16 Administrative Personnel jobs in Murang'a
Administrative Assistant
00207 Gathiruini
KES40000 month
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a dedicated and organized Administrative Assistant to provide comprehensive support to their operational team. This role will involve a hybrid work arrangement, combining remote flexibility with essential in-office duties in **Mlolongo, Machakos, KE**. Your primary responsibilities will include managing correspondence (emails, calls, and mail), scheduling appointments and meetings, maintaining organized filing systems (both physical and digital), preparing documents and reports, assisting with travel arrangements, and providing general office support. You will also be expected to handle basic bookkeeping tasks, manage inventory of office supplies, and coordinate with vendors. The ideal candidate will have excellent communication skills, a keen eye for detail, proficiency in office software (Microsoft Office Suite, Google Workspace), and strong time-management abilities. Previous experience in an administrative role is preferred. You must be able to multitask effectively and maintain confidentiality. This position requires a professional demeanor and a proactive approach to problem-solving. The ability to adapt to both remote and in-office tasks efficiently is crucial. We are seeking an individual who is eager to learn, contribute to a positive work environment, and support the smooth running of daily operations. The successful applicant will play a key role in ensuring administrative efficiency across the organization.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
00103 Gathiruini
KES80000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and maintaining confidential files. You will act as the first point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. The ideal candidate will have a strong command of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with virtual meeting platforms and office management systems is a plus. You should be adept at anticipating needs, proactively addressing potential issues, and ensuring the smooth day-to-day operation of the executive office. Discretion and a high level of professionalism are paramount in this role. This is an excellent opportunity for an experienced administrative professional to support key leaders within a growing organization. Strong interpersonal skills and a positive attitude are essential.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
00211 Gathiruini
KES60000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role offers a hybrid work arrangement, combining the flexibility of remote work with the benefits of in-office collaboration. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, handling correspondence, and managing office operations to ensure efficiency and smooth workflow. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a high level of discretion and professionalism. You must be proficient in modern office software and possess excellent communication and interpersonal abilities. This position requires the ability to anticipate needs, prioritize tasks effectively, and manage multiple projects simultaneously in a fast-paced environment. Your role will be crucial in supporting the executive team, allowing them to focus on strategic initiatives. We are looking for a self-starter who is adaptable, resourceful, and committed to providing top-tier administrative support. The ability to work independently as well as part of a team is essential.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare meeting agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage and organize electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Manage office supplies and coordinate with vendors.
- Assist with event planning and logistics for company meetings and functions.
- Provide general administrative support and handle ad-hoc tasks as required.
- Diploma or Bachelor's degree in Business Administration or a related field.
- Minimum of 4 years of proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with travel management and expense reporting.
- Proactive approach and ability to anticipate needs.
- Familiarity with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant
00100 Gathiruini
KES45000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and growing organization located in **Mlolongo, Machakos, KE**, is seeking a highly organized and proactive Senior Administrative Assistant to join their dedicated team. This role is crucial in ensuring the smooth and efficient operation of daily administrative functions. The successful candidate will be responsible for managing correspondence, coordinating meetings, preparing reports, maintaining filing systems, and providing comprehensive support to management and staff.
Key responsibilities include:
The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and a strong ability to multitask. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Prior experience in an administrative support role is required, with at least two years in a senior capacity preferred. Experience with office management software and a commitment to maintaining confidentiality are also highly valued. This hybrid role requires flexibility, with a blend of in-office and remote work, fostering collaboration while allowing for efficient work completion. If you are a self-starter with a professional demeanor and a passion for providing excellent administrative support, we encourage you to apply. This is an excellent opportunity to contribute to a reputable organization and grow your career.
Key responsibilities include:
- Managing the executive calendar, scheduling appointments, and coordinating travel arrangements.
- Screening phone calls and emails, directing inquiries to the appropriate personnel.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Maintaining and organizing physical and digital filing systems.
- Assisting with the preparation of budgets and invoices.
- Handling office supplies inventory and managing vendor relationships.
- Providing general administrative support to various departments as needed.
- Organizing and coordinating company events and meetings.
- Ensuring the office environment is well-maintained and presentable.
- Acting as a first point of contact for visitors and clients.
The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and a strong ability to multitask. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Prior experience in an administrative support role is required, with at least two years in a senior capacity preferred. Experience with office management software and a commitment to maintaining confidentiality are also highly valued. This hybrid role requires flexibility, with a blend of in-office and remote work, fostering collaboration while allowing for efficient work completion. If you are a self-starter with a professional demeanor and a passion for providing excellent administrative support, we encourage you to apply. This is an excellent opportunity to contribute to a reputable organization and grow your career.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant
01003 Gathiruini
KES45000 month
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their executive team. This role offers a hybrid work arrangement, allowing for a blend of remote and in-office collaboration near Mlolongo, Machakos, KE . You will be instrumental in ensuring the smooth operation of daily administrative tasks, managing schedules, and facilitating communication across the organization. Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, handling correspondence, and maintaining organized digital filing systems. The ideal candidate will possess exceptional communication, organizational, and time-management skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You should be a self-starter, capable of working independently with minimal supervision, while also being a collaborative team player. We are looking for someone who is adaptable, discreet, and committed to providing high-level support. This position requires excellent interpersonal skills to effectively interact with internal staff, external clients, and stakeholders. You will be a key point of contact, requiring a professional demeanor at all times. As part of the hybrid model, you will be expected to attend team meetings and key events at our office location periodically, while performing the majority of your duties from a remote location. This role is perfect for an individual seeking flexibility while maintaining a strong connection to a professional team. If you are a detail-oriented professional with a passion for organization and a desire to contribute to a dynamic workplace, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including emails and phone calls.
- Maintain organized digital and physical filing systems.
- Provide administrative support for meetings, including preparing agendas and taking minutes.
- Assist with project coordination and tracking.
- Manage office supplies and vendor relationships.
- Process invoices and expense reports.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant
01001 Gathiruini
KES55000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Assistant to join their fully remote team, providing essential support to various departments and executives. In this pivotal role, you will manage a wide range of administrative tasks, ensuring the smooth and efficient operation of our client’s day-to-day activities from your home office. Your responsibilities will include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. You will handle email management, filter communications, and ensure timely responses. Strong organizational skills are paramount as you will be responsible for maintaining digital filing systems, organizing documents, and managing databases. This role requires meticulous attention to detail in data entry and record-keeping. You will also assist with the preparation of presentations, conducting research, and ad-hoc projects as assigned. Excellent communication skills, both written and verbal, are essential for interacting with internal teams, external partners, and stakeholders. The ideal candidate is proactive, resourceful, and adept at problem-solving, able to anticipate needs and take initiative. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and familiarity with remote collaboration tools are a must. This is an excellent opportunity for an experienced administrative professional looking for a flexible, remote-first work environment where their contributions are vital to the company's success. You will be the backbone of efficient operations, ensuring seamless communication and task management. Join our dynamic team and make a significant impact from anywhere in Kenya.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and arrange internal and external meetings.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Prepare and edit correspondence, reports, presentations, and spreadsheets.
- Manage email correspondence, filter and prioritize communications.
- Maintain organized digital filing systems and databases.
- Perform data entry and ensure accuracy of records.
- Conduct research and compile information as needed.
- Assist with project coordination and follow-up tasks.
- Provide general administrative support to various teams and departments.
Qualifications:
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Detail-oriented with excellent data entry skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with remote collaboration tools (e.g., Zoom, Slack, Teams).
- Proactive and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
00213 Gathiruini
KES70000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive team. This hybrid role requires a blend of in-office presence and remote work capabilities, offering a dynamic work environment. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining confidential records. Exceptional organizational skills and meticulous attention to detail are paramount.
Key responsibilities include preparing reports, presentations, and other documents, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. You will assist with event planning, manage office supplies, and support various administrative projects. The ideal candidate will have a proven track record as an executive assistant or senior administrative professional, with experience in managing multiple priorities in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential.
We are seeking individuals with excellent communication, problem-solving, and time management skills. The ability to work independently and as part of a team is crucial. A strong sense of discretion and the ability to handle sensitive information with confidentiality are required. This role offers a great opportunity to gain exposure to various aspects of business operations and to grow within a supportive company culture. Your contribution will be vital in ensuring the smooth and efficient functioning of our client's operations, providing a critical link between different departments and executives. The flexibility of a hybrid arrangement allows for both collaborative in-office work and focused remote productivity. You will be expected to maintain a high level of professionalism and efficiency in all tasks undertaken.
Key responsibilities include preparing reports, presentations, and other documents, managing travel arrangements, and acting as a primary point of contact for internal and external stakeholders. You will assist with event planning, manage office supplies, and support various administrative projects. The ideal candidate will have a proven track record as an executive assistant or senior administrative professional, with experience in managing multiple priorities in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential.
We are seeking individuals with excellent communication, problem-solving, and time management skills. The ability to work independently and as part of a team is crucial. A strong sense of discretion and the ability to handle sensitive information with confidentiality are required. This role offers a great opportunity to gain exposure to various aspects of business operations and to grow within a supportive company culture. Your contribution will be vital in ensuring the smooth and efficient functioning of our client's operations, providing a critical link between different departments and executives. The flexibility of a hybrid arrangement allows for both collaborative in-office work and focused remote productivity. You will be expected to maintain a high level of professionalism and efficiency in all tasks undertaken.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative personnel Jobs in Murang'a !
6
Executive Administrative Assistant
00204 Gathiruini
KES150000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a fast-growing international consultancy, is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple priorities efficiently in a virtual environment. You will be responsible for managing complex calendars, scheduling meetings across different time zones, preparing reports and presentations, and coordinating travel arrangements (when necessary, though the role is primarily remote). Key duties include screening and responding to emails and phone calls, maintaining confidential files, conducting research, and assisting with special projects as needed. The ideal candidate will possess excellent communication and interpersonal skills, a high degree of professionalism, and proficiency in modern office productivity suites and collaboration tools. Discretion and the ability to handle sensitive information with confidentiality are paramount. This is an excellent opportunity for a motivated administrative professional to contribute to the success of a dynamic organization while enjoying the flexibility of a remote work arrangement. We are seeking a self-starter who can anticipate needs, solve problems proactively, and maintain a high level of efficiency and effectiveness in supporting our executives. If you are a detail-oriented and highly adaptable administrative professional looking for a rewarding remote role, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
01001 Gathiruini
KES70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This vital role involves managing complex schedules, coordinating meetings, preparing correspondence, and handling a wide range of administrative tasks to ensure the smooth and efficient operation of executive functions. Key responsibilities include managing calendars, booking travel arrangements, processing expense reports, and organizing virtual meetings and events. You will also be responsible for preparing presentations, reports, and other documents, as well as managing confidential information with utmost discretion. The ability to anticipate needs, manage priorities effectively, and communicate professionally with internal and external stakeholders is paramount. This is a fully remote position, requiring exceptional organizational skills, proficiency with virtual collaboration tools, and the ability to work independently and proactively. We are looking for a highly motivated individual with excellent multitasking capabilities and a commitment to providing superior administrative support. Essential qualifications include a High School Diploma or equivalent; an Associate's or Bachelor's degree is preferred. Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with video conferencing tools (Zoom, Microsoft Teams) and cloud-based productivity suites (Google Workspace) are mandatory. Strong written and verbal communication skills, excellent time management, and a high level of discretion are essential for success in this remote role. Join us and be an integral part of our executive operations.
This advertiser has chosen not to accept applicants from your region.
8
Graduate Administrative Assistant
90100 Gathiruini
KES40000 month
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a diligent and organized Graduate Administrative Assistant to join their busy office in **Mlolongo**. This role is perfect for a recent graduate eager to gain foundational administrative and operational experience in a dynamic corporate environment. You will play a crucial role in ensuring the smooth day-to-day running of the office by providing comprehensive administrative support to various departments and management. Responsibilities include managing correspondence, scheduling meetings, maintaining filing systems, preparing documents and presentations, handling incoming calls and inquiries, and assisting with travel arrangements. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a proactive attitude. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Strong communication and interpersonal skills are vital for interacting with colleagues, clients, and visitors. You should be capable of multitasking, managing your time effectively, and working efficiently in a fast-paced setting. This is a fantastic opportunity to learn about business operations from the ground up and develop key professional skills. The position is based in **Mlolongo**, offering a direct engagement with the local professional community. Join us to build a solid foundation for your career in administration and operations.
Key Responsibilities:
Key Responsibilities:
- Provide administrative support to managers and teams.
- Manage and organize office files and records.
- Schedule meetings, appointments, and manage calendars.
- Handle incoming and outgoing mail and correspondence.
- Prepare reports, presentations, and other documents.
- Answer phone calls and direct inquiries appropriately.
- Assist with travel arrangements and logistics.
- Maintain office supplies and manage inventory.
- Greet visitors and provide a professional first impression.
- Support event planning and coordination.
- Recent graduate with a degree or diploma in Business Administration, Management, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Proactive attitude and a willingness to learn.
- Professional demeanor and strong work ethic.
- Ability to work effectively in a team environment.
- Knowledge of office management procedures is a plus.
This advertiser has chosen not to accept applicants from your region.
9