7,369 Project Activities jobs in Kenya

• Establish and manage the organizational Project Management Office (PMO) framework, including policies, procedures, and best practices.
• Oversee the planning, execution, and successful delivery of the organization's project portfolio.
• Develop and implement standardized project management methodologies and templates.
• Provide strategic direction and oversight for project managers, fostering their professional development.
• Ensure effective resource allocation and management across all projects.
• Monitor project progress, identify risks and issues, and implement mitigation strategies.
• Report on project portfolio performance, key metrics, and strategic alignment to executive leadership.
• Drive continuous improvement in project management processes and tools.
• Facilitate effective communication and collaboration among project teams and stakeholders.
• Champion the adoption of project management best practices throughout the organization.

• Master's degree in Business Administration, Management, or a related field.
• Minimum of 10 years of progressive experience in project and program management, with at least 5 years in a leadership role managing a PMO.
• Extensive experience with various project management methodologies (Agile, Waterfall, Hybrid).
• Proven track record of successfully managing complex, large-scale projects and programs.
• Strong understanding of project portfolio management and strategic alignment.
• Exceptional leadership, team management, and mentoring skills, adept at leading remote teams.
• Excellent communication, negotiation, and stakeholder management abilities.
• Proficiency in project management software (e.g., MS Project, Jira, Asana).
• PMP, Prince2, or similar project management certification is required.
• Demonstrated ability to drive change and process improvement in a remote environment.

Application period 15-Oct-2025 to 30-Oct-2025
Functional Responsibilities:
2. Project Implementation 3. Operational and Logistic Support 4. Knowledge Management and Innovation

• Project Monitoring and Reporting
• Project Implementation
• Operational and Logistic Support
• Knowledge Management and Innovation
• Project Monitoring and Reporting
• Support the Project Support Officer in maintaining the following:
• Electronic Blue File,
• Upload on oneUNOPS (ERP) engagement and project level files
• Maintain Monthly Team work plan, monthly portfolio reports and stage plans
• Provide inputs in the preparation of project reports and documents.
• Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
• Enter data in oneUNOPS Project (UNOPS risk, lessons and issues management tool)
• Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons and all other registers/logs delegated by the Project Manager
• Support on the compilation and consolidation of relevant data for regular portfolio reports and stage plans.
• Take minutes of regular team meeting and follow up on action points
• Support the Project Management Support Officer in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
• Maintain project tracking sheet and alert the Project Management Support Officer on project end date and reporting requirements of projects.
• Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs.
• In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
• Facilitate information flows and support in managing risk registers and issues
• Support the documentation of lessons learned and best practices
• Assist the project planning process
• Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team
• Follow up with partners on project agreement signing, information required for project closure and fund transfer requests
• Manage and support on organizing project planning meetings, Project Board meetings and partner's capacity building trainings
• In consultation with the Project Management Support Officer, prepare amendments for Project Agreements and budget revisions when applicable;
• Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management of multiple donor activities;
• Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues in for direct support of the project and in support of Project Management Support Officer.
• Manage the travel plan of the Procurement Portfolio Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel.
• Support the compilation of lessons learned as per defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Support and ensure that Local capacities are built at every level and opportunity for Project Support.
• Maintain records of project files and activity reports in hard and soft copy.

Impact of Results:

The effective and successful achievement of results by the Project Management Support Associate directly affect the overall efficiency of the individual team's provision of administrative services, impacting the office's capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS' competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:
Education:

• Completion of secondary school with 6 years of experience is required.
• Professional or Technical Diploma in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines with four (4) years of relevant professional experience may be accepted
• Bachelor's Degree in Business in the above-mentioned areas or other relevant discipline with two (2) years of relevant professional experience may be accepted.
• A Master's Degree in the above-mentioned areas or other relevant discipline will be an asset but it is not required.

Certification: PRINCE2 Foundation is an asset

Experience:

• A minimum of six (6) years of relevant work experience (or less, depending on academic credentials) in the field of project management support which must include experience in monitoring, recording, reporting, and coordination in a national or international organization is required.
• Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
• Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.

Language Requirements:

• Fluency in English Language (i.e. writing, reading and speaking) is required.

Think big. Meet challenges head-on. Help people build better lives.

UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.

• Develop, implement, and maintain the organization's project management methodology, standards, and best practices.
• Oversee the project portfolio, ensuring alignment with strategic business objectives.
• Establish and manage project governance, including reporting structures, decision-making processes, and risk management frameworks.
• Provide guidance, mentorship, and training to project managers and teams.
• Develop and manage the PMO budget and resource allocation for projects.
• Implement and manage project management tools and software for tracking progress, resources, and financials.
• Monitor project performance, identify risks and issues, and facilitate timely resolution.
• Develop and present regular project status reports and portfolio dashboards to senior leadership.
• Drive continuous improvement initiatives within the PMO and project management practices.
• Ensure compliance with relevant industry standards and regulatory requirements.
• Facilitate project prioritization and resource allocation across the portfolio.
• Champion project management best practices throughout the organization.

• Bachelor's degree in Business Administration, Project Management, or a related field.
• Master's degree or PMP/PRINCE2 certification is highly desirable.
• Minimum of 8 years of experience in project management, with at least 3 years in a PMO leadership role.
• Proven experience in developing and implementing PMO frameworks and methodologies.
• Strong understanding of various project management methodologies (Agile, Waterfall, Hybrid).
• Excellent leadership, communication, and stakeholder management skills, crucial for remote leadership.
• Proficiency in project management software (e.g., Microsoft Project, Jira, Asana).
• Strategic thinking and problem-solving capabilities.
• Ability to manage complex project portfolios and drive results in a remote setting.
• Experience in the IT or digital transformation sector is a strong asset.

• Manage complex calendars and schedule meetings, appointments, and travel arrangements for project managers, ensuring optimal time utilization.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Coordinate and facilitate project meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and managing communications effectively.
• Assist in the preparation and tracking of project documentation, including project plans, status reports, and budget updates.
• Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Conduct research and gather information as needed to support project initiatives and decision-making.
• Manage project-related expenses, invoicing, and reimbursements.
• Proactively identify and address potential issues or conflicts, offering solutions and ensuring projects stay on track.
• Provide general administrative support, including email management, document management, and database updates.
• Adapt to changing priorities and support multiple project managers simultaneously in a remote setting.

• Oversee and manage daily administrative and operational activities for a remote workforce.
• Implement and refine operational workflows and procedures to maximize efficiency.
• Manage vendor relationships and procurement processes for office supplies and services.
• Coordinate scheduling, appointments, and travel arrangements for remote executives and teams.
• Supervise and provide guidance to virtual administrative assistants.
• Maintain and organize digital filing systems and databases.
• Monitor key performance indicators (KPIs) for operational effectiveness.
• Liaise with IT support to ensure smooth functioning of remote work infrastructure.
• Develop and implement best practices for remote team collaboration and communication.
• Prepare reports and presentations on operational performance.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in operations management, office administration, or a related role, with a strong emphasis on remote work.
• Proven experience in process improvement and workflow optimization.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and G Suite/Microsoft Office Suite.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Experience managing remote teams or virtual assistants is a significant advantage.
• Ability to work independently and take initiative in a remote environment.
• Problem-solving skills and a proactive approach to challenges.
• Familiarity with HR or finance administration is a plus.