473 Hr Coordinator jobs in Kenya

• Manage and organize legal case files, ensuring all documentation is up-to-date and easily accessible.
• Prepare, format, and proofread legal documents, pleadings, and correspondence.
• Schedule and coordinate client meetings, court appearances, and internal consultations.
• Conduct legal research and gather information as directed by attorneys.
• Maintain attorney calendars and manage deadlines for various legal filings.
• Handle incoming and outgoing mail, faxes, and emails, directing them to the appropriate parties.
• Assist with billing and timekeeping, ensuring accuracy in record-keeping.
• Communicate professionally with clients, court personnel, and other legal professionals.
• Maintain a high level of confidentiality regarding client information and case details.
• Support attorneys and paralegals with administrative tasks as needed.

• Bachelor's degree in Law, Business Administration, or a related field, or a relevant legal administration diploma.
• Minimum of 3 years of experience as a Legal Administrator, Legal Secretary, or Paralegal Assistant.
• Solid understanding of legal terminology, procedures, and documentation.
• Proficiency in legal software (e.g., Clio, PracticePanther) and Microsoft Office Suite.
• Excellent organizational skills, attention to detail, and ability to prioritize tasks.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently and manage time effectively in a remote setting.
• High level of integrity and ability to handle sensitive information discreetly.
• Familiarity with the legal environment in **Naivasha, Nakuru, KE** is a plus.

• Manage complex and dynamic calendars for multiple legal professionals, scheduling meetings, appointments, and court appearances.
• Coordinate and prepare for client meetings, internal discussions, and other engagements, including booking virtual conference rooms and preparing agendas.
• Draft, proofread, and edit a variety of legal documents, including pleadings, motions, contracts, correspondence, and legal briefs.
• Conduct preliminary legal research using online legal databases and provide summaries of findings.
• Organize and maintain physical and electronic filing systems for case files, client information, and legal documents.
• Assist with document discovery processes, including Bates numbering, organizing, and reviewing documents.
• Handle incoming and outgoing mail, faxes, and emails, prioritizing and responding as appropriate.
• Manage communication with clients, opposing counsel, court staff, and other external parties.
• Process expense reports and manage billing documentation.
• Assist with travel arrangements and logistics for legal professionals.
• Maintain strict confidentiality regarding all client and firm matters.
• Provide general administrative support, including data entry, transcription, and photocopying as needed.
• Stay updated on relevant legal procedures and best practices in legal administration.

• Associate's degree or Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration, or a related field.
• Minimum of 5 years of experience as a Legal Assistant, Paralegal, or Executive Assistant in a legal setting.
• Proficiency in legal terminology, court procedures, and legal document preparation.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Experience with legal research platforms (e.g., LexisNexis, Westlaw).
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills, with excellent attention to detail and proofreading abilities.
• Ability to work independently and proactively manage tasks in a remote environment.
• High level of discretion and ability to handle sensitive and confidential information.
• A professional and resourceful approach to problem-solving.

• Assist legal counsel with case preparation, including organizing and maintaining legal documents and exhibits.
• Conduct legal research on statutes, regulations, and case law using legal databases.
• Draft legal documents such as pleadings, motions, affidavits, and correspondence under attorney supervision.
• Schedule and coordinate client appointments, court dates, and other legal proceedings.
• Manage and organize electronic and physical filing systems, ensuring accuracy and accessibility.
• Communicate with clients, court personnel, and other legal professionals on behalf of the legal team.
• Proofread and edit legal documents for accuracy, grammar, and consistency.
• Prepare legal briefs, reports, and presentations.
• Handle discovery processes, including document review and organization.
• Maintain attorney calendars and manage deadlines effectively.
• Provide general administrative support, including managing emails and phone calls.
• Ensure compliance with all ethical and professional standards of conduct.
• Utilize legal practice management software and other tools efficiently.

• Provide comprehensive administrative support to senior legal professionals.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Prepare, edit, and proofread legal documents, correspondence, and presentations.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Handle confidential information with the utmost discretion and integrity.
• Organize and maintain digital and physical filing systems.
• Act as a liaison between attorneys, clients, and other parties.
• Conduct legal research and prepare summaries as needed.
• Manage incoming and outgoing communications efficiently.
• Ensure adherence to firm policies and procedures in all administrative tasks.

• Associate's Degree or Bachelor's degree in Legal Studies, Business Administration, or a related field.
• Minimum of 5 years of experience as a legal assistant or executive assistant in a legal environment.
• Proficiency in legal terminology and procedures.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and proactively in a remote setting.
• Experience supporting multiple attorneys simultaneously is a plus.

• Assist attorneys in preparing, reviewing, and filing legal documents, including contracts, pleadings, motions, and corporate filings.
• Conduct legal research using online databases and other resources to support case preparation.
• Organize and manage case files, ensuring all documents are accurately maintained and readily accessible.
• Schedule and coordinate client meetings, depositions, and court appearances, managing calendars and logistics.
• Communicate professionally with clients, opposing counsel, court personnel, and other relevant parties.
• Assist with discovery processes, including document review, summarization, and production.
• Prepare and manage correspondence, memos, and other legal documents.
• Maintain confidentiality of all client and firm information.
• Assist with billing and time entry, ensuring accuracy and adherence to firm policies.
• Support attorneys in preparing for trials, hearings, and closings.
• Manage document management systems and ensure compliance with record-keeping requirements.
• Provide general administrative support to the legal team as needed.

• Associate's degree in Paralegal Studies, Legal Assistant, or a related field, or equivalent work experience. A Bachelor's degree is a plus.
• Minimum of 3-5 years of experience as a Legal Assistant or Paralegal, preferably in a corporate law setting.
• Proficiency in legal research databases (e.g., Westlaw, LexisNexis) and general legal software.
• Strong understanding of legal terminology, procedures, and documentation.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively in a remote setting.
• Exceptional written and verbal communication skills.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, take initiative, and meet deadlines consistently.
• Discretion and ability to handle confidential information.
• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).

• Develop, implement, and manage comprehensive quality assurance programs and policies.
• Establish quality control standards and metrics for cleaning products and sanitation services.
• Conduct regular internal audits and inspections to ensure compliance with quality standards and regulations.
• Analyze quality data, identify trends, and implement corrective and preventive actions (CAPA).
• Oversee product testing and validation processes to ensure efficacy and safety.
• Collaborate with R&D to ensure product quality is integrated from the design phase.
• Develop and deliver training programs for quality assurance staff and operational teams.
• Manage customer feedback and complaints related to quality, driving resolution and continuous improvement.
• Stay current with industry regulations, certifications, and best practices in cleaning and sanitation.
• Ensure all processes comply with relevant health, safety, and environmental standards.
• Prepare quality reports and present findings to senior management.
• Champion a company-wide culture of quality and continuous improvement.

• Bachelor's degree in Chemistry, Biology, Engineering, or a related scientific field.
• Minimum of 7 years of experience in Quality Assurance or Quality Control, preferably within the cleaning, sanitation, or chemical manufacturing industry.
• Proven experience in developing and implementing Quality Management Systems (QMS) such as ISO 9001.
• Strong understanding of regulatory requirements relevant to cleaning and sanitation products.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong leadership and team management capabilities, with the ability to lead remotely.
• Proficiency in data analysis and statistical process control (SPC).
• Excellent communication, interpersonal, and reporting skills.
• Detail-oriented with a commitment to accuracy and excellence.
• Experience with audit procedures and CAPA management.

• Develop and implement comprehensive quality assurance programs for sanitation.
• Establish and enforce stringent cleaning, disinfection, and hygiene protocols.
• Create and maintain detailed quality control manuals and Standard Operating Procedures (SOPs).
• Conduct remote audits and inspections to ensure compliance with standards and regulations.
• Analyze sanitation performance data and identify areas for improvement.
• Provide training and guidance to operational teams on best practices.
• Stay current with public health guidelines and industry sanitation standards.
• Investigate and resolve sanitation-related issues and deviations.
• Prepare regular reports on QA performance and compliance metrics.

• Bachelor's degree in Environmental Health, Public Health, Microbiology, or a related scientific field.
• Minimum of 7 years of experience in Quality Assurance, with a strong focus on sanitation and hygiene management, preferably in large-scale operations.
• In-depth knowledge of sanitation science, cleaning agents, and disinfection techniques.
• Familiarity with relevant public health regulations and industry-specific standards.
• Proven ability to develop and implement QA programs and auditing systems.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills for remote collaboration and reporting.
• Demonstrated ability to manage multiple projects and drive compliance independently in a remote setting.
• Relevant certifications in sanitation or quality management are highly desirable.

Job Title- Legal Counsel

Reporting to - Legal Manager

Department - Legal

Job Purpose
Legal Counsel is responsible for management of civil and criminal court cases, maintenance of the litigation database and assisting in case investigation and assessment on behalf of the company. The position ensures that the company's dispute resolution mechanisms are effective and that court cases are properly managed in compliance with the country's legal and regulatory framework. The position shall also be an advisory one with the officer providing expert opinion and execution on all matters pertaining litigation and risk management.

Key Responsibilities:

• Assist in managing all litigation matters within the company and its subsidiaries, including handling matters in person as required
• Receive and process summons and pleadings filed against the company
• Ensure accurate documentation of cases, including maintaining the litigation tracker and keeping records of all upcoming court dates and case progress for each case
• Give sound legal opinions on litigation matters within the company and its subsidiaries with key focus on cost management
• Draft for review and approval all demand letters, legal instruments and court defense responses
• Participate in negotiation of out of court settlements and draft settlement agreements for execution
• Conduct legal research, monitor legislation changes and advise management on the same
• Visit different courts throughout the country to follow up on litigation matters and support field teams in prosecution of cases as may be required
• Initiate process of case withdrawal from court where matter has been settled and debt cleared
• Together with the Legal manager, map out the company's litigation portfolio
• Oversee legal compliance in all facilities leased by the company
• Maintain regular communication with external panel of lawyers, insurance service providers and other stakeholders
• Any other duties as assigned from time to time

Requirements:

Education and Experience

• Bachelor of Laws (LLB) from a recognized institution
• Minimum 3 years of relevant work experience

Technical Skills

• Litigation & Contract Management
• Legal policies and procedures
• Relationship building
• Teamwork and collaboration
• People skills
• Records management

Behavioral Skills

• Creativity in developing dispute resolution solutions towards out of court settlements
• Develop and improve on processes
• Promote good working relationships with all stakeholders in the litigation process
• Self motivated

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