What Jobs are available for Corporations in Kenya?

• Provide comprehensive administrative support to senior legal professionals.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Prepare, edit, and proofread legal documents, correspondence, and presentations.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Handle confidential information with the utmost discretion and integrity.
• Organize and maintain digital and physical filing systems.
• Act as a liaison between attorneys, clients, and other parties.
• Conduct legal research and prepare summaries as needed.
• Manage incoming and outgoing communications efficiently.
• Ensure adherence to firm policies and procedures in all administrative tasks.

• Associate's Degree or Bachelor's degree in Legal Studies, Business Administration, or a related field.
• Minimum of 5 years of experience as a legal assistant or executive assistant in a legal environment.
• Proficiency in legal terminology and procedures.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and proactively in a remote setting.
• Experience supporting multiple attorneys simultaneously is a plus.

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare, proofread, and edit correspondence, presentations, and reports.
• Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation.
• Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Screen and prioritize incoming communications, including emails and phone calls.
• Manage special projects and initiatives as assigned by executives.
• Maintain confidential files and records with utmost discretion.
• Conduct research and gather information to support executive decision-making.
• Assist with expense reporting and budget tracking as needed.
• Proactively identify and address potential issues before they arise.
• Manage online document repositories and ensure efficient information flow.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Workspace, Slack).
• High level of discretion and confidentiality.
• Ability to work independently, take initiative, and manage multiple priorities effectively in a remote setting.
• Strong problem-solving skills and attention to detail.
• A proactive and adaptable approach to tasks and challenges.
• Previous experience in a remote role is a plus.

• Managing complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications and requests.
• Acting as a liaison between executives and internal/external stakeholders.
• Organizing and preparing for executive meetings, including agendas, materials, and minutes.
• Managing expense reports and reimbursements.
• Conducting research and compiling information for various projects.
• Maintaining confidential files and records with utmost discretion.
• Proactively identifying opportunities to improve administrative processes and efficiency.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
• Proven ability to manage complex calendars and travel logistics.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion, confidentiality, and professionalism.
• Ability to multitask, prioritize, and work independently in a remote setting.
• Proactive and problem-solving mindset.
• Experience with project coordination is a plus.

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with the utmost discretion and security.
• Serve as a primary point of contact for internal and external stakeholders, managing communications efficiently.
• Organize and prepare agendas for meetings, take minutes, and track action items.
• Conduct research and prepare background materials for meetings and projects.
• Manage expense reporting and other administrative tasks to ensure timely processing.
• Anticipate executive needs and proactively address potential issues or conflicts.
• Assist with special projects, event planning, and other ad-hoc administrative duties as required.

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 6 years of progressive experience providing high-level executive support, preferably to C-suite executives.
• Exceptional organizational and time-management skills with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• Superior interpersonal skills and a professional demeanor for interacting with diverse stakeholders.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proactive problem-solving skills and the ability to work independently with minimal supervision.
• Experience in project coordination or event management is a plus.
• Adaptability and resilience in a remote working environment.

NICAL Designs is looking for a detail-driven
Business Support / Executive Assistant
to help manage the engine behind our growing design and fit-out business.

This is a hands-on role for someone who thrives in structure, enjoys getting things done, and can support both business development and operations.

Key responsibilities will include:

Accounting Suppor
t – tracking expenses, managing petty cash, preparing invoices, following up on payments, and maintaining accurate financial records.

Marketing Support
– maintaining CRM and lead trackers, coordinating tender submissions, scheduling social media posts, and supporting thought leadership content.

Social Media Management
– scheduling posts, tracking engagement, and organizing content across our social media platforms.

Procurement & Vendor Management
– requesting supplier quotations, maintaining supplier databases, comparing offers, and tracking deliveries.

Executive & Office Support
– overseeing daily office operations, maintaining organized systems and ensuring a smooth, efficient workplace.

Requirements:

• Diploma or degree in Business Administration, Accounting, or a related field.
• 1–2 years' experience in administration, accounting, or marketing support (internships count).
• Proficient in Microsoft Excel, Google Workspace, and document management.
• Comfortable using social media and digital tools (e.g., Canva, Meta Business Suite).
• Strong communication, organization, and follow-up skills with high attention to detail.
• Reliable, resourceful, and eager to learn in a fast-paced creative environment.
• Professional presentation and ability to handle multiple tasks with minimal supervision.

If you're proactive, detail-oriented, and ready to grow in a creative, fast-paced environment we would  love to hear from you.

Send your application and  CV  to by 31st October

Join Pericha Global Investments Limited as the Executive Assistant to the Chief Executive Officer and become an integral part of a dynamic and forward-thinking team. This pivotal role offers a unique opportunity to directly support the CEO in driving strategic initiatives and managing day-to-day operations. As the Executive Assistant, you will be responsible for managing the CEO's schedule, coordinating high-level meetings, and handling confidential information with the utmost discretion. Your organizational skills, attention to detail, and ability to anticipate needs will be essential in ensuring the CEO's time is optimized and company goals are met. You will be the primary point of contact for internal and external communications on behalf of the CEO, requiring exceptional communication skills and a professional demeanor. If you are proactive, resourceful, and thrive in a fast-paced environment, we invite you to apply for this rewarding position at Pericha Global Investments Limited.

• Coordinate and manage the CEO's schedule, ensuring efficient use of time and prioritization of tasks.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Conduct research and compile data to assist the CEO with decision-making and strategic planning.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear communication and maintaining confidentiality.

• A Bachelor's degree in Business Administration, Management, or a related discipline is required.
• Demonstrated expertise as an Executive Assistant or in a similar secretarial position, ideally within the financial or investment sectors.
• Possess exceptional organizational and time-management skills, with the capability to multitask and manage workloads efficiently.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms, along with familiarity with office management systems and procedures.
• Excellent verbal and written communication skills, characterized by meticulous attention to detail and a professional demeanor.

Competitive compensation package, flexible work schedule, and hybrid work environment.

Join Pericha Global Investments Limited as the Executive Assistant to our CEO. Elevate your career in a dynamic, innovative environment where your skills drive success and growth. Apply now

Company Description

We suggest you enter details here.

Role Description

This is a full-time on-site role for an Executive Assistant. The role is located in Nairobi County, Kenya. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and offering general executive support. Daily tasks include coordinating schedules, handling confidential information, preparing reports, and communicating with various departments within the organization to ensure smooth operations.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Excellent Communication skills
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and handle multiple tasks
• Previous experience in a similar role or the healthcare industry is a plus
• Bachelor's degree in Business Administration, Management, or related field

Eleven Degrees on behalf
Generic Brands Ltd wish
to fill the vacant position of 
Executive Assistant to the Managing Director
. The position is based in 
Nairobi
 on a 
Fixed Term Contract Basis
.

Eleven Degrees Consulting Limited
 is a leading shared service company for Mini Group of Companies, dedicated to providing innovative HR solutions to our clients.

Position Summary:

Reporting directly to the Managing Director, the Executive Assistant will serve as a strategic partner responsible for maximizing the MD's effectiveness through exceptional time management, coordination, and execution of key priorities. The role requires a proactive, tech-savvy, and highly organized professional capable of managing multiple projects, ensuring smooth communication flow, and driving operational efficiency across departments.

Key Duties/Responsibilities:
1. Time & Priority Management

• Maintain the MD's calendar with precision — ensuring time is spent on high-leverage activities, strategic meetings, and growth-driving priorities.
• Act as the gatekeeper for the MD's schedule, email, and inbound communication — triaging what is urgent vs. important.
• Conduct daily briefings and end-of-day debriefs to align on goals, outcomes, and next actions.
• Anticipate needs before they arise — always be one step ahead.

2. Communication & Coordination

• Draft, review, and manage internal and external communication on behalf of the MD — including emails, memos, proposals, and presentations.
• Facilitate cross-departmental follow-ups to ensure deliverables and deadlines are met.
• Prepare meeting agendas, coordinate minutes, and track decisions and commitments.
• Liaise with senior management, suppliers, and key clients professionally and efficiently.

3. Systems & Process Management

• Build and maintain dashboards and SOP trackers (Finance, Procurement, Marketing, Sales, Warehouse).
• Implement tools and automations (e.g., Slack, Odoo, Asana/ClickUp, Notion, or Google Workspace) to streamline workflow and accountability.
• Manage document control and digital filing systems for critical company records and projects.
• Track KPIs and report weekly to the MD with summaries and insights from each department.

4. Project Execution & Strategic Support

• Manage and follow through on strategic projects — ensuring ideas move from conception to execution.
• Research market trends, competitors, or partnership opportunities as delegated.
• Organize offsite meetings, conferences, and travel logistics.

5. Culture & Leadership Support

• Reinforce company culture by ensuring values, accountability, and communication flow across departments.
• Act as the MD's proxy in meetings when needed — capturing context, decisions, and follow-up actions.
• Manage internal recognition, staff engagement, and performance-tracking initiatives under the MD's direction.

Key Outputs/Deliverables/KPIs:

• Time Leverage Ratio:
   ≥ 80% of MD's time spent on strategic vs. operational work.
• Execution Velocity:
   ≥ 95% of delegated tasks completed on time.
• Communication Efficiency:
   <12-hour average response time on high-priority items.
• Project Completion Rate:
   ≥ 90% of tracked initiatives completed within timelines.
• System Reliability:
   100% of reports, trackers, and dashboards updated weekly.

Academic and Professional Qualifications and Experience Required:

• Bachelor's Degree in Business Administration, Management, or a related field.
• 3–5 years' proven experience as an Executive Assistant, preferably supporting senior leadership.
• Experience working in a fast-paced, multi-sector environment.
• Demonstrated ability to manage multiple priorities and stakeholders simultaneously.

Key Skills & Competence:

• Exceptional organizational and project management skills — thrives in structured systems.
• Strong written and verbal communication; able to write professionally and diplomatically.
• Technologically savvy with proficiency in Odoo, Slack, Google Workspace, Excel, ClickUp/Asana/Notion.
• High emotional intelligence and judgment; discreet with sensitive information.
• Ability to anticipate problems, propose solutions, and follow through with precision.
• Calm under pressure — able to manage multiple priorities with speed and clarity

NB:

• We do not charge any fees at any stage of the recruitment process.
• Only shortlisted candidates will be contacted for interviews.
• Please indicate your current salary and salary expectations in your application.
• Internal candidates should apply through their respective Line Managers.
• Successful candidate(s) will undergo background checks.

• Managing complex calendars for senior executives, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Preparing and processing expense reports and managing departmental budgets.
• Drafting, reviewing, and editing correspondence, reports, presentations, and other documents.
• Organizing and preparing materials for board meetings, executive retreats, and other high-level engagements.
• Acting as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Maintaining confidential files and records with utmost discretion.
• Assisting with special projects and ad-hoc administrative tasks as required.
• Troubleshooting and resolving administrative issues proactively.