What Jobs are available for Executive Administrative Assistant Remote in Kitengela?
Showing 615 Executive Administrative Assistant Remote jobs in Kitengela
Senior Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is fully remote, demanding exceptional organizational and communication skills to manage the executives' complex schedules and administrative needs effectively.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare and edit correspondence, communications, presentations, and other documents, often with a high degree of confidentiality.
- Coordinate and arrange logistics for virtual meetings, ensuring smooth operation and participation of all attendees.
- Conduct research, compile data, and prepare reports and summaries for executive review.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.
- Manage expense reporting and processing for assigned executives.
- Proactively anticipate the needs of executives and take initiative to resolve issues before they arise.
- Organize and maintain electronic and physical filing systems.
- Handle ad-hoc projects and assignments as directed by the executives.
- Maintain a high level of discretion and confidentiality in all matters.
- Proven experience (5+ years) as an Executive Assistant supporting C-level executives or senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively in a fast-paced remote environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with minimal supervision and manage multiple priorities simultaneously.
- Experience with travel coordination and expense management systems.
- A bachelor's degree or equivalent relevant experience is preferred.
- A dedicated home office setup with reliable internet connectivity is required.
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Executive Assistant - Remote Executive Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
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1
Operations Manager - Administrative - Remote
Posted 2 days ago
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Job Description
Our client, a dynamic professional services firm, is seeking an experienced and highly organized Operations Manager to lead their administrative functions from a fully remote capacity. This crucial role involves overseeing the daily operations of the company, ensuring efficiency, and implementing best practices across various administrative departments. The ideal candidate will possess strong leadership qualities, excellent problem-solving skills, and a proven ability to manage diverse operational tasks in a virtual environment.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage day-to-day administrative operations, ensuring smooth workflow and productivity.
- Develop, implement, and refine operational policies and procedures to enhance efficiency.
- Manage budgets for administrative departments, tracking expenditures and identifying cost-saving opportunities.
- Supervise and mentor administrative staff, providing guidance and performance feedback.
- Coordinate with different departments to ensure seamless interdepartmental communication and collaboration.
- Manage vendor relationships, including contracts and service level agreements for office supplies, IT, and other essential services.
- Oversee facilities management, ensuring a safe and conducive working environment (even for remote setups).
- Implement and manage systems for record-keeping, document management, and information flow.
- Drive process improvement initiatives to optimize operational performance.
- Ensure compliance with all relevant legal and regulatory requirements.
- Develop and execute strategic plans for operational improvements and growth.
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2
Executive Assistant (Remote)
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional multitasking abilities and discretion. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling various administrative tasks to ensure the smooth operation of executive functions. The ideal candidate is a master of organization, communication, and problem-solving.
Key Responsibilities:
Qualifications:
This fully remote opportunity allows you to support key leadership from Ongata Rongai, Kajiado, KE .
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, presentations, and reports.
- Handle incoming communications, screening calls, emails, and prioritizing urgent matters.
- Organize and manage virtual meetings, ensuring all participants have necessary materials and technical support.
- Maintain confidential files and records with a high degree of accuracy and discretion.
- Conduct research and gather information for various projects and requests.
- Process expense reports and manage departmental budgets as required.
- Anticipate the needs of executives and proactively address potential issues.
- Act as a liaison between executives and internal/external stakeholders.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
- Minimum of 4-6 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving and decision-making abilities.
- Proactive and adaptable, with the ability to work independently in a remote environment.
- Experience managing travel arrangements and expense reporting.
- A professional and positive demeanor.
This fully remote opportunity allows you to support key leadership from Ongata Rongai, Kajiado, KE .
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3
Remote Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a vital role requiring exceptional discretion, attention to detail, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. The ideal candidate will have extensive experience supporting C-level executives and a proven ability to anticipate needs and proactively address them. This is a fully remote position, so strong self-management, excellent communication skills, and proficiency with virtual collaboration tools are essential. You will be expected to maintain confidentiality, prioritize effectively, and handle sensitive information with the utmost professionalism. Responsibilities also include assisting with project management tasks, conducting research, and streamlining administrative processes. We are looking for someone who is tech-savvy, adaptable, and committed to providing a high level of support that enables executives to focus on strategic initiatives. If you are a meticulous organizer with a strong work ethic and a desire to contribute to the success of a dynamic organization from the comfort of your home office, this opportunity is for you.Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle sensitive and confidential information with discretion and professionalism.
- Conduct research on various topics as required by executives.
- Manage expense reporting and other administrative tasks to ensure timely processing.
- Anticipate executive needs and proactively address potential issues.
- Streamline administrative processes and implement efficient systems for task management.
- Provide general administrative support as needed.
- Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Proactive and resourceful approach to problem-solving.
- Experience with calendar management and travel coordination.
- Strong attention to detail.
- Ability to work independently and as part of a remote team.
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4
Senior Executive Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to senior leadership. This role is critical in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication across the organization. As a remote-first professional, you will leverage digital tools and platforms to manage calendars, coordinate meetings, prepare agendas and minutes, and handle sensitive information with the utmost discretion. You will be responsible for making travel arrangements, processing expense reports, and acting as a gatekeeper to executive time. Exceptional organizational skills, meticulous attention to detail, and a polished professional demeanor are paramount. The ability to anticipate needs, prioritize tasks effectively, and maintain a high level of confidentiality is essential. You will also assist with the preparation of presentations, reports, and other documents, requiring strong proficiency in office productivity software. This position demands excellent written and verbal communication skills, and the capacity to build strong working relationships with internal and external stakeholders in a virtual environment. A proactive approach to identifying and solving potential logistical issues before they arise is highly valued. The ideal candidate will be a resourceful problem-solver, adaptable to changing priorities, and committed to providing world-class administrative support from a remote location.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, ensuring optimal time management.
- Schedule and coordinate internal and external meetings, both virtual and in-person as needed.
- Prepare meeting agendas, materials, and take detailed minutes.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and submit expense reports accurately and in a timely manner.
- Act as a primary point of contact for internal and external communications.
- Draft, proofread, and edit correspondence, presentations, and reports.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proactively identify and resolve administrative challenges.
- Proven experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced remote environment.
- Strong problem-solving abilities and a proactive attitude.
- Experience in (Specific Industry, e.g., Tech, Finance) is a plus.
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