual team events, maintaining databases, and overseeing the procurement of office supplies and equipment for remote employees. The ideal candidate will have a strong understanding of office management principles and extensive experience in executive administrative support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based collaboration platforms are essential. Excellent communication, interpersonal, and time management skills are paramount. As a fully remote position, you must be self-disciplined, adept at managing your workload independently, and comfortable leveraging technology to maintain seamless communication and workflow. You will play a vital role in ensuring that our executives can focus on strategic initiatives by handling all administrative complexities. The ability to multitask, prioritize effectively, and maintain confidentiality is critical. This position offers the opportunity to be an indispensable part of a supportive and dynamic team, contributing significantly to the overall operational success from a remote location. You will be expected to maintain a high standard of support and contribute to improving administrative processes.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in office administration, executive assistance, or a similar role.
- Proven experience supporting C-level executives in a fast-paced environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Exceptional written and verbal communication skills.
- Experience with calendar management, travel arrangements, and event coordination.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud collaboration tools.
- High degree of professionalism, discretion, and reliability.
- Ability to work autonomously and manage responsibilities effectively in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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