Executive Administrative Assistant - Remote Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate possesses exceptional multitasking abilities, impeccable attention to detail, and a professional demeanor suitable for a remote-first environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for high-level meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email correspondence, prioritizing and responding to inquiries on behalf of executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external stakeholders to facilitate communication and gather information.
- Manage travel logistics, including booking flights, accommodation, and transportation.
- Conduct research and prepare background information for meetings and projects.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Proactively identify and address potential issues before they arise.
- Manage expense reporting and process invoices.
- Maintain a professional and organized virtual workspace.
- Contribute to the development and implementation of administrative best practices for remote operations.
- Provide general administrative support as needed, demonstrating flexibility and a willingness to assist.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive and resourceful problem-solver.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A positive attitude and a commitment to providing high-quality support.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, allowing you to leverage your exceptional administrative skills from anywhere. The ideal candidate will be a master of organization, communication, and time management, with a proven ability to handle a wide range of executive support tasks with discretion and efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow.
- Organize and manage virtual meeting logistics, ensuring smooth operation of video conferencing and other collaboration tools.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information to assist executives in preparing for meetings and projects.
- Manage and track expenses, process invoices, and assist with budget-related tasks.
- Proactively anticipate the needs of executives and take initiative to solve problems.
- Support the implementation of remote work policies and best practices within the executive support function.
- Assist with special projects as assigned by executives.
Required Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience providing high-level executive support to senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience supporting remote executives or working in a remote-first environment is essential.
- Adaptability and a willingness to take on new challenges.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to a C-level executive. This role is critical in ensuring the smooth and efficient operation of the executive's daily activities and the seamless coordination of their professional engagements, all managed virtually. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a keen eye for detail and the ability to anticipate needs. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (when necessary, although the role is primarily remote), preparing reports and presentations, and handling correspondence with discretion and professionalism. You will also be responsible for conducting research, managing projects, and acting as a gatekeeper for the executive's communications. Proficiency in various office software, collaboration tools, and virtual communication platforms is essential. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced remote environment is paramount. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Building and maintaining strong working relationships with internal and external stakeholders is key. This is an excellent opportunity to support a key executive and contribute to the overall success of the organization, offering the significant advantage of a fully remote work arrangement. You will be instrumental in optimizing the executive's time and productivity, enabling them to focus on strategic priorities. The nominal administrative location is **Mombasa, Mombasa, KE**, but the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Manager - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and optimize their remote operational functions. This is a fully remote, senior-level position critical to ensuring the smooth and efficient running of our dispersed teams. You will be responsible for developing, implementing, and refining administrative policies and procedures that support a distributed workforce, focusing on productivity, collaboration, and employee engagement.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and manage administrative strategies for a fully remote workforce, ensuring compliance with all relevant regulations and company policies.
- Oversee the procurement of office supplies, equipment, and software licenses for remote employees, managing budgets and vendor relationships.
- Implement and maintain efficient record-keeping systems, both digital and physical (where applicable for document archiving), ensuring data integrity and accessibility.
- Coordinate travel arrangements, expense reporting, and reimbursements for any required in-person meetings or events, ensuring a seamless experience for employees.
- Manage the onboarding and offboarding process for administrative staff, ensuring all necessary documentation and resources are provided.
- Serve as a primary point of contact for administrative inquiries from remote employees and external stakeholders.
- Proactively identify areas for process improvement within administrative functions, proposing and implementing innovative solutions to enhance efficiency and cost-effectiveness.
- Collaborate with HR and IT departments to ensure administrative systems align with company-wide technology and employee support initiatives.
- Develop and present regular reports on administrative performance metrics to senior leadership.
- Ensure the effective management of virtual office spaces, including digital communication platforms and shared resource scheduling.
- Maintain a high level of confidentiality regarding sensitive company and employee information.
- Champion a positive and productive remote work culture through thoughtful administrative support.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5-7 years of progressive experience in administrative management, with at least 2 years in a remote or hybrid environment.
- Proven experience in developing and implementing administrative policies and procedures.
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced, remote setting.
- Proficiency in G Suite (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft Office Suite.
- Experience with HRIS and other relevant administrative software is a plus.
- Strong communication, interpersonal, and problem-solving skills.
- Demonstrated ability to work independently and as part of a remote team.
- A proactive and resourceful approach to identifying and resolving issues.
- Must be eligible to work fully remotely.
This advertiser has chosen not to accept applicants from your region.
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Senior Remote Executive Assistant - Global Operations
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Remote Executive Assistant to provide comprehensive administrative support to senior executives operating globally. This role is entirely remote, requiring exceptional self-management skills and the ability to thrive in a virtual work environment.
Responsibilities:
Qualifications:
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
- Conduct research and gather information on various topics as required by executives.
- Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
- Prepare expense reports and manage corporate credit card reconciliation.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Provide support for virtual event planning and execution.
- Develop and maintain strong working relationships with key internal and external contacts.
- Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
- Handle ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
- High level of professionalism, integrity, and discretion when handling sensitive information.
- Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
- Adaptability and a positive attitude when faced with changing priorities.
- Experience in managing international schedules and coordinating with individuals across different time zones.
- A strong understanding of business etiquette and professional communication standards.
- Ability to create and maintain efficient digital filing systems.
- A dedicated workspace with reliable high-speed internet access is essential for this remote role.
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
This advertiser has chosen not to accept applicants from your region.
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Executive Assistant to CEO - Remote Operations
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer in a fully remote capacity. This role requires exceptional communication, time management, and multitasking skills. The ideal candidate will be a master of digital organization, adept at managing complex calendars, coordinating virtual meetings, preparing presentations, and handling confidential information with the utmost discretion. You will be the central point of contact for various internal and external stakeholders, ensuring smooth operational flow and efficient communication.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements (virtual and otherwise).
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Conduct research on various topics as requested by the CEO, synthesizing information into concise summaries.
- Act as a gatekeeper and liaison between the CEO and internal/external parties, handling inquiries professionally and efficiently.
- Organize and coordinate virtual team events and meetings, ensuring all participants have the necessary information and access.
- Manage expense reporting and assist with budget tracking for the executive office.
- Handle sensitive and confidential information with the highest level of integrity and discretion.
- Proactively identify opportunities to improve operational efficiency and streamline executive workflows.
- Maintain digital filing systems and ensure easy retrieval of important documents.
This advertiser has chosen not to accept applicants from your region.
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Operations Manager - Remote Support
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking an experienced and dynamic Operations Manager to lead and optimize their fully remote customer support operations. In this crucial role, you will be responsible for overseeing daily operations, managing a distributed team of support professionals, and implementing strategies to enhance service quality, efficiency, and customer satisfaction. The ideal candidate possesses strong leadership abilities, a deep understanding of customer service best practices, and proven experience managing remote teams and operations.
Responsibilities:
Responsibilities:
- Manage the day-to-day operations of the remote customer support team, ensuring seamless service delivery.
- Develop, implement, and monitor operational policies and procedures to improve efficiency and effectiveness.
- Lead, mentor, and coach a team of remote customer support representatives, fostering a positive and productive work environment.
- Set performance targets and key performance indicators (KPIs) for the support team and monitor progress.
- Analyze support data and metrics to identify trends, areas for improvement, and opportunities for enhancement.
- Implement and manage customer support tools and technologies to optimize workflows.
- Ensure timely and effective resolution of customer inquiries and issues, maintaining high satisfaction levels.
- Collaborate with other departments (e.g., Product, Sales) to address customer feedback and improve overall service.
- Develop and deliver training programs for support staff on products, policies, and service standards.
- Manage staffing levels, scheduling, and resource allocation to meet service demands.
- Drive continuous improvement initiatives within the support operations.
- Report on operational performance to senior management.
- Proven experience in operations management, with a focus on customer support or service delivery.
- Demonstrated experience in managing and leading remote teams.
- Strong understanding of customer service principles and best practices.
- Excellent leadership, interpersonal, and communication skills.
- Proficiency in customer support software and CRM systems.
- Ability to analyze data, identify trends, and implement data-driven solutions.
- Strong problem-solving and decision-making abilities.
- Experience in developing and implementing operational strategies and procedures.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
- Ability to thrive in a fast-paced, fully remote work environment.
This advertiser has chosen not to accept applicants from your region.
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Virtual Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, offering the flexibility to work from any location. The ideal candidate will possess exceptional multitasking abilities, discretion, and a keen eye for detail. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, preparing reports, and performing various administrative tasks to ensure the smooth operation of daily activities. This role requires a high degree of professionalism, excellent communication skills, and the ability to anticipate needs and take initiative.
Key Responsibilities:
Qualifications and Skills:
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements, optimizing efficiency and preventing conflicts.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Prepare agendas, take minutes, and follow up on action items for meetings.
- Conduct research and compile data for reports, presentations, and other executive communications.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring compliance with company policies.
- Handle confidential information with the utmost discretion and integrity.
- Assist with expense reporting and budget tracking as required.
- Proactively identify and address potential issues or conflicts before they arise.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Perform other administrative duties as assigned to support the executive team.
Qualifications and Skills:
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Strong research and problem-solving capabilities.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and as part of a remote team.
- A Bachelor's degree in Business Administration or a related field is preferred but not mandatory with extensive relevant experience.
- Familiarity with project management software is a plus.
- A proactive and adaptable attitude, willing to learn and take on new challenges.
This role offers a fantastic opportunity to be an integral part of a supportive remote team, contributing directly to the success of our executives. This position serves clients and supports operations related to Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
7
Executive Virtual Assistant
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking an organized, proactive, and highly efficient Executive Virtual Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, requiring exceptional communication and time management skills. You will be responsible for managing calendars, scheduling appointments, coordinating travel arrangements, preparing reports and presentations, and handling correspondence on behalf of executives. This role demands a high level of discretion, professionalism, and the ability to anticipate needs and proactively address challenges. Key responsibilities include organizing virtual meetings, taking minutes, managing email inboxes, conducting research, and assisting with special projects as needed. You will be the primary point of contact for various internal and external stakeholders, ensuring smooth operations and efficient workflow. The ideal candidate will have a proven track record as an executive assistant, virtual assistant, or in a similar administrative role. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace), video conferencing tools (e.g., Zoom, Microsoft Teams), and project management software is essential. Strong organizational skills, attention to detail, and the ability to multitask effectively are paramount. Excellent written and verbal communication skills are required. This is a fantastic opportunity to work in a supportive and dynamic remote team environment, offering flexibility and the chance to make a significant impact on executive productivity. We are looking for a self-starter who can work independently and contribute to a results-oriented culture. While the role supports executives who may be based in or travel to **Mombasa, Mombasa, KE**, the position itself is fully remote.
This advertiser has chosen not to accept applicants from your region.
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Executive Virtual Assistant to C-Suite
Posted 8 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly growing international organization, is seeking an exceptional Executive Virtual Assistant to provide high-level administrative support to its C-suite executives. This is a fully remote position, allowing you to leverage your organizational prowess and discretion from any location. You will be an integral part of the executive team, managing complex calendars, coordinating global travel arrangements, preparing critical reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess impeccable organizational skills, exceptional attention to detail, and a proactive approach to problem-solving. Confidentiality and discretion are paramount, as you will be handling sensitive company information. Your ability to anticipate needs, manage competing priorities, and maintain a calm demeanor under pressure will be key to your success. This role requires a sophisticated understanding of executive communication protocols and a mastery of modern office productivity tools. You will be responsible for ensuring seamless day-to-day operations for our executives, freeing them to focus on strategic initiatives. This is a fantastic opportunity for a highly motivated and experienced administrative professional to excel in a remote capacity, supporting executives whose responsibilities touch upon operations and strategic planning relevant to regions such as **Mombasa, Mombasa, KE**.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Conduct research and compile information for executive decision-making.
- Act as a gatekeeper and liaison for C-suite executives, managing incoming communications.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and prepare materials for board meetings, conferences, and other executive engagements.
- Manage expense reporting and reimbursements for executives.
- Proactively identify and resolve potential scheduling conflicts and logistical challenges.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar high-level administrative role, supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Experience with project management tools and virtual collaboration platforms.
- Proactive, self-starter with the ability to work independently and anticipate needs.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Previous experience in a remote work setting is highly advantageous.
This advertiser has chosen not to accept applicants from your region.
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