545 Executive Administrative Assistant Remote jobs in Nairobi
Senior Executive Assistant - Remote Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing consulting firm, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and prepare reports on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders, filtering communications.
- Manage expense reporting and other administrative tasks.
- Organize and prepare materials for meetings, board sessions, and executive retreats.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Maintain organized digital filing systems and ensure efficient information retrieval.
- Support remote team coordination and virtual event planning.
- Serve as a key point of contact for matters related to the company's presence and operations in the Mombasa, Mombasa, KE region.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote or hybrid environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- High level of discretion, judgment, and professionalism.
- Experience in managing complex travel arrangements and international logistics.
- Ability to work independently and take initiative with minimal supervision.
- Familiarity with the business environment in Mombasa, Mombasa, KE is an advantage.
- Experience in the consulting or professional services industry is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant (Remote)
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote setting. This role is critical for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize effectively. You will be responsible for managing calendars, scheduling meetings and appointments, making travel arrangements, preparing correspondence and reports, and organizing digital files. Strong proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) is essential, including advanced skills in email management, word processing, spreadsheets, and presentation software. Excellent written and verbal communication skills are required to interact professionally with internal and external stakeholders at all levels. This is a remote-first position, demanding strong self-discipline, initiative, and the ability to manage tasks independently while maintaining clear and consistent communication with the executives and team members. Experience in managing complex calendars, coordinating virtual meetings, and utilizing digital collaboration tools (e.g., Slack, Zoom, Asana) is paramount. We are looking for a discreet and reliable professional who can handle sensitive information with utmost confidentiality. The ability to multitask, problem-solve, and adapt to changing priorities in a dynamic environment will be highly valued. Your proactive approach to identifying and resolving potential issues before they arise will be a key asset. If you are a dedicated administrative professional seeking a challenging and rewarding remote role supporting top executives, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate and prepare for virtual meetings, including sending invitations, managing attendees, and taking minutes.
- Handle all aspects of travel arrangements, including booking flights, accommodations, and transportation.
- Draft, review, and edit correspondence, memos, reports, and presentations.
- Organize and maintain digital filing systems, ensuring easy access to important documents.
- Screen and direct incoming calls, emails, and inquiries, acting as a primary point of contact.
- Conduct research and compile information for various projects and initiatives.
- Assist with expense report preparation and submission.
- Manage office supplies and ensure efficient operation of remote office equipment.
- Proactively identify and resolve administrative issues and bottlenecks.
- Maintain strict confidentiality of all sensitive information.
- Support multiple executives simultaneously, prioritizing tasks effectively.
- Continuously seek opportunities to improve administrative processes and workflows.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role, supporting C-level executives.
- Proven experience working in a remote or hybrid work environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools (Slack, Asana).
- Ability to handle confidential information with discretion.
- Proactive, self-motivated, and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Support Specialist
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to effectively manage administrative functions from a distance. You will be responsible for a wide range of tasks, including complex calendar management, coordinating virtual meetings and events, preparing presentations and reports, managing travel arrangements (when necessary, although the role is primarily remote), and handling confidential information with the utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and be adept at anticipating needs and proactively resolving issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace), virtual collaboration tools (Zoom, Microsoft Teams, Slack), and project management software is essential. Strong written and verbal communication skills are paramount, as you will be the primary point of contact for internal and external communications. We are looking for an individual who can work independently, prioritize effectively, and maintain a high level of professionalism and efficiency. A bachelor's degree in Business Administration, Communications, or a related field is preferred, along with at least 5 years of experience as an executive assistant, with a significant portion of that experience being in a remote capacity. Experience in managing complex schedules, organizing virtual events, and handling sensitive information is critical. The ability to multitask, adapt to changing priorities, and maintain a calm demeanor under pressure is highly valued. This role demands a commitment to excellence and a dedication to supporting the success of the executive team through efficient and reliable administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
- Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
- Conduct research, compile data, and prepare reports and presentations as needed.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Act as a liaison between executives and internal/external stakeholders.
- Manage special projects and administrative tasks as assigned.
- Provide exceptional support to ensure the efficiency and productivity of the executive team.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant - Remote Operations
Posted 12 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate possesses exceptional multitasking abilities, impeccable attention to detail, and a professional demeanor suitable for a remote-first environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for high-level meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email correspondence, prioritizing and responding to inquiries on behalf of executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external stakeholders to facilitate communication and gather information.
- Manage travel logistics, including booking flights, accommodation, and transportation.
- Conduct research and prepare background information for meetings and projects.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Proactively identify and address potential issues before they arise.
- Manage expense reporting and process invoices.
- Maintain a professional and organized virtual workspace.
- Contribute to the development and implementation of administrative best practices for remote operations.
- Provide general administrative support as needed, demonstrating flexibility and a willingness to assist.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive and resourceful problem-solver.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A positive attitude and a commitment to providing high-quality support.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant (Remote)
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage complex administrative tasks from your home office. You will be responsible for managing demanding schedules, coordinating complex travel arrangements, preparing executive-level correspondence and presentations, and facilitating seamless communication across departments and external stakeholders. Key duties include calendar management, meeting coordination (including virtual platforms), expense reporting, and handling confidential information with the utmost discretion. You will also proactively anticipate the needs of executives, identify and resolve potential issues before they arise, and streamline administrative processes to enhance executive efficiency. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a mastery of modern office productivity software and virtual collaboration tools. Excellent written and verbal communication skills, strong problem-solving abilities, and the capacity to work independently and prioritize effectively are essential. Experience supporting C-suite executives in a fast-paced environment is highly preferred. This is a critical role that requires a polished professional capable of representing the executive team with professionalism and efficiency. You will play a vital part in ensuring the smooth operation of executive functions. While the role is remote, occasional virtual or in-person meetings might be beneficial for coordination with teams, particularly those based around **Mombasa, Mombasa, KE**.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - Remote Corporate Services
Posted 8 days ago
Job Viewed
Job Description
Our client is a prestigious and well-established corporation seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional discretion, efficiency, and professionalism. You will be instrumental in ensuring the smooth day-to-day operations of the executives you support, enabling them to focus on strategic initiatives.
Your responsibilities will encompass managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost care. You will serve as a key liaison between executives and internal/external stakeholders, managing communications and facilitating meetings. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are essential. Experience in managing projects, organizing events, and streamlining administrative processes will be highly valued.
The ideal candidate will possess a proven track record of success as an executive assistant supporting C-suite executives. Exceptional organizational and time-management skills are a must, along with advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication abilities, coupled with excellent interpersonal skills, are crucial for building effective working relationships. This remote role demands a high level of autonomy, initiative, and a commitment to providing flawless support.
Responsibilities:
Qualifications:
Your responsibilities will encompass managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive confidential information with the utmost care. You will serve as a key liaison between executives and internal/external stakeholders, managing communications and facilitating meetings. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are essential. Experience in managing projects, organizing events, and streamlining administrative processes will be highly valued.
The ideal candidate will possess a proven track record of success as an executive assistant supporting C-suite executives. Exceptional organizational and time-management skills are a must, along with advanced proficiency in Microsoft Office Suite and collaboration tools. Strong written and verbal communication abilities, coupled with excellent interpersonal skills, are crucial for building effective working relationships. This remote role demands a high level of autonomy, initiative, and a commitment to providing flawless support.
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders, managing communications efficiently.
- Organize and prepare agendas for meetings, take minutes, and track action items.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reporting and other administrative tasks to ensure timely processing.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Assist with special projects, event planning, and other ad-hoc administrative duties as required.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 6 years of progressive experience providing high-level executive support, preferably to C-suite executives.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
- Superior interpersonal skills and a professional demeanor for interacting with diverse stakeholders.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Experience in project coordination or event management is a plus.
- Adaptability and resilience in a remote working environment.
This advertiser has chosen not to accept applicants from your region.
5
Senior Executive Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to a C-level executive. This role is critical in ensuring the smooth and efficient operation of the executive's daily activities and the seamless coordination of their professional engagements, all managed virtually. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a keen eye for detail and the ability to anticipate needs. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (when necessary, although the role is primarily remote), preparing reports and presentations, and handling correspondence with discretion and professionalism. You will also be responsible for conducting research, managing projects, and acting as a gatekeeper for the executive's communications. Proficiency in various office software, collaboration tools, and virtual communication platforms is essential. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced remote environment is paramount. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Building and maintaining strong working relationships with internal and external stakeholders is key. This is an excellent opportunity to support a key executive and contribute to the overall success of the organization, offering the significant advantage of a fully remote work arrangement. You will be instrumental in optimizing the executive's time and productivity, enabling them to focus on strategic priorities. The nominal administrative location is **Mombasa, Mombasa, KE**, but the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
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6
Senior Executive Assistant - Remote Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, allowing you to leverage your exceptional administrative skills from anywhere. The ideal candidate will be a master of organization, communication, and time management, with a proven ability to handle a wide range of executive support tasks with discretion and efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow.
- Organize and manage virtual meeting logistics, ensuring smooth operation of video conferencing and other collaboration tools.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information to assist executives in preparing for meetings and projects.
- Manage and track expenses, process invoices, and assist with budget-related tasks.
- Proactively anticipate the needs of executives and take initiative to solve problems.
- Support the implementation of remote work policies and best practices within the executive support function.
- Assist with special projects as assigned by executives.
Required Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience providing high-level executive support to senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience supporting remote executives or working in a remote-first environment is essential.
- Adaptability and a willingness to take on new challenges.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
7
Remote Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative support to its senior leadership team. This is a fully remote position, offering the flexibility to manage executive schedules and tasks from anywhere within Kenya. As a Remote Executive Assistant, you will be instrumental in ensuring the smooth and efficient operation of the executive office by managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. The ideal candidate possesses exceptional organizational abilities, strong attention to detail, and the capacity to anticipate needs and proactively solve problems in a dynamic, remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Handle incoming communications, including emails and phone calls, prioritizing and redirecting as necessary.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reporting and assist with budget tracking for executive activities.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Anticipate executive needs and proactively address potential issues.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and effectively in a remote setting.
- Experience in coordinating virtual events and managing remote teams is a plus.
- A relevant degree or professional qualification in administration or a related field is advantageous.
This advertiser has chosen not to accept applicants from your region.
8
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
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