95 Hr Manager jobs in Nairobi
Facilities & Workplace Experience Manager
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Job Description
Ikigai provides extraordinary space for individuals and organizations in a sustainable, community-oriented environment, helping them feel balanced and productive. We are a beautifully curated collective of shared office spaces in Kenya. At Ikigai, we cultivate an environment where meaningful human interactions are nurtured to encourage impactful and profitable connections between ideas, individuals, and businesses. Ikigai is not just another shared office space but a place where community and the collective are at the heart of everything we do. At Ikigai, you have a beautiful and secure space to work from, social areas to connect with your peers and strangers to create fruitful relationships that help push your business forward, events and workshops in our tree-filled gardens or boardrooms, and a coffee bar to keep you productive.
About the role
Ikigai's Facilities & Workplace Experience Manager is responsible for overseeing Ikigai's location facilities-related operations with a primary focus on maintaining beautiful and efficient spaces for our members. You are the right person if you:
- Enjoy wearing many hats.
- A leader and the planner/organizer in your group of friends.
- You multitask better than anyone and prioritize like a genius.
- You are completely at home with problem-solving and coming up with solutions at a moment's notice.
- You run a team that buzzes behind the scenes, ensuring the location facilities run like well-oiled machines.
The role reports directly to the Head of Operations. This job is a healthy mix of project management, facilities management, procurement, and people management.
Everything you do will be in the interest of creating and sustaining an authentic and thriving group of spaces and businesses. Everything
Role Goals and Objectives:
- Emulate Ikigai's core values and strive to achieve our mission and live the Ikigai culture.
- Oversee the smooth running of all Ikigai location facility-related operations.
- Maintain the working conditions of infrastructure at Ikigai's coworking space locations, and ensure facilities are secure and functioning efficiently.
- Ensure an environment that is safe and problem-free for all members and staff to work under the best conditions.
- Plan and coordinate fit-outs and renovations, manage the maintenance of supplies and equipment to fulfill health and safety regulations, and continuously examine the different location facilities for quality control purposes.
Key Roles & Responsibilities
Facilities Management/Location Maintenance and Repairs:
- Manage facilities and operations by using and continuously improving tools, processes, systems, and technology (e.g., Hubspot, project management platforms), including:
- Implementing and optimizing facilities, project, and task management systems for the department.
- Creating, updating, and implementing the Ikigai operations processes manuals.
- Overseeing record keeping for the facilities department (contracts, service level agreements, directories, schedules, requisitions, etc.).
- Oversee the smooth running of all facilities-related operations, including: Handling maintenance with a proactive, preventative approach.
- Developing and executing a preventative maintenance schedule for building, equipment, and soft services.
- Maximizing the uptime and availability of key facilities assets such as the Wi-Fi network, printers/copiers, meeting rooms, and other shared resources, and keeping location teams aware of facilities issues that may impact members.
- Managing support services such as housekeeping, groundskeeping, security, parking, and technology, ensuring all facilities meet government regulations and environmental, health, and safety standards.
Location Fit Out/Renovation Management:
- Oversee project management of location fit-outs, renovations, facility upgrades/refurbishments, and new site developments/expansions.
- Create detailed budgets for projects and internal initiatives based on sound assumptions (historical information, researched costings, etc.), reviewing, value engineering, tracking, and reporting on expenditure.
- Coordinate project teams, attend and coordinate site meetings and project coordination meetings, and follow up on project deliverables.
- Oversee project timelines and follow up to ensure completion on schedule.
- Oversee procurement of materials and services required for projects.
Procurement and Service Provider Management:
- Oversee procurement of facilities and project-related products and services for Ikigai.
- Manage procurement processes and conduct reviews and modifications to the processes where required.
- Ensure Ikigai is receiving value for money from suppliers and continually review this.
- Approve purchase requisitions for operations and location-related inventory and stock.
- Oversee registry of purchased assets.
- Manage and maintain relationships with suppliers and service providers.
- Build and maintain relationships and negotiate with local vendors, suppliers, and subcontractors to maintain/improve and implement high-quality, relevant, and desirable amenities and facilities for members.
- Conduct due diligence, prequalification, negotiation, and approval of suppliers and service providers, and establish and maintain contracts with approved suppliers.
- Oversee management of service providers and subcontractors.
- Lead regular service provider and subcontractor meetings to ensure sound and high-quality work delivery.
Team Management:
- Oversee recruitment, onboarding, management, coaching, and performance management of the facilities team.
- Foster effective collaboration between the facilities and location teams by developing, communicating, and enforcing a clear escalation matrix for issue resolution.
- Ensure clarity of set goals, KPIs, and standards for the team to ensure operational excellence across all locations.
- Build capacity within the team through coaching, skills development, professional development opportunities, and continuous feedback.
- Build a positive team culture in the facilities department in line with Ikigai's culture code through weekly department meetings and wellness meetings with direct reports.
Finance & Strategy:
- Lead Facilities department strategy development in the annual company strategy process, oversee department strategic projects, and periodically report on progress.
- Manage department financials, including: Creating detailed budgets based on sound assumptions (historical information, researched costings, etc.).
- Tracking and reporting on expenditure during the monthly business review meetings.
- Reviewing facilities-related costs and ensuring cost-effectiveness and efficiency, minimizing costs as much as possible while maintaining Ikigai standards.
- Providing cost projections and financial justifications for upcoming projects, maintenance cycles, and facility upgrades.
- Ensuring adequate insurance coverage and minimizing claims related to construction and facilities.
Sustainability:
- Lead energy-efficiency programs (lighting, HVAC, renewable integration), monitor and reduce consumption, and track/report carbon footprint and emissions.
- Implement water conservation (low-flow fixtures, rain harvesting) and manage waste segregation, recycling, composting, and sustainable procurement.
- Ensure all construction/renovation uses eco-friendly materials and methods; extend asset lifecycle through proactive, preventive maintenance.
- Develop and update internal sustainability policies and procedures; track regulatory changes.
- Engage staff and vendors in sustainability practices, set and track KPIs (energy, waste, carbon), report progress to leadership/stakeholders, and drive innovation through smart technologies and circular economy initiatives.
ROLE QUALIFICATIONS
Experience and Requirements:
- 5+ years' experience in facilities/project/operations management or relevant position.
- Well-versed in building, construction, and facilities management best practices, including the ability to interpret floor plans.
- Comfortable with HVAC, electrical, plumbing, and other building systems (working knowledge is a plus).
- Demonstrated project management skills and ability to plan and manage resources; P&L experience is a plus.
- Professional certifications in Health & Safety, Project Management, or Facilities Management are an added advantage.
- Experience in procurement processes and management.
- Proficiency with data analysis, forecasting, and budgeting.
- Experience in customer relationship management and dedication to providing great service.
- Experience managing and leading a team, including coaching and capacity building.
We are looking for:
- Passion for and understanding of Ikigai's mission and values, and passion for entrepreneurial communities.
- Must have strong verbal and written communication skills.
- Exceptional organizational and problem-solving skills.
- Highly detail-oriented and solution-driven.
- Strong interpersonal relationship and leadership skills.
- Entrepreneurial mindset; you are a quick learner and self-starter who works well in a fast-paced, start-up/ growth stage environment.
- You are adaptable and innovative; you own your mistakes and move on.
- Strong proficiency with Microsoft Office applications (Excel, PowerPoint, Word) and project management software.
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, empathy, and professionalism.
Human Resources Business Partner - Talent Management
Posted 19 days ago
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Responsibilities include:
- Partnering with business leaders to understand their strategic objectives and translate them into HR initiatives.
- Developing and implementing talent acquisition strategies to attract and retain top talent.
- Overseeing the performance management cycle, including goal setting, feedback, and performance reviews.
- Designing and executing employee development programs to enhance skills and career growth.
- Driving employee engagement initiatives and fostering a positive organizational culture.
- Providing guidance and support to managers and employees on HR policies, procedures, and best practices.
- Managing employee relations issues, conducting investigations, and recommending resolutions.
- Collaborating with the HR team to ensure effective implementation of HR programs and policies.
- Analyzing HR data and metrics to provide insights and recommendations to business leaders.
- Staying current with employment laws and regulations to ensure compliance.
The ideal candidate will hold a Bachelor's degree in Human Resources, Business Administration, or a related field, coupled with a relevant HR certification (e.g., CHRP). A minimum of 5 years of progressive HR experience, with a significant focus on talent management and business partnering, is required. Exceptional interpersonal, communication, and negotiation skills are essential. This remote role demands a proactive, solutions-oriented approach and the ability to work independently while maintaining strong collaborative relationships. Be a driving force for talent development and employee success in **Mombasa, Mombasa, KE**.
Quality Assurance Manager
Posted 16 days ago
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Senior Quality Assurance Manager
Posted 8 days ago
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Responsibilities:
- Develop and implement comprehensive quality assurance strategies and procedures for manufacturing operations.
- Establish and monitor key quality metrics and performance indicators (KPIs).
- Conduct regular internal audits and inspections to ensure compliance with quality standards and regulations.
- Investigate non-conformance issues, identify root causes, and implement corrective and preventive actions (CAPAs).
- Collaborate with Production and Engineering teams to resolve quality-related problems and improve processes.
- Manage and mentor the QA team, providing training and guidance.
- Oversee the calibration and maintenance of testing equipment and instrumentation.
- Ensure all quality documentation is accurate, up-to-date, and compliant with relevant standards (e.g., ISO 9001).
- Lead the implementation of new quality management systems and technologies.
- Prepare and present quality reports to senior management.
- Facilitate customer audits and regulatory inspections.
- Promote a strong quality-focused culture throughout the organization.
- Stay abreast of industry best practices and changes in regulatory requirements.
- Bachelor's degree in Engineering, Manufacturing Technology, or a related field; Master's degree preferred.
- Minimum of 7 years of experience in Quality Assurance or Quality Control within a manufacturing environment.
- Proven experience in developing and implementing Quality Management Systems (QMS), such as ISO 9001.
- Strong understanding of statistical process control (SPC), Six Sigma, or Lean Manufacturing principles.
- Experience with root cause analysis tools and methodologies (e.g., 5 Whys, Fishbone Diagrams).
- Excellent leadership, team management, and communication skills.
- Proficiency in quality assurance software and tools.
- Strong analytical and problem-solving abilities with meticulous attention to detail.
- Ability to work independently and manage multiple priorities effectively in a remote setting.
- Experience in supplier quality management is a plus.
- Knowledge of relevant industry-specific quality standards.
Pharmaceutical Quality Assurance Manager
Posted 18 days ago
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Principal Pharmaceutical Quality Assurance Manager
Posted 3 days ago
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Lead Pharmaceutical Quality Assurance Manager
Posted 18 days ago
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Responsibilities:
- Lead and manage the Quality Assurance department, ensuring compliance with all relevant pharmaceutical regulations and standards.
- Develop, implement, and maintain the company's Quality Management System (QMS).
- Oversee all aspects of batch record review, product release, and stability testing programs.
- Conduct internal audits and host regulatory inspections, ensuring all findings are addressed promptly.
- Investigate deviations, customer complaints, and product quality issues, implementing effective CAPAs.
- Manage the change control process and ensure that all changes are assessed for their impact on product quality.
- Provide training and mentorship to QA staff.
- Collaborate with R&D, manufacturing, and regulatory affairs to ensure product quality throughout its lifecycle.
- Stay updated on evolving regulatory requirements and industry best practices.
- Master's or Ph.D. in Pharmacy, Chemistry, Biology, or a related scientific field.
- Minimum of 10 years of progressive experience in pharmaceutical Quality Assurance.
- Extensive knowledge of cGMP, GDP, and ICH guidelines.
- Proven experience in managing regulatory inspections and audits (e.g., FDA, EMA).
- Strong leadership, team management, and interpersonal skills.
- Excellent analytical, problem-solving, and decision-making abilities.
- Proficiency in quality risk management principles.
- Exceptional written and verbal communication skills.
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Capacity Sharing and Learning Advisor
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Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe
We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles . Our vision is clear: "Zero Hunger by 2030" - If you want to become part of our global community to end hunger around the world, we look forward to receiving your application as:
Capacity Sharing and Learning Advisor*
in Nairobi , Kenya or Harare, Zimbabwe
The position is to be filled as soon as possible, with an initial contract until Employment location will be Nairobi , Kenya or Harare, Zimbabwe.
The position is part of the program coordination team of a multi-country program on the Right to adequate Food in Africa. The program is implemented by Welthungerhilfe and eight civil society partner organizations in four countries: Ethiopia, Kenya, Malawi and Zimbabwe. It aims to enhance the governance of the right to adequate food for rural communities by increasing government transparency, strengthening public accountability, and ensuring that the voices of the most marginalized are heard in policy processes. Following an initial four-year phase of the program, a second phase began in October 2024 and runs until March 2028.
Given that the initiative aims to contribute to systemic changes through advocacy and social accountability action in complex environments, its key approach to monitoring and evaluation is Outcome Harvesting.
In your position, you will coordinate the capacity sharing and cross-country learning component of the program as well as program monitoring, evaluation and reporting and support overall program management. The capacity sharing and learning component is implemented with the support of an external service provider who develops and delivers on- and offline trainings and provides advisory services to country teams and coordination.
Your Responsibilities
- Foster a strong learning culture across the program by supporting country teams, promoting adaptive management, and creating spaces for collaborative learning.
- Capture and share good practices, lessons learned, and success stories for internal and external audiences.
- Coordinate the capacity sharing process including the set-up of an online learning platform, working with an external service provider.
- Strengthen country teams in applying the Outcome Harvesting approach and provide ongoing MEAL guidance.
- Refine and align the MEAL system with WHH standards and donor requirements.
- Co-organize the program's annual review and plan workshops on the program level, and support the review and planning of workshops on the country level
- Ensure quality donor reporting and coordinate external evaluations, including the program endline.
- Support program management with budget monitoring, revisions, contract amendments, and procurement processes.
Your profile
- Advanced degree in social sciences, evaluation, or a related field.
- 5–7 years of professional experience in the Global South, including project management and program implementation in development cooperation.
- Proven experience in designing and leading capacity development and learning processes across diverse cultural contexts.
- Hands-on experience in Monitoring, Evaluation, and Learning (MEAL), with knowledge of Outcome Harvesting considered an asset.
- Experience supporting social and policy change processes and implementing advocacy interventions.
- Familiarity with the right to adequate food and social accountability is an advantage.
- Strong agility, proactivity, and adaptability, comfortable with uncertainty and emerging challenges.
- Excellent communication and relationship-building skills, with proven ability to work effectively in multicultural teams.
- Ability to manage own priorities and deliver results in dynamic contexts.
- Recognizes the growing value of data in the field and ready to build awareness and skills to apply data-informed approaches.
- Willingness and ability to work in tropical climates.
- Fluent in English (written and oral), with capacity to produce content for specialist and non-specialist audiences.
What We Offer
- Fair Compensation: A fair and equal remuneration based on a transparent salary scale.
- Commitment to Well-Being: We attach great importance to our duty of care with a focus on safety, security & health.
- Modern & Agile Work Environment: Be part of a forward thinking organization that fully embraces digitalization and innovation across all areas.
- Personal & Professional Growth: Access diverse learning and development opportunities to advance your career.
- Team: Join our dedicated and diverse teams, where passion, expertise, and joy come together to create a better world.
In addition, Welthungerhilfe offers numerous other benefits, which you can find under
Our benefits
.
Please send your application via our online recruiting system by October 19, 2025.
Your contact person is Peter Doerr.Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.
* Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.
Our Benefits
Find Out What Benefits Welthungerhilfe Offers For Employees.
Our Projects
We fight against hunger and poverty by implementing projects in numerous countries.
Our Strategy
"Zero Hunger by 2030"
Our strategy guides us in our work.
Transparency and Quality
Welthungerhilfe, its employees, as well as its partners commit to transparency and quality.
Senior Pharmaceutical Quality Assurance Manager
Posted 18 days ago
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Remote Pharmaceutical Quality Assurance Manager
Posted 9 days ago
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