49 Administrative Personnel jobs in Murang'a
Junior Data Entry Clerk
60200 Gathiruini
KES30000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a reputable organization seeking enthusiastic and meticulous Junior Data Entry Clerks to join their growing team. This is an excellent entry-level opportunity for individuals looking to gain experience in data management and administrative support. You will be responsible for accurately inputting, updating, and maintaining various types of data within our company's systems. The ideal candidate is detail-oriented, highly organized, and possesses strong typing skills. This role requires a commitment to accuracy and efficiency in handling sensitive information.
Key Responsibilities:
Qualifications:
This role is located in Mlolongo, Machakos, KE and is an on-site position. This internship offers a fantastic chance to develop foundational skills in a supportive professional environment.
Key Responsibilities:
- Accurately input alpha-numeric data from various source documents into databases and computer systems.
- Verify data for errors or discrepancies and correct them as needed.
- Organize and maintain physical and electronic records of information.
- Update existing data with new information as it becomes available.
- Scan and upload documents for digital record-keeping.
- Retrieve data from the system upon request.
- Maintain confidentiality of all sensitive information handled.
- Assist with data formatting and preparation for reports.
- Collaborate with team members to ensure efficient data flow.
- Follow established data entry procedures and guidelines.
- Perform other administrative tasks as assigned by the supervisor.
- Ensure the integrity and accuracy of all entered data.
Qualifications:
- High school diploma or equivalent qualification.
- Proven ability to type accurately and efficiently (typing speed test may be required).
- Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel).
- Strong attention to detail and accuracy.
- Good organizational and time management skills.
- Ability to follow instructions and work independently with minimal supervision.
- Reliable and punctual with a strong work ethic.
- Excellent written and verbal communication skills.
- Previous experience in data entry or administrative support is a plus but not required.
- Willingness to learn and adapt to new systems and processes.
- Enthusiasm for starting a career in data management or administrative roles.
This role is located in Mlolongo, Machakos, KE and is an on-site position. This internship offers a fantastic chance to develop foundational skills in a supportive professional environment.
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant
00201 Gathiruini
KES55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a proactive and organized Administrative Assistant to support their operations in a fully remote capacity. This role is crucial for ensuring the smooth and efficient day-to-day functioning of the organization. You will be responsible for a wide range of administrative tasks, including managing calendars, scheduling meetings, preparing documents and reports, handling correspondence, organizing digital files, and providing general support to the team. Excellent communication and interpersonal skills are essential, as you will be interacting with internal team members and external stakeholders. Proficiency in office productivity software suites (e.g., Microsoft Office Suite, Google Workspace) is a must. You should be adept at using virtual collaboration tools and platforms to maintain seamless communication and workflow. The ideal candidate will possess strong organizational skills, keen attention to detail, and the ability to multitask effectively in a remote setting. A minimum of 2 years of experience in an administrative or secretarial role is preferred. While a degree is not strictly required, a background in business administration or a related field would be advantageous. You must be a self-starter, able to work independently with minimal supervision, and committed to meeting deadlines. We are seeking a reliable, professional, and adaptable individual who is eager to contribute to a dynamic remote work environment. Your efficiency and organizational prowess will be key to supporting our client's success. This position requires discretion and the ability to handle confidential information with utmost professionalism.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
90138 Gathiruini
KES180000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role requires meticulous attention to detail, superior time management skills, and the ability to anticipate needs and proactively solve problems in a virtual environment. You will be responsible for managing complex calendars, coordinating virtual meetings, preparing reports and presentations, handling confidential information with discretion, and streamlining administrative processes. The ideal candidate will be proficient in a wide range of office software and communication tools, possess excellent interpersonal skills, and be adept at managing multiple priorities simultaneously. As a remote employee, you must be self-motivated, disciplined, and capable of working independently with minimal supervision while maintaining strong communication with the team.
Key Responsibilities:
Qualifications:
This fully remote position is ideally suited for candidates residing in or near the Mlolongo, Machakos, KE area, offering flexibility in work location within Kenya.
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements (virtual and occasional in-person if required).
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and facilitate virtual team meetings, including preparing agendas, taking minutes, and tracking action items.
- Manage incoming and outgoing communications, including emails, calls, and messages, ensuring timely and appropriate responses.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Conduct research and compile information as needed for various projects and executive requests.
- Assist with the management of projects, tracking progress and ensuring deadlines are met.
- Maintain and organize electronic and physical filing systems for easy retrieval of information.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Identify opportunities to improve administrative processes and implement efficient solutions.
- Provide general administrative support, including expense reporting and invoice processing.
- Act as a gatekeeper and point of contact for executives, managing access and inquiries effectively.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role (minimum 4 years).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to task management.
- Discretion and confidentiality are paramount.
- Ability to work independently with a high degree of self-motivation and reliability.
- Experience supporting multiple executives is a plus.
- Familiarity with project management tools is advantageous.
This fully remote position is ideally suited for candidates residing in or near the Mlolongo, Machakos, KE area, offering flexibility in work location within Kenya.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
90100 Gathiruini
KES100000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers a blend of remote flexibility and in-office collaboration, based in Mlolongo. The Executive Assistant will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient workflow. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and a polished professional demeanor. You should be proficient in office productivity software and adept at prioritizing tasks in a fast-paced environment. This role requires a high degree of initiative, problem-solving skills, and the ability to anticipate the needs of the executives.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and events.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage confidential files and records.
- Assist with the preparation of board meetings and other executive-level engagements.
- Conduct research and gather information as needed for various projects.
- Manage expense reporting and reimbursements for executives.
- Handle special projects and assignments as directed.
- Ensure efficient office operations and proactively address any administrative challenges.
- Maintain a high level of professionalism and confidentiality at all times.
- Support multiple executives as required.
- Prepare meeting agendas and take minutes when necessary.
- Contribute to a positive and productive work environment.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
- Proven experience supporting C-suite executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High level of discretion and ability to handle confidential information.
- Ability to multitask, prioritize, and manage workload effectively in a dynamic environment.
- Proactive problem-solving abilities and resourcefulness.
- Experience with virtual collaboration tools is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
90100 Gathiruini
KES100000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative company, is seeking a highly organized and proactive Executive Administrative Assistant to join their fully remote support team. This role provides comprehensive administrative support to senior leadership, ensuring the smooth and efficient operation of their daily activities. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and proficiency in various office software. You will manage complex calendars, coordinate travel arrangements, prepare reports, and handle sensitive information with the utmost discretion.
Key Responsibilities:
This is a 100% remote position, offering the flexibility to work from any location. We are looking for a dedicated individual with excellent time management skills and the ability to multitask effectively. Strong problem-solving abilities and a positive, can-do attitude are essential. The role supports executives involved in our operations near Mlolongo, Machakos, KE , but is performed remotely.
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
- Handle confidential information with discretion and professionalism.
- Organize and maintain electronic and physical filing systems.
- Prepare expense reports and manage departmental budgets.
- Liaise with internal departments and external stakeholders to gather information and facilitate communication.
- Assist in the planning and execution of meetings, events, and special projects.
- Proactively identify and address administrative needs to support executive efficiency.
This is a 100% remote position, offering the flexibility to work from any location. We are looking for a dedicated individual with excellent time management skills and the ability to multitask effectively. Strong problem-solving abilities and a positive, can-do attitude are essential. The role supports executives involved in our operations near Mlolongo, Machakos, KE , but is performed remotely.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
00102 Gathiruini
KES80000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership. This hybrid role offers a balance of remote and in-office work, providing flexibility while maintaining essential in-person collaboration. The successful candidate will manage complex calendars, coordinate high-level meetings, prepare agendas and minutes, and handle confidential information with discretion. Responsibilities include making travel arrangements, processing expense reports, and serving as a primary point of contact for internal and external stakeholders. You will be instrumental in ensuring the smooth and efficient operation of the executive office. This role requires excellent communication, interpersonal, and organizational skills, with a keen eye for detail. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential. The ability to multitask, prioritize effectively, and anticipate needs is crucial for success. You will be expected to manage multiple projects simultaneously, maintain accurate records, and ensure all administrative tasks are completed accurately and on time. This position offers an excellent opportunity to gain exposure to diverse business operations and contribute to the strategic goals of the organization. The role is primarily based in **Mlolongo, Machakos, KE**, with the flexibility of remote work days.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
00210 Gathiruini
KES100000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing enterprise, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, requiring exceptional self-management and communication skills to ensure seamless operations. You will be instrumental in managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. The ideal candidate will possess a strong understanding of executive support needs, excellent proficiency in office productivity software, and a proactive approach to problem-solving. Your responsibilities will include managing correspondence, facilitating communication between executives and internal/external stakeholders, and ensuring the smooth running of daily administrative tasks. As a remote professional, you will need to demonstrate a high level of autonomy, reliability, and the ability to anticipate needs and proactively address them. This role is perfect for an individual seeking to provide critical support to influential leaders and contribute to the efficiency of high-level decision-making processes. We are looking for a polished professional with outstanding interpersonal skills, who can maintain a high level of professionalism and confidentiality in a virtual environment. Join a forward-thinking organization that values efficiency, collaboration, and provides opportunities for professional growth. Your dedication and organizational prowess will be key to enabling our client's executives to focus on strategic objectives.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and gather information for executive projects and decision-making.
- Maintain confidential files and records with accuracy and discretion.
- Assist with expense reporting and budget tracking as needed.
- Anticipate the needs of the executives and proactively address them.
- Serve as a liaison between executives and internal/external stakeholders.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving skills and the ability to multitask.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A proactive and resourceful attitude.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
90100 Gathiruini
KES65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and confidential Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring you to manage executive schedules, communications, and logistical needs from your home office. You will be instrumental in ensuring the smooth day-to-day operations of the executive team, managing calendars, coordinating meetings, preparing reports, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional communication, multitasking, and problem-solving skills, along with a keen eye for detail and a strong command of various office software suites. As a remote executive assistant, you will leverage technology to maintain seamless communication, manage digital filing systems, and facilitate virtual collaboration. You will be the primary point of contact for internal and external stakeholders, representing the executive team professionally. We are looking for an individual who is adaptable, resourceful, and committed to providing high-level support with efficiency and accuracy. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-suite executives or senior management. Proficiency in scheduling tools, virtual meeting platforms, and document management systems is essential. This is an excellent opportunity for a seasoned administrative professional to contribute to a fast-paced, remote-first organization and play a vital role in supporting its leadership.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate logistics for virtual meetings, including preparing agendas and taking minutes.
- Maintain confidential files and records with a high degree of accuracy and discretion.
- Conduct research and compile data for executive projects and initiatives.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with travel arrangements, including booking flights, hotels, and ground transportation.
- Manage expense reporting and reconciliation.
- Anticipate needs and proactively address potential issues to ensure executive efficiency.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Minimum of 5 years supporting C-suite executives or senior management.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and scheduling tools.
- Ability to handle confidential information with the utmost discretion.
- Strong problem-solving skills and the ability to work proactively and independently.
- High degree of professionalism and attention to detail.
- Adaptability and willingness to learn new technologies and processes.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
00201 Gathiruini
KES80000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role within our fully remote structure, ensuring the smooth and efficient operation of executive activities. You will be responsible for managing complex calendars, coordinating travel, preparing correspondence, and handling sensitive information with the utmost discretion. The ideal candidate thrives in a virtual environment, possesses exceptional communication skills, and demonstrates a keen eye for detail. You will act as a key liaison, facilitating seamless communication between executives, employees, and external stakeholders, all while working from your dedicated home office. Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
- Prepare and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professional presentation.
- Screen and prioritize incoming communications, including emails and phone calls, responding or escalating as appropriate.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Maintain confidential files and records with meticulous attention to detail and security.
- Act as a primary point of contact for internal and external inquiries, providing timely and professional responses.
- Conduct research and gather information on various topics as required by executives.
- Assist with the preparation of expense reports and manage office supplies inventory for remote employees.
- Proactively identify and resolve potential administrative issues before they arise.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role, preferably in a remote setting.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Google Workspace).
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- Discretion and the ability to handle confidential information with utmost professionalism.
- Proactive and resourceful mindset, with a strong sense of initiative.
- Ability to work independently and anticipate the needs of senior executives.
- Experience with travel booking platforms and expense management systems.
- High school diploma or equivalent; an Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant
00200 Gathiruini
KES40000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a reputable firm in the consulting industry, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is ideal for a detail-oriented professional with exceptional organizational skills and a keen eye for efficiency. The Senior Administrative Assistant will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Key duties include managing electronic and physical filing systems, processing invoices and expense reports, and conducting research as needed. The ability to anticipate needs, prioritize tasks, and manage multiple projects simultaneously in a fast-paced environment is crucial. This position demands a high level of discretion and confidentiality, as you will be handling sensitive information. You will be instrumental in ensuring the smooth functioning of administrative operations, supporting executives and teams across various departments. Proficiency in office software suites, virtual collaboration tools, and a proactive approach to problem-solving are essential for success in this remote role. We are looking for an individual who is committed to providing exceptional support, maintaining high standards of professionalism, and contributing positively to our client's team dynamic. The ability to work independently and manage time effectively without direct supervision is paramount.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives and teams.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact, fielding phone calls, emails, and general inquiries with professionalism.
- Maintain organized electronic and physical filing systems for efficient record-keeping.
- Process invoices, expense reports, and manage office supplies inventory.
- Conduct research and compile information for various projects and reports.
- Assist with event planning and coordination for virtual and in-person meetings.
- Handle confidential information with the utmost discretion and integrity.
- Provide proactive support to ensure the smooth operation of administrative functions.
- Minimum of 3-5 years of experience as an Administrative Assistant or in a similar support role.
- Proven experience supporting multiple executives or departments.
- Excellent organizational and time management skills, with the ability to multitask.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and manage workload effectively in a remote setting.
- Discretion and a commitment to maintaining confidentiality.
- Associate's or Bachelor's degree in Business Administration or a related field is an advantage.
This advertiser has chosen not to accept applicants from your region.
9