593 Data Entry Software jobs in Nairobi

• Manage and coordinate complex executive calendars, scheduling meetings and appointments.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Draft, review, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, managing email and phone calls.
• Process expense reports and manage office supply inventory remotely.
• Maintain organized filing systems, both electronic and physical.
• Handle confidential information with the utmost discretion.
• Conduct research and compile information for various projects as needed.
• Provide general administrative support to executives and their teams.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience providing administrative support, preferably to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Proactive problem-solving skills and the ability to anticipate needs.
• Ability to work independently and manage multiple tasks in a remote setting.
• Professional demeanor and strong interpersonal skills.

• Manage project calendars, schedule meetings, and coordinate logistics.
• Prepare meeting agendas, take minutes, and distribute action items.
• Organize and maintain project documentation, files, and databases.
• Assist in the preparation of reports, presentations, and project proposals.
• Handle incoming and outgoing correspondence via email and phone.
• Process expense reports and manage invoices.
• Coordinate travel arrangements for team members.
• Liaise with clients and internal stakeholders to facilitate project progress.
• Provide general administrative support to project managers and team members.
• Ensure timely completion of administrative tasks to support project timelines.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively.
• Proactive and able to work independently in a remote setting.
• High level of discretion and professionalism.

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and gather information for various projects and initiatives as required.
• Manage expense reports and process invoices in a timely manner.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Anticipate the needs of the executives and proactively address them to ensure smooth operations.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support, including data entry and document management.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 7 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proven experience providing direct support to senior-level executives.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and sound judgment.
• Ability to work independently with minimal supervision and as part of a remote team.
• Proactive approach to problem-solving and anticipating needs.
• Experience with travel booking and expense management systems is a plus.

Company Description

PalamaCare Limited specializes in the manufacturing of high-quality personal hygiene products, sanitizers, soaps, and liquid detergents for industrial and household use. Our commitment is to provide products that adhere to the highest standards of quality and effectiveness. We aim to improve hygiene practices in both professional and domestic settings.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Nairobi County, Kenya. The Administrative Assistant will be responsible for handling daily administrative tasks, including clerical duties, phone communication, and executive support. The role involves managing schedules, coordinating meetings, and ensuring efficient office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Quickbooks or Tally experience
• Proficiency in office software (e.g., Microsoft Office)
• Excellent organizational and time-management skills
• Ability to work independently and collaboratively
• Previous experience in a similar role is a plus
• Bachelor's degree in Business Administration, Management, or related field is preferred
• Other duties as they may arise

Program Assistant - Administrative & Client Support
Job #: req34370

Organization: IFC

Sector: Administration/Office Support

Grade: GC

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Nairobi,Kenya

Required Language(s): English

Preferred Language(s)
Closing Date: 10/1/2025 (MM/DD/YYY) at 11:59pm UTC

Description
Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit .

IFC is seeking to recruit a dynamic, motivated, and organized Program Assistant to provide effective and efficient administrative support to IFC Industry and Advisory Teams. This role will contribute to the effective operation and administrative coordination of the office.

The positions are based in Nairobi, Kenya.

Role And Responsibilities
Key roles and responsibilities include the following:

• Provides quality control of internal and external documents; reviews documents for accuracy and adherence with IFC and World Bank guidelines and procedures;
• Assists staff for the drafting, editing, formatting, and production of documents and correspondence.
• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank;
• Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc);
• Assists in preparation of conferences, seminars, workshops, analyze budgetary scope, build a database of participants and draft event reports, etc.;
• Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data;
• Maintains up-to-date work unit project and other files (both paper and electronic);
• Corresponds with vendors to solicit price quotes for supplies and make hotel reservations in accordance with World Bank Group policy;
• Manages logistics requests for the visiting missions of the units;
• Collaborates with other team members and contributes productively to the team's work and output Fully involves others in the work of the team;
• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff;
• Provide primary assistance to the Finance officer including specialized support accounting and SAP related operations;
• Assist with any other administrative matters in the Central Africa sub-region or corporate initiatives;
• Back-up other ACS in the office and in the region when needed.

Selection Criteria

Note:
Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered.

• Minimum of bachelors' degree with a minimum of 5 years relevant work experience in similar role, preferably in a large international organization;
• Excellent organizational and administrative skills. Demonstrated ability to organize, prioritize, schedule, plan and coordinate work and other activities internally and externally;
• Strong attention to detail and to maintaining high quality standards;
• Proven ability to create and work in a team-oriented, multi-cultural environment, to perform effectively in a constantly changing environment with competing activities and demands, and to effectively serve as a team member;
• Demonstrated ability to organize and implement projects and tasks, set priorities, coordinate and monitor assignments to maximize efficiency and quality;
• Effective analytical, research and problem-solving skills and ability to work independently and make judgments and decisions with minimal supervision;
• Strong communication skills in English and French (verbal and written), including ability to draft, proofread and edit correspondence;
• Demonstrated ability to respond and deal effectively with diverse situations which require good judgment, tact, diplomacy and confidentiality;
• Good computer skills; proficiency with various software technologies such as MS Office, Outlook, OneDrive and other standard office productivity software. Ability to learn quickly new software applications.

WBG Culture Attributes

• Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
• Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
• Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the
World Bank
and
IFC
, including our values and inspiring stories.

Impact Africa Consulting Limited is a multidisciplinary professional service and consultancy firm headquartered in Nairobi, Kenya, with offices in Lusaka, Zambia and a team of experts with diverse capability and experience across the Africa. Our services are Sustainability Advisory, Climate Advisory, Enterprise Support and Training and Capacity Building. We partner with businesses, investors, governments, and development partners to create sustainable value and enhance their contribution to sustainable development. We work with Private companies, Development Financial institutions, Foundations, Governments and Civil Societies, Local and international NGOs, and Multilateral/bilateral agencies, across diverse thematic areas.

We are seeking a highly organized, proactive, and professional Administrative Assistant to join our Kenya office located in Nairobi. The successful candidate will play a central role in managing day-to-day administrative functions, coordinating staff support, and ensuring efficient office operations. This position requires excellent organizational skills, attention to detail, and a strong passion for people, sustainability, and writing.

Key Responsibilities

· Maintain a well-functioning office environment by managing supplies, utilities, and administrative records.

· Coordinate internal communications, support welfare activities, and foster positive workplace culture.

· Assist in preparing RFQs and pre-qualification submissions, manage documentation, and ensure timely support to the business development and project implementation teams.

· Plan and manage travel itineraries, hotel reservations, transport, and event logistics.

· Track and renew company licenses, statutory registrations, and certifications.

· Prepare agendas, record accurate minutes, and circulate action points from staff and management meetings.

· Write and edit content for the company's weekly newsletter, internal updates, and sustainability-focused communication, ensuring alignment with IACL's brand.

· Handle petty cash, maintain supporting records, and ensure accurate system entries.

· Communicate organizational policies to staff and ensure compliance with guidance from the Finance & Admin Manager.

· Keep staff files, administrative records, and both physical and digital archives updated and secure.

· Facilitate new staff induction, ensuring smooth integration into organizational culture and systems.

· Act as the first point of contact for visitors and clients, providing professional representation of IACL.

· Ensure that internal and external communications reflect IACL's vision, values, and sustainability focus.

Minimum requirements

· Degree in Business Administration, Business Management, Communications, Public Relations, or a related field from a reputable learning institution.

· Minimum of 3 years' experience in a similar role, preferably in a service or consultancy related industry.

· Strong organizational, multitasking, and digital task management skills.

· Excellent written and verbal communication skills, including content development and reporting.

· Strong organizational, multitasking, and digital task management skills.

· High integrity and proven ability to handle confidential information discreetly.

· Proficiency in MS Office Suite and familiarity with tools such as Canva, Buffer, or similar.

Employment policy and application

Impact Africa Consulting Limited is an equal opportunity employer. We are committed to providing a fair, transparent, and inclusive workplace where all individuals have the opportunity to thrive. Recruitment, selection, and employment decisions are based solely on qualifications, merit, and organizational needs. We do not discriminate on the basis of gender, age, disability, ethnicity, religion, or any other status.

We also promote work-life balance, continuous professional development, and a safe working environment that reflects our values of integrity, respect, and sustainability.

Interested candidates are invited to submit a CV and a concise cover letter outlining their suitability for the role. Applications should be via the link below no later than 12th September 2025, at 5PM EAT. Please note that submissions via email or any other form will not be accepted. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
• Arrange detailed travel itineraries, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, responding where appropriate.
• Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Conduct research and compile data for various projects and initiatives.
• Manage expense reporting and assist with budget tracking.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders.
• Proactively identify and resolve administrative issues before they arise.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent command of English, both written and spoken.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced, remote environment.
• High level of professionalism, discretion, and integrity.
• Proactive and resourceful problem-solving abilities.
• Experience in supporting C-suite executives is highly desirable.

Who You'll Work With
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact
As the Office Services Assistant, you will oversee daily office operations to ensure a clean, organized, and efficient work environment.

You will manage the office supplies inventory, placing orders as needed, and coordinate the maintenance and repair of office equipment and facilities. Your role will include assisting with scheduling meetings, appointments, and travel arrangements for staff, as well as handling incoming and outgoing correspondence, including emails, phone calls, and mail.

You will support HR functions such as onboarding new employees and maintaining employee records. Additionally, you will organize and coordinate company events, meetings, and conferences, while maintaining office policies and procedures to ensure compliance with company standards. Providing general administrative support to the team as required will also be a key part of your responsibilities.

Your Qualifications and Skills

• Bachelor's degree in Business Administration, Office Management, or a related field
• Proven experience as an Office Administrator, Office Manager, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• Excellent verbal and written communication skills

Job Title: Administrative Assistant

Location: Westlands, Nairobi

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our architectural practice. The role involves bid preparation, document management, office coordination, and managing the firm's social media presence.

Key Responsibilities

• Maintain and organize digital and physical filing systems.
• Manage incoming calls, emails, and front desk coordination.
• Proactively identify, prepare, and track tender and bid opportunities.
• Assist in compiling bid documents, company profiles, and consultant registrations.
• Coordinate meetings, appointments, and office logistics.
• Manage office supplies, deliveries, and vendor coordination.
• Prepare, post, and manage content for the firm's social media accounts (e.g., Instagram, LinkedIn).
• Maintain standard templates and ensure consistent branding across all documents.
• Support the design team with printing, scanning, and assembling project submissions.

Requirements

• Diploma or degree in Business Administration, Communications, or related field.
• Strong organizational, communication, and writing skills.
• Proficiency in Microsoft 365
• Familiarity with social media content creation and scheduling tools.
• Strong IT knowledge will be an advantage

Email applications to
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Subject of the email should start with the Job Title