What Jobs are available for Executive Administrative Assistant in Kitengela?
Showing 568 Executive Administrative Assistant jobs in Kitengela
Executive Administrative Assistant (Remote)
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional communication, organizational, and multitasking skills. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling travel arrangements, and managing correspondence. The ideal candidate will possess a keen eye for detail, a strong sense of urgency, and the ability to anticipate needs and act independently. Proficiency in modern office software, virtual collaboration tools, and a high level of professionalism are essential. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth operations and efficient information flow. This role demands a proactive approach to problem-solving and a commitment to maintaining confidentiality. The ability to adapt to changing priorities and manage multiple tasks simultaneously in a remote setting is crucial for success. This position is entirely remote, offering flexibility and autonomy. Responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, taking minutes, and distributing follow-up action items for meetings.
- Drafting, reviewing, and editing correspondence, reports, and presentations.
- Conducting research and compiling information for executive review.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with utmost discretion.
- Acting as a primary point of contact for internal and external inquiries.
- Coordinating the logistics for virtual events and conferences.
- Proactively identifying and resolving administrative challenges to ensure efficiency.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and demonstrate initiative in a remote environment.
- Strong problem-solving skills and attention to detail.
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0
Remote Executive Administrative Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a vital role requiring exceptional discretion, attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. The ideal candidate will have extensive experience supporting C-level executives and a proven ability to anticipate needs and proactively address them. This is a fully remote position, so strong self-management, excellent communication skills, and proficiency with virtual collaboration tools are essential. You will be expected to maintain confidentiality, prioritize effectively, and handle sensitive information with the utmost professionalism. Responsibilities also include assisting with project management tasks, conducting research, and streamlining administrative processes. We are looking for someone who is tech-savvy, adaptable, and committed to providing a high level of support that enables executives to focus on strategic initiatives. If you are a meticulous organizer with a strong work ethic and a desire to contribute to the success of a dynamic organization from the comfort of your home office, this opportunity is for you.Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle sensitive and confidential information with discretion and professionalism.
- Conduct research on various topics as required by executives.
- Manage expense reporting and other administrative tasks to ensure timely processing.
- Anticipate executive needs and proactively address potential issues.
- Streamline administrative processes and implement efficient systems for task management.
- Provide general administrative support as needed.
- Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Proactive and resourceful approach to problem-solving.
- Experience with calendar management and travel coordination.
- Strong attention to detail.
- Ability to work independently and as part of a remote team.
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1
Senior Executive Administrative Assistant
Posted 2 days ago
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Job Description
Our client, a fast-paced and innovative technology firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively in a virtual environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a key liaison between executives and internal/external stakeholders. The ideal candidate will have a proven track record of supporting C-level executives, demonstrating excellent communication, problem-solving, and interpersonal skills. You must be proficient in a range of office software and virtual collaboration tools. This role demands a high level of professionalism, meticulous attention to detail, and the ability to anticipate needs and proactively address challenges. You will be entrusted with confidential information and will play a critical role in ensuring the smooth and efficient operation of the executive office, all from the convenience of your home. The ability to manage multiple projects simultaneously and adapt to changing priorities is crucial. Confidentiality and discretion are paramount.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as a primary point of contact for internal and external stakeholders.
- Organize and manage virtual meetings, including preparing agendas and distributing materials.
- Conduct research and gather information for executive projects and initiatives.
- Manage expense reports and budget tracking for the executive office.
- Maintain confidential files and records with utmost discretion.
- Proactively identify and resolve administrative issues and conflicts.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Attention to detail and accuracy.
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2
Executive Administrative Assistant (Global Operations)
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of global initiatives, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities. You will be the central point of contact for various administrative tasks, coordinating complex schedules, managing communications, and preparing essential documents. The ideal candidate thrives in a fast-paced, virtual environment and possesses a keen eye for detail, proactively anticipating needs and offering solutions.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements across different time zones.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and pre-reads.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails, calls, and correspondence.
- Prepare, proofread, and edit various documents, reports, and presentations.
- Organize and manage virtual team events, workshops, and offsites.
- Maintain and organize digital filing systems and databases.
- Conduct research and compile information as needed for special projects.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Provide general administrative support, including expense reporting and travel logistics.
- Anticipate the needs of the executives and proactively offer assistance.
- Ensure seamless communication flow within the remote team and with external partners.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle sensitive information.
- Ability to multitask, prioritize, and manage a heavy workload in a remote setting.
- Proactive approach to problem-solving and a strong attention to detail.
- Experience in coordinating international travel and managing complex itineraries is a plus.
- A bachelor's degree in Business Administration or a related field is preferred.
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3
Senior Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is fully remote, demanding exceptional organizational and communication skills to manage the executives' complex schedules and administrative needs effectively.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare and edit correspondence, communications, presentations, and other documents, often with a high degree of confidentiality.
- Coordinate and arrange logistics for virtual meetings, ensuring smooth operation and participation of all attendees.
- Conduct research, compile data, and prepare reports and summaries for executive review.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.
- Manage expense reporting and processing for assigned executives.
- Proactively anticipate the needs of executives and take initiative to resolve issues before they arise.
- Organize and maintain electronic and physical filing systems.
- Handle ad-hoc projects and assignments as directed by the executives.
- Maintain a high level of discretion and confidentiality in all matters.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced remote environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with minimal supervision and manage multiple priorities simultaneously.
- Experience with travel coordination and expense management systems.
- A bachelor's degree or equivalent relevant experience is preferred.
- A dedicated home office setup with reliable internet connectivity is required.
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4
Executive Administrative Assistant - Global Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a critical, fully remote role requiring a high degree of professionalism, discretion, and efficiency. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication skills, a meticulous attention to detail, and the ability to anticipate needs and proactively solve problems in a fast-paced global environment. This is an excellent opportunity for an experienced administrative professional to contribute to the smooth functioning of a dynamic organization.
Key Responsibilities:
Qualifications:
This crucial support role is entirely remote, allowing for flexibility while serving our executive team based from our virtual operations in Ongata Rongai, Kajiado, KE .
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries and directing them to the appropriate parties.
- Assist with expense report preparation and submission.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as needed for various projects and meetings.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Assist with event planning and coordination for virtual or in-person meetings as required.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to the senior leadership team.
Qualifications:
- Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Proactive problem-solving skills and ability to work independently.
- Meticulous attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with travel booking systems and expense management software is advantageous.
- A professional demeanor and positive attitude.
This crucial support role is entirely remote, allowing for flexibility while serving our executive team based from our virtual operations in Ongata Rongai, Kajiado, KE .
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