12,887 Planning Systems Services jobs in Kenya

We're looking for a detail-oriented Operations Assistant to support with outreach, research, and administrative coordination. The role involves engaging with external contacts, managing templates and systems, and ensuring smooth day-to-day operations.

Responsibilities

• Conduct online research to identify potential contacts/partners.
• Send outreach messages and invitations using pre-approved templates.
• Maintain accurate data in CRM and other tracking tools.
• Prepare simple reports on outreach and engagement activities.
• Provide general admin support as needed (calendar, docs, email).

Requirements

• Strong written and verbal communication skills.
• Comfortable working with CRMs, spreadsheets, and online tools.
• Highly organized and detail-oriented.
• Self-motivated, proactive, and comfortable with outreach tasks.
• 3+ years experience in operations or community management

If this sounds a good fit for you, please send your application to

Kenya

Senior Business Systems Analyst

Organization

• International Rescue Committee

Posted 24 Sep 2025 Closing date 24 Oct 2025

Job Overview/Summary
The IT department provides end-to-end solutions for the organization including Application Development, Integration and Management, Enterprise Architecture, User Experience, Quality Assurance & Testing, and overall Project Management.

Collaborating with IT colleagues and business partners, the Senior Business Systems Analyst works to improve the efficient setup and deployment of business applications at IRC to meet end user needs and IRC's mission, with a focus on financial, supply chain, and project management domains.

Major Responsibilities

• Collect and assess system requirements from business users to guarantee seamless configuration and delivery of business applications and collaborate with IT colleagues and business partners to successfully implement solutions that align with IRC's mission and business needs.
• Lead the administration, support, and continuous improvement of enterprise business systems used across departments including finance, supply chain, HR, and other operational functions while ensuring that systems align with organizational policies, security standards, and compliance requirements.
• Acquire domain expertise in cross-functional business processes and the systems that support them while keeping abreast of industry trends and novel technologies relevant to enterprise business systems.
• Manage relationships with software vendors and implementation partners to support system enhancements and issue resolution and maintaining comprehensive documentation of business processes, system configurations, data flows, and security models.
• Coordinate with QA teams to support functional, user acceptance, and regression testing across systems.
• Provide Level 3 support for enterprise systems, resolving complex issues and collaborating with internal and external teams as needed.
• Support processes for system updates, advancements, and new implementations.

Key Working Relationships
Position Reports to:
Business Systems Manager

Position directly supervises:
N/A

Other External Contacts:
Software vendors and consultants

Required Skills

• Bachelor's degree in Business, Info Systems, or related field with 7+ years crafting and supporting enterprise business systems; equivalent experience will be considered.
• Proven experience in gathering, analyzing, and detailing cross-functional business, functional, and technical requirements, experience with enterprise system testing, including case development and execution.
• Proficient in system administration, support, and change management in a global or multi-site environment
• Superb communication skills, both verbal and written, with the ability to convey complex information clearly with strong attention to detail, active listening, and analytical thinking
• Ability to work independently and collaboratively in cross-functional teams with proven ability to build and maintain relationships across diverse teams and organizational levels

Preferred Skills

• Familiarity with Microsoft Dynamics 365 Finance and Supply Chain or similar ERP systems, and SaaS-based enterprise platforms.
• Advanced degree or equivalent experience in Business Administration, Information Systems, or related field
• Experience with business intelligence tools and data visualization platforms (e.g., Power BI, Tableau, Qlik) and an understanding of system integrations, APIs (REST/SOAP), and ETL processes
• Experience working in the NGO or nonprofit sector, especially in distributed or low-bandwidth environments

Working Environment

• Standard office working environment.
• Some international travel as needed.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

The IRC and IRC workers must adhere to the values and principles outlined in
IRC Way - Standards for Professional Conduct
.

How to apply

Please Apply On Our Website

Job details

Country

• Kenya

City Nairobi, IHUB Source

• International Rescue Committee

Type

• Job

Career category

• Information and Communications Technology

Years of experience

• 5-9 years

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Childfund Work Location
Nairobi, Kenya

Childfund Division
Global Impact

ChildFund Department
Country Management

Job Details
Position title:
Specialist II, Business Development

Location:
Nairobi, Kenya

ChildFund office:
Kenya

Manager/Supervisor title: Senior Manager, Regional Business Development
Position type:
Full-time fixed term

Work environment:
On-site

About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund's Values
We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund's Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role
The Specialist II, Business Development will support ChildFund's corporate and foundation engagement in Africa by cultivating strategic partnerships that generate resources, strengthen program impact, and advance the organization's Growing Connections 2030 strategy.

The Specialist will identify and engage corporates and foundations, support the development of tailored concepts and proposals, and play a critical role in building ChildFund's reputation as a
partner of choice
for impactful child- and community-focused initiatives. This position will support both single-country and multi-country proposal development with corporates and foundations.

This is a full-time, regional position and is open to internal and external candidates with current residence and work authorization in Nairobi, Kenya.
Primary Responsibilities
Positioning and Visibility

• Participate in strategic pre-positioning efforts across the region to enhance the organization's visibility and competitiveness, including:

• identifying emerging opportunities

• cultivating early relationships with potential partners and stakeholders, and

• aligning internal capabilities with anticipated needs well ahead of the formal announcement of the funding opportunity.

• Collaborate closely with regional teams to tailor focused messaging, value propositions, and engagement strategies that resonate with corporate and foundation partners.

• Capture success stories, best practices, and lessons learned from ChildFund's portfolio of grants and contracts to strengthen future proposals and donor engagement.

Corporate and Foundation Engagement

• Identify, research, and establish a comprehensive database of potential partners in Africa and develop engagement strategy for priority corporates and foundations.
• Gather market and CSR intelligence (e.g., annual budgets and focus areas) to position ChildFund as a strategic CSR partner of choice.
• Coordinate the development of concepts tailored to corporate priorities; review and refine concepts to align with requirements.
• Proactively engage corporate and foundation contacts based on strategic alignment, regional priorities, and for early feedback and appraisal of concepts to build credibility and trust.
• Facilitate executive-level engagement with high-priority foundations, preparing briefs and supporting meetings with senior leaders.

Proposal Development and Coordination

• Support both single-country and multi-country proposal development, ensuring alignment with donor priorities.
• Work collaboratively to facilitate high-quality proposal submissions and timely donor reporting in coordination with Country Offices and technical teams.
• Coordinate multi-stakeholder processes, engaging technical specialists, M&E, grants management, finance, GHR, and other relevant departments to align the submission with donor requirements, meet deadlines, and integrate expert inputs.
• Lead proposal development for foundation opportunities, including drafting narratives, budget frameworks, and theories of change, in collaboration with technical advisors and cross-functional teams.

Donor Stewardship and Relationship Management

• Cultivate innovative partnerships that unlock new pathways for scaling impactful solutions, enabling children, youth, and communities to thrive amid social and environmental challenges.
• Build and manage strategic donor relationships, including facilitating introductions and co-developing joint engagement strategies that align with donor priorities.

Cross-Functional Collaboration and Knowledge Sharing

• Orchestrate matrixed team engagement in cultivating corporate and foundation partnerships, coordinating with regional and global colleagues.
• Share best practices, tools, and lessons learned on corporate and foundation engagement across Africa and globally.
• Maintain an internal tracking system for corporate and foundation engagement, ensuring learning and accountability.
• Support cross-divisional initiatives with External Engagement and Partnerships to influence the broader child development ecosystem.

Other

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
• Travel domestically and internationally up to 25%.

Required Experience and Education
Experience

• At least 5 years of experience in business development, resource mobilization, or fundraising in the development or humanitarian sector.
• Proven track record of securing funding from a variety of donors, including institutional, philanthropic, and private sector sources; with demonstrated prior experience preparing large multi-million-dollar proposals.
• Experience in consortium building and managing complex proposal processes.
• Experience working in or supporting multiple countries in the Africa region.

Education

• Bachelor's degree in a relevant discipline and/or equivalent combination of education and demonstrated experience.
• Project management certification or training is a plus but not required.

Required Competencies
ChildFund's Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies

• The ability to read, speak, and write fluently in English. Proficiency in French or a local African language is beneficial.
• Excellent proposal writing skills, with the ability to craft proposals aligned to donor expectations, ChildFund's Results Framework, key sectoral and global practices, and evidence of impact.
• Ability to effectively represent the organization externally and build strong networks with technical partners, multilateral agencies, foundations, and other external stakeholders.
• Demonstrated technical skills in proposal preparation, including familiarity with funding models and donor trends.
• Ability to work independently and collaboratively in a fast-paced, matrixed environment both virtually and on-site.
• Familiarity with grant development processes, especially for foundations and the private sector.
• Willingness to be hands-on and innovative in support of ChildFund's growth goals.
• Proficiency with Microsoft Office suite of applications, including Word, Excel, PowerPoint, and Outlook.

• Provide administrative support to various departments, including scheduling meetings and managing correspondence.
• Assist in organizing and maintaining digital filing systems and databases.
• Prepare reports, presentations, and other documents as required.
• Handle incoming and outgoing communications, including emails and phone calls.
• Support the onboarding process for new remote employees.
• Help manage travel arrangements and logistics for remote team members.
• Coordinate project-related tasks and follow up on action items.
• Maintain office supplies inventory and manage vendor relationships for remote office needs.
• Assist in processing invoices and expense reports.
• Contribute to process improvement initiatives within the administrative function.

• High school diploma or equivalent qualification; further education or certification in business administration is a plus.
• Strong desire to learn and develop administrative and operational skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Effective written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently in a remote setting.
• A keen eye for detail and a commitment to accuracy.
• Team player with good interpersonal skills.
• Self-motivated and able to work independently with minimal supervision.
• Must be able to work remotely and be based within commuting distance of **Machakos, Machakos, KE**.

• Assist with managing and organizing digital documents and records.
• Support the scheduling of virtual meetings and appointments.
• Handle incoming and outgoing electronic communications, ensuring professionalism and promptness.
• Conduct basic online research and compile information for reports.
• Assist with data entry and maintaining databases.
• Provide administrative support to various departments as needed.
• Learn and utilize company software and tools for administrative tasks.
• Participate actively in training sessions and team meetings.
• Help in coordinating virtual team events or activities.
• Contribute to streamlining administrative processes through suggested improvements.
• Maintain confidentiality and discretion in all assigned tasks.

• High school diploma or equivalent. Current enrollment in a relevant college/university program is a plus.
• Basic computer literacy, including proficiency with word processing and spreadsheet software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Eagerness to learn and a proactive approach to tasks.
• Ability to work independently and manage time effectively in a remote setting.
• Reliable internet access and a suitable remote work environment.
• A genuine interest in business administration and operational support.
• Ability to follow instructions and take direction.
• Willingness to adapt to new technologies and processes.

• Assist in collecting and organizing data from various internal and external sources.
• Perform data cleaning and pre-processing to ensure accuracy and consistency.
• Conduct exploratory data analysis to identify patterns, trends, and anomalies.
• Support the development of reports and dashboards using data visualization tools.
• Help in analyzing business performance metrics and identifying key drivers.
• Assist in generating insights and recommendations based on data analysis.
• Collaborate with team members to understand data requirements for specific projects.
• Learn and apply statistical techniques for data analysis.
• Document data sources, methodologies, and findings.
• Participate in team meetings and contribute to project discussions.
• Gain exposure to various data analysis tools and techniques.
• Support senior analysts in ad-hoc data requests and analytical projects.

• Recent graduate with a Bachelor's degree in Statistics, Mathematics, Economics, Computer Science, Business Analytics, or a related quantitative field.
• Strong analytical and problem-solving skills with a keen attention to detail.
• Proficiency in Microsoft Excel, including advanced formulas and data manipulation.
• Basic understanding of data analysis principles and statistical concepts.
• Familiarity with data visualization tools (e.g., Tableau, Power BI) is a plus.
• Basic knowledge of SQL for data extraction is advantageous.
• Excellent written and verbal communication skills.
• Ability to work independently, manage time effectively, and be self-motivated in a remote setting.
• Eagerness to learn and adapt to new technologies and analytical methods.
• Team player mentality with a collaborative spirit.
• A strong interest in data analysis and business intelligence.

• Assist senior analysts in collecting, cleaning, and organizing large datasets from various sources.
• Perform basic data analysis to identify trends, patterns, and insights.
• Create clear and informative reports, dashboards, and visualizations using BI tools.
• Support the development and maintenance of data models and database structures.
• Help in interpreting data findings and translating them into actionable recommendations for business stakeholders.
• Conduct research on industry trends and competitor analysis based on available data.
• Participate in team meetings and contribute to data-driven decision-making discussions.
• Learn and apply new data analysis techniques and tools under guidance.
• Ensure data accuracy and integrity in all reporting and analysis activities.
• Prepare presentations summarizing analytical findings.
• Assist in testing and validating data processes and reports.
• Document data sources, methodologies, and findings.

• Recent graduate with a Bachelor's degree in Statistics, Mathematics, Economics, Computer Science, or a related quantitative field.
• Basic understanding of statistical concepts and data analysis principles.
• Familiarity with data analysis tools such as Excel, SQL, and BI platforms (e.g., Tableau, Power BI) is a plus.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills, suitable for a remote team.
• Ability to learn quickly and adapt to new technologies.
• Proactive attitude and eagerness to contribute.
• Must have a reliable internet connection and a conducive remote work environment.
• Demonstrated interest in data science, business intelligence, or analytics.
• Comfortable working independently and as part of a remote team.