What Jobs are available for Administration in Malindi?
Showing 471 Administration jobs in Malindi
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Our client, a dynamic international non-profit organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a critical role that demands exceptional discretion, impeccable attention to detail, and outstanding communication skills. You will be responsible for managing complex calendars, coordinating international travel arrangements, preparing confidential reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will be a master of organization, a proactive problem-solver, and adept at navigating the nuances of remote collaboration. This position requires a high degree of professionalism, a strong work ethic, and the ability to anticipate needs and manage multiple priorities with grace.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex calendars for senior executives, ensuring optimal scheduling and conflict resolution.
- Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a gatekeeper and liaison, effectively communicating with internal teams, external partners, and clients.
- Organize and prepare for virtual meetings, including setting up technology, preparing agendas, and taking minutes.
- Conduct research and gather information as needed for various projects and initiatives.
- Manage expense reporting and budget tracking for executive office activities.
- Anticipate executive needs and proactively address potential issues.
- Maintain organized digital filing systems and ensure efficient document management.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 6 years of experience providing high-level administrative support to senior executives, preferably in a remote setting.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving abilities and a proactive, resourceful approach.
- Detail-oriented with a commitment to accuracy.
- Ability to work independently and effectively manage tasks in a remote environment.
- Experience with international travel coordination and visa processing is a plus.
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0
Executive Administrative Assistant (Remote)
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive remote support. This position is crucial in ensuring the smooth and efficient operation of executive activities. You will manage a wide range of administrative tasks, acting as a key liaison between executives and internal/external stakeholders. The ability to multitask, prioritize effectively, and maintain confidentiality is paramount in this fully remote role.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Handle incoming and outgoing communications, including emails and phone calls, screening and prioritizing as necessary.
- Organize and maintain digital filing systems, ensuring easy access to critical information.
- Conduct research and compile data for executive reports and presentations.
- Prepare meeting agendas, take minutes, and track action items.
- Assist with the planning and execution of virtual events and team off-sites.
- Manage expense reports and assist with budget tracking for the executive office.
- Proactively identify and address potential issues before they arise.
- Maintain a high level of professionalism and discretion in all interactions.
- Facilitate seamless communication and collaboration across departments and with external partners.
- Proven experience as an Executive Administrative Assistant, Virtual Assistant, or similar role, preferably supporting C-level executives.
- Excellent command of English, both written and spoken.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion and confidentiality.
- Tech-savvy with the ability to quickly learn new software and tools.
- Self-starter with the ability to work independently and take initiative.
- A dedicated home office setup with reliable internet connectivity is essential for this remote position.
- Minimum of 3-5 years of relevant experience.
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1
Remote Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere, supporting executives connected to Malindi, Kilifi, KE . You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and presentations. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. You will also manage office supplies, handle expense reporting, and support various administrative projects. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a high degree of professionalism. Strong written and verbal communication skills, along with proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools, are essential. We are looking for someone who is a self-starter, possesses excellent time management skills, and can anticipate needs and proactively address them. Discretion and confidentiality are paramount in this role. This is a fantastic opportunity to provide crucial support to top-level management within a flexible, remote work environment, contributing to the overall success of the executive team and the organization. Your ability to manage multiple priorities simultaneously and maintain a calm, composed demeanor under pressure will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule meetings for executives.
- Coordinate domestic and international travel arrangements.
- Prepare correspondence, reports, and presentations.
- Act as a point of contact for internal and external stakeholders.
- Manage incoming and outgoing communications, including emails and phone calls.
- Organize and maintain digital and physical filing systems.
- Process expense reports and manage budget-related administrative tasks.
- Provide support for special projects and initiatives as needed.
- Ensure confidentiality and discretion in handling sensitive information.
- Maintain a high level of professionalism and efficiency in all tasks.
- Proven experience as an Executive Administrative Assistant or similar role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual collaboration tools (e.g., Zoom, Teams).
- Ability to manage multiple priorities and meet deadlines.
- Discretion and a high level of confidentiality.
- Proactive attitude and problem-solving abilities.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
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2
Senior Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient operation of administrative functions within the organization, all managed from a virtual environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and providing general administrative support to a team of executives and professionals. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong command of office software suites. As this is a fully remote position, you must be a self-starter, capable of working independently, prioritizing tasks effectively, and maintaining confidentiality in all matters. Excellent communication skills, both written and verbal, are paramount for interacting with internal and external stakeholders. You will play a key role in ensuring seamless workflow and supporting the productivity of the leadership team. If you are a dedicated professional with a proactive approach to problem-solving and a commitment to providing high-level administrative support, we encourage you to apply for this rewarding remote opportunity.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, reports, presentations, and correspondence.
- Screen and manage incoming communications, including emails and phone calls.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and budget tracking.
- Provide logistical support for virtual meetings and events.
- Conduct research and gather information as needed.
- Act as a liaison between executives and other internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- High level of attention to detail and accuracy.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Proven ability to handle confidential information with discretion.
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3
Remote Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide comprehensive support to our team. This role is integral to the smooth operation of our business, requiring exceptional attention to detail and strong communication skills. As a remote employee, you will manage a variety of administrative tasks from your home office, ensuring seamless coordination and support. You should be adept at using modern office technologies and possess a proactive approach to problem-solving. Key responsibilities include:
The ideal candidate will have a minimum of 2 years of experience in an administrative support role, preferably in a remote setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based productivity tools (e.g., Google Workspace, Dropbox) are essential. Excellent written and verbal communication skills, along with strong organizational and time-management abilities, are crucial. A proactive mindset, a high degree of professionalism, and the ability to work independently with minimal supervision are paramount. This is an excellent opportunity to contribute to a dynamic team while enjoying the flexibility of a remote work environment.
- Managing and organizing electronic calendars, scheduling meetings, and appointments.
- Coordinating travel arrangements, including flights, accommodation, and itineraries.
- Handling incoming and outgoing communications, including emails, phone calls, and correspondence.
- Preparing and editing documents, reports, presentations, and spreadsheets.
- Maintaining organized digital filing systems and databases.
- Assisting with research and data gathering for various projects.
- Processing expense reports and invoices.
- Providing support for virtual meetings, including setting up conference calls and taking minutes.
- Implementing and maintaining efficient administrative processes.
- Acting as a point of contact for internal and external inquiries.
- Ordering office supplies and managing inventory as needed for remote team members.
The ideal candidate will have a minimum of 2 years of experience in an administrative support role, preferably in a remote setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based productivity tools (e.g., Google Workspace, Dropbox) are essential. Excellent written and verbal communication skills, along with strong organizational and time-management abilities, are crucial. A proactive mindset, a high degree of professionalism, and the ability to work independently with minimal supervision are paramount. This is an excellent opportunity to contribute to a dynamic team while enjoying the flexibility of a remote work environment.
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4
Senior Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to contribute to a global organization from the comfort of your home. You will be instrumental in ensuring the smooth and efficient operation of daily administrative tasks, providing comprehensive support to a team of executives and managers. Your responsibilities will include managing calendars, scheduling meetings across different time zones, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. You will also be responsible for maintaining databases, organizing digital and physical files, and liaising with internal and external stakeholders. A key aspect of this role involves streamlining administrative processes and implementing new systems to enhance productivity. The ideal candidate will possess exceptional communication and interpersonal skills, with the ability to work independently and manage multiple priorities effectively. A keen eye for detail, strong problem-solving abilities, and proficiency in standard office software are essential. This role is based remotely and will support operations relevant to **Malindi, Kilifi, KE**. We are looking for someone who is self-motivated, adaptable, and committed to delivering high-quality work. If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply. Our client values collaboration, efficiency, and a positive work environment. This position requires a bachelor's degree in a related field or equivalent work experience. A minimum of 5 years of progressive experience in administrative support is required. Familiarity with project management tools and cloud-based collaboration platforms is a plus. The ability to anticipate needs and proactively address potential issues is highly valued. Join our client's dedicated team and make a significant impact from anywhere.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior executives.
- Coordinate and schedule meetings, conferences, and appointments, ensuring all logistical details are handled.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Process and submit expense reports and manage departmental budgets.
- Maintain organized filing systems, both physical and electronic.
- Act as a point of contact for internal and external inquiries.
- Conduct research and compile data for various projects.
- Assist with onboarding new team members and providing administrative guidance.
- Uphold strict confidentiality regarding sensitive information.
- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- High level of attention to detail and accuracy.
- Discretion and sound judgment in handling confidential information.
- Ability to work independently with minimal supervision.
- Bachelor's degree or equivalent experience preferred.
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5
Remote Administrative Manager
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Manager to oversee and streamline administrative operations for our globally distributed teams. This is a fully remote position, offering the flexibility to manage operations efficiently from your chosen location. The Administrative Manager will be responsible for developing, implementing, and maintaining efficient administrative policies and procedures across the organization. Your role will involve managing office supplies, vendor relationships, coordinating travel arrangements, and ensuring the smooth functioning of day-to-day operational tasks. You will supervise and guide a team of remote administrative assistants, providing support and ensuring high standards of performance. Key responsibilities include managing calendars, scheduling meetings, preparing reports, and handling correspondence on behalf of senior management. The Administrative Manager will also play a crucial role in onboarding new employees, ensuring they have the necessary resources and information to integrate seamlessly into the company culture. Experience with budget management and cost control for administrative expenses is essential. You will identify opportunities for process improvements and implement solutions to enhance administrative efficiency and effectiveness. Excellent communication, interpersonal skills, and the ability to build strong working relationships with colleagues across different time zones are critical. The ideal candidate will be proficient in various office productivity software and adept at utilizing technology to manage remote operations. We are looking for a detail-oriented individual with exceptional organizational skills and a commitment to providing a high level of support to the entire organization. This role offers a significant opportunity to shape and optimize administrative functions within a dynamic, remote-first work environment.
Key Responsibilities:
Key Responsibilities:
- Develop and implement administrative policies and procedures.
- Oversee daily administrative operations and ensure efficiency.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate travel arrangements and manage expense reporting.
- Supervise and mentor remote administrative support staff.
- Manage executive calendars and schedule meetings.
- Prepare reports, presentations, and correspondence.
- Assist with onboarding new employees and ensuring resource availability.
- Manage administrative budgets and control costs.
- Identify and implement process improvements for administrative functions.
- Ensure effective communication and coordination across remote teams.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative support or office management.
- Proven experience in managing remote teams or operations is highly desirable.
- Strong understanding of administrative best practices and office management principles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication and interpersonal abilities.
- Experience with budget management and financial reporting.
- Proactive problem-solving skills and a detail-oriented approach.
- Ability to work independently and thrive in a remote work environment.
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6
Senior Administrative Manager
Posted 1 day ago
Job Viewed
Job Description
Our client, a dynamic and expanding organization, is seeking a highly organized and proactive Senior Administrative Manager to lead their administrative functions. This is a fully remote position responsible for ensuring the smooth and efficient operation of all administrative activities. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a proven ability to manage diverse administrative tasks. You will play a key role in supporting the overall productivity and effectiveness of the organization.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage all administrative operations, including office management, facilities, and supplies.
- Develop and implement administrative policies and procedures to enhance efficiency and effectiveness.
- Manage vendor relationships and negotiate contracts for services and supplies.
- Coordinate travel arrangements, meeting scheduling, and event planning.
- Supervise and mentor administrative staff, providing guidance and performance feedback.
- Manage the organization's filing systems and records management.
- Ensure compliance with relevant regulations and company policies.
- Assist with budgeting and expense management for administrative departments.
- Implement and maintain administrative software and systems.
- Act as a key point of contact for internal and external stakeholders regarding administrative matters.
- Proactively identify and address operational challenges to improve administrative processes.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management, with at least 3 years in a senior or supervisory role.
- Proven experience managing remote teams and operations.
- Exceptional organizational and time management skills.
- Strong problem-solving and decision-making abilities.
- Excellent communication, interpersonal, and negotiation skills.
- Proficiency in office management software and tools (e.g., Microsoft Office Suite, Google Workspace).
- Experience with project management methodologies is a plus.
- Ability to multitask and prioritize effectively in a remote environment.
- Discretion and ability to handle confidential information.
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