2,420 Executive Administrative Assistant Virtual Operations jobs in Kenya

• Manage and optimize complex executive calendars, scheduling appointments, meetings, and travel arrangements (if applicable).
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and facilitate virtual meetings, including setting up conference calls, distributing agendas, and taking minutes.
• Serve as a primary liaison between executives and internal/external parties, ensuring timely and professional communication.
• Manage and organize digital files and records with a high degree of accuracy and confidentiality.
• Conduct research and compile information for various projects and executive needs.
• Anticipate the needs of executives and proactively address potential issues.
• Streamline administrative processes and implement efficiency improvements.
• Handle confidential information with the utmost discretion and integrity.
• Provide general administrative support as required.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Meet) and office productivity suites (e.g., Microsoft Office, Google Workspace).
• Excellent written and verbal communication skills, with a strong command of grammar and a keen eye for detail.
• Ability to multitask, prioritize, and adapt to changing demands in a remote work environment.
• Discretion and a high level of professionalism in handling sensitive information.
• Proactive problem-solving abilities and a resourceful approach.
• Experience with calendar management and travel coordination (where applicable).
• Ability to work independently with minimal supervision.
• A dedicated, distraction-free home office setup with a stable internet connection.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
• Handle all aspects of travel arrangements, including flights, accommodation, visas, and itineraries, ensuring cost-effectiveness and efficiency.
• Screen and prioritize incoming communications, including emails, calls, and mail, responding or delegating as appropriate.
• Conduct research, compile data, and prepare reports and documents as requested by executives.
• Manage expense reporting and reconciliation for executives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining a high level of professionalism.
• Assist with the planning and execution of virtual and in-person events.
• Develop and implement efficient administrative processes and systems to support the executive team.
• Maintain confidentiality of all sensitive information.
• Utilize various remote collaboration and productivity tools effectively (e.g., video conferencing, project management software).
• Anticipate needs and proactively address potential issues before they arise.
• Provide support to other members of the administrative team as needed.

• Manage and optimize complex executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Coordinate and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Conduct research and compile information for various projects and initiatives.
• Screen and prioritize incoming communications, including emails and phone calls, responding independently when appropriate.
• Handle confidential information with the utmost discretion and professionalism.
• Liaise with internal and external stakeholders on behalf of the executives.
• Manage expense reporting and other administrative tasks.
• Assist with event planning and coordination for virtual or hybrid events.
• Proactively identify and address potential issues before they arise.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and sound judgment.
• Ability to multitask, prioritize, and manage a demanding workload in a remote setting.
• Strong problem-solving skills and a proactive, can-do attitude.
• Detail-oriented with a commitment to accuracy.
• Experience with calendar management and travel coordination is essential.

• Manage and optimize complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing communications, including emails, phone calls, and messages, ensuring timely and professional responses.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate and manage virtual meetings, including setting up video conferencing, preparing agendas, and taking minutes.
• Organize and execute virtual company events, team offsites, and client presentations.
• Manage travel logistics, including booking flights, accommodations, and ground transportation, ensuring cost-effectiveness.
• Maintain organized digital filing systems and databases for easy retrieval of information.
• Conduct research on various topics as needed, synthesizing information and presenting findings.
• Assist with project management tasks, tracking progress, and ensuring deadlines are met.
• Manage expense reporting and invoicing processes.
• Proactively identify opportunities to improve operational efficiency and streamline administrative workflows.
• Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams, Slack).
• Strong written and verbal communication skills.
• Proficiency in office productivity software (e.g., Google Workspace, Microsoft Office Suite).
• High level of discretion, confidentiality, and integrity.
• Proactive problem-solving attitude and a strong sense of initiative.
• Ability to work independently and thrive in a remote, fast-paced environment.
• Experience in project coordination or management is a plus.
• A keen eye for detail and a commitment to accuracy.

• Manage and optimize complex calendars for executives, scheduling meetings, appointments, and events with precision.
• Coordinate and facilitate internal and external meetings, including virtual sessions, ensuring all logistical aspects are handled seamlessly.
• Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation, often with tight deadlines.
• Prepare agendas, take minutes, and distribute follow-up actions for meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Conduct research and prepare summaries on various topics as requested by the executive team.
• Manage incoming communications, including emails and phone calls, prioritizing and directing them appropriately.
• Assist with the preparation and management of budgets and expenses.
• Support HR functions, such as onboarding new remote employees and maintaining employee records.
• Implement and improve administrative processes and systems to enhance efficiency.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar) and video conferencing platforms (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills in English.
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• High level of discretion and ability to handle confidential information.
• Proactive approach to problem-solving and a keen eye for detail.
• Ability to work independently and manage workload effectively in a remote setting.
• Experience with project management tools is a plus.

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
• Prepare agendas, take minutes, and distribute meeting notes.
• Handle correspondence, emails, and phone calls, prioritizing and responding appropriately.
• Conduct research and prepare reports, presentations, and documents.
• Coordinate and manage projects, ensuring deadlines are met.
• Oversee office supply inventory and manage vendor relationships remotely.
• Assist with the onboarding process for new remote employees.
• Develop and implement efficient administrative and operational procedures.
• Manage expense reporting and invoicing processes.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and resolve operational issues.
• Maintain confidential information with the utmost discretion.
• Assist with event planning and coordination for virtual and occasional in-person gatherings.
• Ensure smooth communication and information flow across remote teams.
• Continuously seek opportunities to improve efficiency and productivity within the remote work environment.

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in an Operations Management role, preferably in a remote setting.
• Exceptional organizational and time management skills.
• Proficiency in using virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams) and office suites (e.g., Microsoft Office, Google Workspace).
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Proactive problem-solving skills and attention to detail.
• Experience managing projects and coordinating tasks across teams.
• Familiarity with HR or administrative software is a plus.
• Self-starter with the ability to work independently and as part of a remote team.
• Must be based in or willing to relocate to **Nairobi, Nairobi, KE**.

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate and schedule virtual and in-person meetings.
• Handle all forms of executive communication, including email and phone calls.
• Streamline and optimize operational processes for remote teams.
• Develop and maintain efficient digital filing and documentation systems.
• Prepare reports, presentations, and other important documents.
• Act as a liaison between executives and other internal/external stakeholders.
• Assist with project management tasks and track progress.
• Manage budgets and oversee vendor relationships where applicable.
• Conduct research and gather information as needed.
• Implement new tools and technologies to improve operational efficiency.
• Maintain a high level of confidentiality and discretion.
• Proactively identify and resolve operational challenges.
• Provide administrative support to teams as required.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Demonstrated experience in virtual operations management or remote team support.
• Exceptional organizational and time management skills.
• Proficiency in G Suite, Microsoft Office Suite, and virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Ability to handle sensitive information with discretion.
• Experience with project coordination and reporting.
• Familiarity with basic budgeting and vendor management.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Must be detail-oriented and able to work independently.
• Reliable internet connection and a dedicated workspace.

Our client is looking for a highly analytical and detail-oriented
Data Entry Specialist
to join its team. The ideal candidate is someone with a critical eye, speed, and precision, who takes ownership of their work and ensures data accuracy and organization. A strong sense of responsibility and a proactive approach to maintaining data integrity are essential.

Key Responsibilities:

• Accurately input data into company databases, spreadsheets, and systems

• Organize and maintain both electronic and physical files

• Clean and format data for reporting and analysis

• Conduct regular quality checks to ensure consistency and accuracy

• Support light administrative tasks as needed

• Ensure confidentiality of all company and client information

LOCATION: ON SITE - Royal Offices, Mogotio Road, Westland - Office 32/33, Nairobi Kenya

SHIFT: Monday to Friday 4pm - 1am Kenya time