547 Executive Administrative Assistant jobs in Nairobi
Office Manager & Executive Support
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly efficient and proactive Office Manager & Executive Support professional to join their fully remote team. This role is pivotal in ensuring the smooth day-to-day functioning of administrative operations and providing dedicated support to executive leadership. You will be responsible for managing office supplies, coordinating schedules, organizing meetings, and overseeing general office administration. A key part of your role will involve providing direct support to executives, including managing calendars, booking travel arrangements, preparing correspondence, and handling sensitive information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively in a fast-paced, virtual environment. Proficiency in standard office software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. This is a remote-first position, requiring excellent communication skills, proactivity, and the ability to work independently and as part of a distributed team. You must be a problem-solver with a can-do attitude, capable of anticipating needs and addressing them efficiently. Confidentiality and professionalism are paramount in this role. You will be the go-to person for administrative support, ensuring that executives and the office run seamlessly. Experience in office administration and executive support, preferably in a remote setting, is highly desirable. This is a fantastic opportunity to contribute to the efficiency and success of a forward-thinking organization while enjoying the flexibility of working from home. The successful candidate will be adept at managing various administrative tasks, from scheduling complex meetings across time zones to maintaining organized digital filing systems. This position, while administratively linked to **Mombasa, Mombasa, KE**, is a fully remote role, demanding a self-disciplined individual with a dedicated workspace.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing international organization, is seeking a highly organized and proactive Senior Administrative Executive Assistant to join their fully remote team. This pivotal role offers the unique opportunity to provide comprehensive support to senior leadership from the comfort of your home office. You will be instrumental in ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating global meetings, and acting as a key point of contact for internal and external stakeholders. Your responsibilities will include anticipating the needs of executives, proactively solving administrative problems, and maintaining the highest level of confidentiality. You will be expected to manage travel arrangements, prepare reports and presentations, and assist with special projects as assigned. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in standard office software suites, advanced calendar management, and virtual collaboration tools is essential. This is a remote-first position, emphasizing asynchronous communication and robust digital workflows to ensure seamless collaboration across different time zones. Successful candidates will demonstrate a strong sense of initiative, resourcefulness, and a commitment to excellence in all administrative tasks. The location of this remote role is **Mombasa, Mombasa, KE**, though the successful candidate will work entirely from their remote location. Join a forward-thinking company that values its employees and offers ample opportunities for professional development and growth within a supportive virtual work environment. We are looking for individuals who are self-motivated, possess excellent time management skills, and thrive in an autonomous setting. Your dedication to providing top-tier administrative support will directly contribute to the success of our executive team.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes.
- Serve as a primary point of contact for internal and external communications, screening calls and managing correspondence.
- Organize and execute domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Conduct research and prepare reports, analyses, and summaries on various topics as requested.
- Assist with budget tracking, expense reporting, and invoice processing.
- Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive information.
- Proactively identify and resolve administrative issues before they impact productivity.
- Support special projects and initiatives as assigned by senior leadership.
- Foster positive working relationships with stakeholders across all levels of the organization.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong problem-solving abilities and a proactive approach to tasks.
- Discretion and the ability to handle confidential information with utmost professionalism.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is entirely remote, requiring excellent self-management skills and the ability to thrive in a virtual environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication skills, a meticulous attention to detail, and a strong ability to anticipate needs and solve problems independently. You will act as a primary point of contact, managing correspondence and ensuring seamless operations for the executives you support.
Responsibilities:
Qualifications:
This is an exciting opportunity for an accomplished administrative professional to contribute to a leading organization while enjoying the flexibility of a remote work arrangement.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
- Arrange detailed travel itineraries, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, responding where appropriate.
- Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and compile data for various projects and initiatives.
- Manage expense reporting and assist with budget tracking.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of professionalism, discretion, and integrity.
- Proactive and resourceful problem-solving abilities.
- Experience in supporting C-suite executives is highly desirable.
This is an exciting opportunity for an accomplished administrative professional to contribute to a leading organization while enjoying the flexibility of a remote work arrangement.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant (Remote)
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote setting. This role is critical for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize effectively. You will be responsible for managing calendars, scheduling meetings and appointments, making travel arrangements, preparing correspondence and reports, and organizing digital files. Strong proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) is essential, including advanced skills in email management, word processing, spreadsheets, and presentation software. Excellent written and verbal communication skills are required to interact professionally with internal and external stakeholders at all levels. This is a remote-first position, demanding strong self-discipline, initiative, and the ability to manage tasks independently while maintaining clear and consistent communication with the executives and team members. Experience in managing complex calendars, coordinating virtual meetings, and utilizing digital collaboration tools (e.g., Slack, Zoom, Asana) is paramount. We are looking for a discreet and reliable professional who can handle sensitive information with utmost confidentiality. The ability to multitask, problem-solve, and adapt to changing priorities in a dynamic environment will be highly valued. Your proactive approach to identifying and resolving potential issues before they arise will be a key asset. If you are a dedicated administrative professional seeking a challenging and rewarding remote role supporting top executives, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate and prepare for virtual meetings, including sending invitations, managing attendees, and taking minutes.
- Handle all aspects of travel arrangements, including booking flights, accommodations, and transportation.
- Draft, review, and edit correspondence, memos, reports, and presentations.
- Organize and maintain digital filing systems, ensuring easy access to important documents.
- Screen and direct incoming calls, emails, and inquiries, acting as a primary point of contact.
- Conduct research and compile information for various projects and initiatives.
- Assist with expense report preparation and submission.
- Manage office supplies and ensure efficient operation of remote office equipment.
- Proactively identify and resolve administrative issues and bottlenecks.
- Maintain strict confidentiality of all sensitive information.
- Support multiple executives simultaneously, prioritizing tasks effectively.
- Continuously seek opportunities to improve administrative processes and workflows.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role, supporting C-level executives.
- Proven experience working in a remote or hybrid work environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools (Slack, Asana).
- Ability to handle confidential information with discretion.
- Proactive, self-motivated, and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Administrative Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical role within a fast-paced organization, requiring exceptional attention to detail, discretion, and the ability to anticipate needs. As a fully remote position, you will manage complex calendars, coordinate virtual meetings, prepare essential documentation, and act as a key liaison between executives and other stakeholders. The ideal candidate thrives in a virtual environment, demonstrating excellent communication and time management skills.
Key Responsibilities:
The successful candidate will have a proven track record as an executive assistant or in a similar high-level administrative support role, preferably within a remote setting. Excellent proficiency in productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Strong written and verbal communication skills, exceptional organizational abilities, and a meticulous eye for detail are paramount. The ability to multitask effectively, prioritize workload, and work independently with minimal supervision is crucial. This role is based in the vibrant coastal city of Mombasa, Mombasa, KE , but is conducted entirely remotely, offering flexibility and work-life balance. Join our dedicated remote team and play an integral part in supporting our executive leadership.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails, phone calls, and messages.
- Prepare, proofread, and edit correspondence, reports, and other documents.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them appropriately.
- Conduct research and compile data for various projects and executive requests.
- Oversee the smooth flow of information between executives and other departments or external parties.
- Manage expense reporting and other administrative financial tasks.
- Proactively identify opportunities to improve administrative processes and workflows.
- Provide seamless remote support, ensuring executives can focus on strategic priorities.
- Maintain organized digital filing systems and ensure easy retrieval of information.
The successful candidate will have a proven track record as an executive assistant or in a similar high-level administrative support role, preferably within a remote setting. Excellent proficiency in productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. Strong written and verbal communication skills, exceptional organizational abilities, and a meticulous eye for detail are paramount. The ability to multitask effectively, prioritize workload, and work independently with minimal supervision is crucial. This role is based in the vibrant coastal city of Mombasa, Mombasa, KE , but is conducted entirely remotely, offering flexibility and work-life balance. Join our dedicated remote team and play an integral part in supporting our executive leadership.
This advertiser has chosen not to accept applicants from your region.
5
Remote Senior Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant to provide comprehensive remote support to their executive leadership team. This is a fully remote position, requiring exceptional discretion, professionalism, and the ability to manage complex schedules and administrative tasks from a distance. You will be the primary point of contact for internal and external stakeholders, managing communications, coordinating meetings, and ensuring the smooth operation of executive workflows. Your responsibilities will include managing complex calendars, scheduling appointments, coordinating travel arrangements, and preparing executive correspondence and reports. You will also be responsible for organizing and managing virtual meetings, preparing agendas, taking minutes, and following up on action items. The ideal candidate will possess a keen eye for detail, excellent time management and organizational skills, and the ability to anticipate needs and proactively solve problems. You should be proficient in a wide range of office productivity software and virtual collaboration tools. As a senior assistant, you will handle sensitive information with the utmost confidentiality and demonstrate a high level of professionalism in all interactions. Your ability to communicate effectively, both written and verbal, is crucial for success in this remote role. You will play a vital role in supporting the efficiency and effectiveness of the executive team, contributing to the overall success of the organization. The job location for this role is theoretically in Mombasa, Mombasa, KE , but it is a fully remote position.
Key Responsibilities:
Key Responsibilities:
- Provide high-level administrative support to senior executives remotely.
- Manage complex and dynamic executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit executive correspondence, reports, presentations, and other documents.
- Organize and manage virtual meetings, prepare agendas, and record minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle sensitive and confidential information with the utmost discretion.
- Conduct research and compile data for executive reports and projects.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative challenges.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5-7 years of experience as an Executive Administrative Assistant, supporting C-level executives.
- Proven experience in managing complex calendars and coordinating executive travel.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently, anticipate needs, and problem-solve proactively in a remote setting.
- Strong attention to detail.
- Experience in a fast-paced environment is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive administrative assistant Jobs in Nairobi !
6
Executive Administrative Assistant - Remote Operations
Posted 12 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate possesses exceptional multitasking abilities, impeccable attention to detail, and a professional demeanor suitable for a remote-first environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for high-level meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email correspondence, prioritizing and responding to inquiries on behalf of executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external stakeholders to facilitate communication and gather information.
- Manage travel logistics, including booking flights, accommodation, and transportation.
- Conduct research and prepare background information for meetings and projects.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Proactively identify and address potential issues before they arise.
- Manage expense reporting and process invoices.
- Maintain a professional and organized virtual workspace.
- Contribute to the development and implementation of administrative best practices for remote operations.
- Provide general administrative support as needed, demonstrating flexibility and a willingness to assist.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive and resourceful problem-solver.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A positive attitude and a commitment to providing high-quality support.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant to CEO
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Chief Executive Officer (CEO) based in **Malindi, Kilifi, KE**. This hybrid role requires a professional who can manage complex schedules, coordinate meetings, handle confidential information, and act as a gatekeeper. The ideal candidate will possess exceptional communication skills, a meticulous attention to detail, and the ability to anticipate needs.
Responsibilities:
Responsibilities:
- Manage the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Screen and prioritize incoming communications (emails, phone calls, mail), drafting correspondence as needed.
- Organize and maintain physical and digital filing systems, ensuring confidentiality and accessibility.
- Conduct research and prepare reports, presentations, and other documents as required.
- Coordinate logistics for internal and external events, conferences, and workshops.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Handle sensitive and confidential information with the utmost discretion.
- Manage travel arrangements, including booking flights, accommodations, and transportation.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Act as a point of contact for visitors and manage reception duties when necessary.
- Proactively identify and address potential issues or conflicts in scheduling or logistics.
- Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and a high level of professionalism in handling confidential information.
- Ability to work independently and as part of a team.
- Experience with travel booking and expense reporting.
- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Problem-solving aptitude and a proactive approach to work.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Assistant - Executive Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, requiring excellent time management and communication skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing documents, and handling confidential information with discretion. You will be a crucial support system for senior leadership, ensuring smooth daily operations and enabling them to focus on strategic initiatives. This role demands a high level of professionalism, initiative, and the ability to anticipate needs.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
- Prepare agendas, gather relevant documents, and take minutes for meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing as needed.
- Arrange travel logistics, including flights, accommodations, and transportation for executives.
- Prepare and edit presentations, reports, and other documents with a high degree of accuracy.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Process expense reports and manage basic administrative budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Maintain confidentiality and handle sensitive information with utmost discretion.
- Support the onboarding of new team members from an administrative perspective.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively with minimal supervision.
- Experience in a remote work setting is highly desirable.
- Attention to detail and a commitment to producing high-quality work.
- Adaptability and a willingness to learn new systems and processes.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
9