1,072 Administrative Personnel jobs in Kenya

We are seeking a detail-oriented and highly organized
Data Entry Specialist
to join our team. The ideal candidate will be responsible for accurately inputting, updating, and maintaining information in our databases and systems. This position requires excellent typing skills, attention to detail, and the ability to handle confidential information with integrity.

• Accurately enter and update data in various databases and software applications.
• Verify the accuracy of data by comparing it to source documents.
• Identify and correct any errors or inconsistencies in the data.
• Organize and maintain electronic and physical files.
• Generate reports from data as required.
• Perform regular data backups to ensure data integrity.
• Collaborate with team members to ensure data accuracy across departments.
• Maintain confidentiality of sensitive information.
• Follow established data entry procedures and guidelines.
• Assist with other administrative tasks as needed.

• High school diploma or equivalent.
• Proven experience in data entry or a similar role.
• Proficiency in data entry software and proficiency in MS Office Suite (Excel, Word).
• Excellent typing speed and accuracy.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Good communication skills.
• Understanding of data confidentiality principles.
• Ability to adapt to different software systems.
• Prior experience with a hybrid work model is a plus.

About the Company

Remotelynx
 is a 
next-generation remote staffing agency
 that specializes in connecting businesses ranging from startups to enterprises with top global talent. Through a 
data-driven sourcing
 and meticulous 
smart vetting
 process, Remotelynx builds 
high-performing remote teams
 with seamless onboarding and efficient staffing solutions tailored to each client's needs.

About the Job

As a 
Remote Data Entry Specialist
 at Remotelynx, you will play a pivotal role in the accuracy, organization, and reliability of our operational data. This is a 
full-time, fully remote
 position, built for self-driven professionals who thrive in virtual environments. You will ensure that critical information—ranging from candidate profiles to internal metrics—is meticulously processed and maintained to support our data-informed staffing operations.

What We're Looking For

We are seeking a highly 
detail-oriented
, 
proactive
, and 
tech-savvy
 Data Entry Specialist who can operate with precision and autonomy. The ideal candidate should possess:

• Exceptional attention to detail
   and accuracy, with the ability to handle large datasets.
• Proficiency with data tools and platforms
   such as Microsoft Excel, Google Sheets, CRMs, or ATS systems.
• Strong organizational and time-management skills
   to handle multiple tasks and meet deadlines efficiently.
• Excellent communication skills
  , especially in written English, to collaborate effectively across virtual teams.
• Reliability and self-discipline
   to work independently while adhering to company standards and timelines.
• Commitment to data confidentiality and integrity
  , safeguarding sensitive candidate and client information.
• Stable internet connectivity
   and a dedicated workspace that supports focused, full-time remote work.

Responsibilities

As a core member of the operations team, your responsibilities will include

Accurate Data Entry

• Efficiently enter candidate, client, and operational data into CRMs, spreadsheets, and internal databases with high precision.

Data Verification & Quality Control

• Conduct data audits to identify discrepancies, clean duplicates, verify accuracy, and ensure data consistency.

Data Maintenance

• Perform ongoing updates to existing records, ensuring that all entries are current and formatted properly.

Report Generation & Exports

• Prepare, export, and format data reports in support of team analysis and decision-making processes.

Cross-Functional Collaboration

• Coordinate with Hiring, Operations, and Support teams for clarifications, troubleshooting, and data-related requests.

Process Documentation & Optimization

• Document data entry workflows, propose process improvements, and suggest automation where applicable to enhance efficiency.

Data Security & Confidentiality

• Handle all information in accordance with Remotelynx's data privacy and security protocols.

About the Company

At 
WorkMosaicHQ
, we connect businesses with highly skilled remote professionals who provide reliable, efficient, and detail-oriented support. Our mission is to create seamless collaboration between organizations and global talent, helping companies streamline operations while empowering individuals to thrive in flexible, remote-first roles.

We pride ourselves on excellence, accountability, and adaptability. By offering scalable staffing solutions, WorkMosaicHQ helps businesses stay focused on growth while we handle the operational backbone.

About the Job

We are looking for a highly organized and detail-oriented 
Remote Data Entry Specialist
 to join our team full-time. In this role, you will be responsible for accurately entering, updating, and maintaining large volumes of information in databases, spreadsheets, and systems.

The ideal candidate thrives in a structured environment, values accuracy over speed, and can manage repetitive tasks with focus and consistency. Since this is a remote role, you'll need to be self-motivated, disciplined, and able to deliver error-free work within set deadlines.

What We're Looking For

• Proven experience as a Data Entry Specialist, Administrative Assistant, or similar role.
• Excellent typing speed and accuracy.
• Proficiency in MS Office (Excel, Word) and Google Workspace (Sheets, Docs).
• Familiarity with CRM systems, databases, or ERP platforms is a plus.
• Strong attention to detail with the ability to identify and correct errors.
• Highly organized, dependable, and able to manage time effectively.
• Ability to maintain confidentiality and handle sensitive information securely.
• Strong communication skills and a proactive approach to problem-solving.
• Reliable internet connection and a dedicated remote work environment.

Responsibilities

• Accurately enter and update data into databases, spreadsheets, and internal systems.
• Verify and cross-check information to ensure accuracy and completeness.
• Maintain and organize electronic files and records.
• Prepare, review, and clean datasets for reporting or analysis.
• Perform regular data quality checks and correct discrepancies.
• Assist with generating reports, summaries, and data extractions when requested.
• Support other departments with data-related administrative tasks.
• Maintain strict confidentiality of company and client information.
• Meet deadlines consistently while maintaining high standards of accuracy.

• Accurately input alphanumeric data from various sources into company databases and systems.
• Verify and cross-reference data for accuracy and completeness.
• Update and maintain existing records and databases with new information.
• Perform regular data quality checks to identify and rectify errors or inconsistencies.
• Organize and manage digital files and records efficiently.
• Transcribe information from audio, video, or scanned documents into digital formats.
• Ensure compliance with data privacy and confidentiality policies.
• Generate basic reports on data entry progress and accuracy.
• Collaborate with team members remotely to ensure smooth data flow.
• Identify opportunities for process improvements in data handling.

• High school diploma or equivalent; further education or certification in a related field is a plus.
• Proven experience in data entry or a similar administrative role.
• Exceptional typing speed and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
• Strong understanding of data management principles and database operations.
• Excellent attention to detail and organizational skills.
• Ability to work independently with minimal supervision in a remote setting.
• Good time management skills and ability to meet deadlines.
• Reliability and a strong work ethic.
• Familiarity with CRM or ERP systems is an advantage.

• Performing data entry from various source documents into the company database and computer systems.
• Verifying data for accuracy and completeness, correcting any errors or inconsistencies found.
• Organizing and maintaining electronic files and records.
• Generating routine reports from the database as required.
• Adhering to data confidentiality and security policies.
• Assisting with data cleansing projects to improve data quality.
• Learning and utilizing new data entry software and tools.
• Collaborating with team members remotely via digital communication channels.

• Accurately input alpha-numeric data from various source documents into databases and computer systems.
• Verify data for errors or discrepancies and correct them as needed.
• Organize and maintain physical and electronic records of information.
• Update existing data with new information as it becomes available.
• Scan and upload documents for digital record-keeping.
• Retrieve data from the system upon request.
• Maintain confidentiality of all sensitive information handled.
• Assist with data formatting and preparation for reports.
• Collaborate with team members to ensure efficient data flow.
• Follow established data entry procedures and guidelines.
• Perform other administrative tasks as assigned by the supervisor.
• Ensure the integrity and accuracy of all entered data.

• High school diploma or equivalent qualification.
• Proven ability to type accurately and efficiently (typing speed test may be required).
• Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel).
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to follow instructions and work independently with minimal supervision.
• Reliable and punctual with a strong work ethic.
• Excellent written and verbal communication skills.
• Previous experience in data entry or administrative support is a plus but not required.
• Willingness to learn and adapt to new systems and processes.
• Enthusiasm for starting a career in data management or administrative roles.

• Accurately entering data from various sources (e.g., forms, documents, online entries) into company databases and systems.
• Verifying the accuracy and completeness of existing data by comparing it against source documents or other databases.
• Identifying and correcting errors or discrepancies in data entries.
• Maintaining confidentiality and security of sensitive information.
• Following established data entry and verification procedures and guidelines.
• Assisting with data organization and file management tasks.
• Reporting any data-related issues or challenges to the supervisor promptly.
• Contributing to data quality assurance efforts by performing checks and validations.
• Responding to requests for data verification or correction as needed.
• Learning and applying new data management tools and techniques as introduced.
• Meeting daily and weekly data entry and verification targets.
• Collaborating with team members and supervisors through virtual communication channels.

• Assist in collecting, cleaning, and transforming large datasets.
• Perform exploratory data analysis to identify trends and patterns.
• Support the development of reports, dashboards, and visualizations.
• Learn and apply various data analysis techniques and statistical methods.
• Collaborate with senior analysts and data scientists on ongoing projects.
• Help document data processes and analytical methodologies.
• Contribute to the testing and validation of data models.
• Gain proficiency in data analysis tools and programming languages (e.g., SQL, Python, R).
• Participate in team meetings and contribute ideas for data-driven solutions.
• Present findings and insights to the team.

• Recent graduate with a Bachelor's or Master's degree in a quantitative field such as Statistics, Mathematics, Computer Science, Economics, Engineering, or a related discipline.
• Strong understanding of statistical concepts and data analysis principles.
• Basic proficiency in at least one programming language (e.g., Python, R) and SQL.
• Excellent analytical and problem-solving skills.
• Meticulous attention to detail and accuracy.
• Strong communication and interpersonal skills, with the ability to explain technical concepts clearly.
• Ability to work independently and manage time effectively in a remote setting.
• Enthusiastic learner with a passion for data and technology.
• Previous internship or project experience in data analysis is a plus.