13 Administration jobs in Malindi
Operations Manager - Remote Administration Services
80103 Shella
KES260000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Operations Manager to oversee a team of remote administrative professionals. This fully remote role is essential for ensuring the efficient and effective delivery of administrative support services across the organization. You will be responsible for managing daily operations, optimizing workflows, and implementing best practices to enhance productivity and service quality. The ideal candidate will have a strong background in operations management, preferably within an administrative or support services context. You will lead and mentor a remote team, providing guidance, setting performance expectations, and fostering a positive and collaborative work environment. Key responsibilities include developing operational policies and procedures, monitoring team performance, managing resource allocation, and troubleshooting operational challenges. Proficiency in using various office software, project management tools, and communication platforms is crucial. You will also be involved in client relationship management, ensuring client satisfaction with the services provided. This remote position requires excellent leadership, communication, and problem-solving skills. The ability to manage a distributed team effectively and maintain high standards of service delivery is paramount. While this role is remote, you will be working with teams and clients who have ties to the Malindi, Kilifi, KE region. Your focus will be on driving operational excellence, improving efficiency, and ensuring seamless administrative support functions.
This advertiser has chosen not to accept applicants from your region.
0
Director of Remote Operations and Administration
80200 Shella
KES580000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and strategic Director of Remote Operations and Administration to oversee administrative functions for their entirely remote workforce. This leadership role is crucial for ensuring the smooth and efficient operation of the company's day-to-day administrative activities, policies, and procedures, all managed from a remote setting. The ideal candidate will have extensive experience in administrative management, process optimization, and team leadership, with a strong understanding of the unique challenges and opportunities presented by a distributed work model. You will be responsible for developing and implementing administrative systems that support productivity, collaboration, and compliance across the organization.
Key Responsibilities:
This is a key leadership position within our client's organization, offering the flexibility and autonomy of a fully remote role. We are looking for a proactive and detail-oriented professional with exceptional problem-solving skills and a proven ability to manage multiple priorities in a fast-paced environment. Your expertise will be vital in maintaining a cohesive and productive remote work culture. Our client is committed to supporting its remote team with the best possible administrative infrastructure.
Key Responsibilities:
- Develop, implement, and manage comprehensive administrative policies and procedures for a remote workforce.
- Oversee office management functions, including vendor management, procurement, and supply chain for remote employees.
- Manage travel arrangements, expense reporting, and corporate credit card programs.
- Ensure the effective functioning of communication and collaboration tools and platforms.
- Oversee facilities management aspects, ensuring remote employees have adequate and safe working environments (where applicable).
- Manage employee onboarding and offboarding administrative processes.
- Develop and manage departmental budgets, ensuring cost-effectiveness and efficiency.
- Lead and mentor the administrative support team, fostering a culture of efficiency and service excellence.
- Implement and maintain record-keeping systems, ensuring data integrity and confidentiality.
- Identify opportunities for process improvements and automation to enhance operational efficiency.
- Act as a liaison between departments, facilitating communication and coordination.
- Ensure compliance with relevant legal and regulatory requirements related to employment and business operations.
This is a key leadership position within our client's organization, offering the flexibility and autonomy of a fully remote role. We are looking for a proactive and detail-oriented professional with exceptional problem-solving skills and a proven ability to manage multiple priorities in a fast-paced environment. Your expertise will be vital in maintaining a cohesive and productive remote work culture. Our client is committed to supporting its remote team with the best possible administrative infrastructure.
This advertiser has chosen not to accept applicants from your region.
1
Junior Data Analyst - Entry Level
80204 Shella
KES35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is offering an exciting entry-level opportunity for a Junior Data Analyst to join their dynamic team on a fully remote basis. This internship is designed for recent graduates eager to gain hands-on experience in data analysis, visualization, and reporting. You will work closely with senior analysts and data scientists, assisting in the collection, cleaning, and interpretation of large datasets. The role involves supporting the development of dashboards, generating regular reports, and identifying trends and patterns within the data. Proficiency in basic statistical analysis and a keen eye for detail are crucial. You will learn to use various data analysis tools and software, contributing to data-driven decision-making across the organization. This position provides an excellent foundation for a career in data analytics. The ideal candidate is a quick learner, possesses strong analytical and problem-solving skills, and is proficient in fundamental data manipulation techniques. Familiarity with spreadsheet software like Microsoft Excel or Google Sheets is essential. Exposure to SQL, Python, or R is a significant advantage. This is a fantastic chance to develop your skills in a supportive, remote-first environment. You will gain valuable experience in a fast-paced industry and contribute to meaningful projects. The internship offers a stipend and potential for future employment based on performance. We are looking for enthusiastic individuals who are passionate about data and eager to make a contribution. The role is based out of Malindi, Kilifi, KE , but is fully remote.
Responsibilities:
Responsibilities:
- Assist in collecting, cleaning, and organizing data from various sources.
- Perform basic data analysis to identify trends, patterns, and insights.
- Support the creation of data visualizations and reports.
- Help maintain data integrity and accuracy.
- Collaborate with senior team members on data-related projects.
- Learn and apply various data analysis tools and techniques.
- Document data processes and findings.
- Assist in the preparation of presentations based on data analysis.
- Troubleshoot minor data discrepancies.
- Contribute to a data-driven culture within the organization.
- Recent graduate with a Bachelor's degree in Statistics, Mathematics, Computer Science, Economics, or a related quantitative field.
- Strong understanding of basic statistical concepts.
- Proficiency in Microsoft Excel or Google Sheets.
- Analytical mindset and strong problem-solving skills.
- Excellent attention to detail.
- Eagerness to learn and adapt to new technologies.
- Good written and verbal communication skills.
- Ability to work independently and manage time effectively in a remote setting.
- Familiarity with SQL, Python, or R is a plus.
- Previous internship experience in data analysis is advantageous.
This advertiser has chosen not to accept applicants from your region.
2
Junior Data Analyst - Entry Level Opportunity
80204 Shella
KES45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a motivated and detail-oriented Junior Data Analyst to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will have a passion for data, strong analytical skills, and a desire to grow within a fast-paced environment. You will be instrumental in transforming raw data into actionable insights that drive business decisions.
Responsibilities:
Responsibilities:
- Collect, clean, and organize large datasets from various sources.
- Perform exploratory data analysis to identify trends, patterns, and anomalies.
- Develop and maintain reports and dashboards to visualize key performance indicators (KPIs).
- Assist senior analysts in developing statistical models and predictive analytics.
- Collaborate with cross-functional teams to understand their data needs and provide support.
- Identify opportunities for process improvements in data collection and analysis.
- Ensure data accuracy and integrity through rigorous validation checks.
- Document methodologies and findings clearly and concisely.
- Stay up-to-date with the latest trends and technologies in data analysis.
- Bachelor's degree in Statistics, Mathematics, Computer Science, Economics, or a related quantitative field.
- Proficiency in SQL for data extraction and manipulation.
- Experience with data visualization tools such as Tableau, Power BI, or Looker is a plus.
- Familiarity with programming languages like Python or R for data analysis.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a remote team.
- A proactive attitude and eagerness to learn.
This advertiser has chosen not to accept applicants from your region.
3
Remote Junior Data Analyst - Entry Level Program
80100 Shella
KES80000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is offering an exciting opportunity for recent graduates and early-career professionals to join their team as a Remote Junior Data Analyst. This fully remote internship program is designed to provide comprehensive training and hands-on experience in data analysis, manipulation, and visualization. You will work closely with senior analysts and data scientists, contributing to real-world projects across various departments. This role is perfect for individuals who are passionate about uncovering insights from data, possess strong analytical aptitude, and are eager to learn and grow in a dynamic, technology-driven environment. The program emphasizes self-directed learning and effective virtual collaboration, equipping interns with the skills needed to excel in a remote work setting.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Assist in collecting, cleaning, and organizing data from various sources.
- Perform exploratory data analysis to identify trends, patterns, and anomalies.
- Generate reports and dashboards to visualize data insights for business stakeholders.
- Support senior analysts in developing data models and performing statistical analysis.
- Learn and apply various data analysis tools and techniques.
- Collaborate with team members on data-related projects using virtual communication platforms.
- Document data processes, methodologies, and findings.
- Assist in identifying opportunities for data improvement and process optimization.
- Gain exposure to database management and SQL querying.
- Participate in team meetings and training sessions.
- Contribute to ad-hoc data analysis requests as needed.
- Develop proficiency in data visualization tools (e.g., Tableau, Power BI).
- Learn about data governance and best practices.
- Actively seek feedback and opportunities for professional development.
- Support the team in ensuring data accuracy and integrity.
Qualifications:
- Recent graduate with a Bachelor's degree in a quantitative field such as Statistics, Mathematics, Economics, Computer Science, or a related discipline.
- Strong analytical and problem-solving skills.
- Basic understanding of statistical concepts and data analysis principles.
- Familiarity with spreadsheet software (e.g., Microsoft Excel, Google Sheets).
- Eagerness to learn new technologies and methodologies.
- Excellent communication and interpersonal skills for effective virtual collaboration.
- Ability to work independently, manage time effectively, and stay organized in a remote setting.
- Basic knowledge of SQL or a willingness to learn is a plus.
- Exposure to programming languages like Python or R is an advantage.
- Genuine interest in data science and analytics.
- A proactive attitude and a strong desire to contribute to team success.
This advertiser has chosen not to accept applicants from your region.
4
Executive Assistant - Remote Administrative Support Specialist
80100 Shella
KES180000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote administrative support. This role is essential in ensuring the smooth and efficient operation of executive functions within a fast-paced, virtual environment. The successful candidate will manage a wide range of administrative tasks, acting as a key point of contact and gatekeeper for senior management. Responsibilities include complex calendar management, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing expense reports. You will be expected to handle confidential information with discretion and maintain meticulous records. This role requires exceptional communication skills, both written and verbal, as you will liaise with internal teams, external partners, and clients. You will be responsible for preparing presentations, reports, and other documents, ensuring accuracy and professionalism. Key duties involve screening incoming communications, prioritizing requests, and proactively addressing issues before they escalate. The Executive Assistant will also assist with project management tasks, track action items, and follow up to ensure timely completion. Experience with office management software and virtual collaboration tools is vital. The ability to anticipate needs, demonstrate initiative, and maintain a positive attitude in a remote setting is paramount. A strong understanding of business etiquette and professional conduct is expected. We are looking for a candidate with proven experience as an Executive Assistant or a similar administrative role, ideally supporting C-level executives. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent experience will be considered. Excellent organizational and time-management skills are non-negotiable, as is a high level of proficiency in Microsoft Office Suite or Google Workspace. This is a fully remote position, offering the flexibility to work from home while contributing significantly to the executive team's success. You must possess a reliable internet connection and a dedicated, professional workspace. The ideal candidate is a problem-solver who thrives in an independent work environment and is adept at navigating the nuances of virtual communication. This is a fantastic opportunity to leverage your administrative prowess in a dynamic and evolving remote workplace. You will be an integral part of ensuring our executives can focus on strategic initiatives, supported by seamless administrative operations. If you are a proactive, self-starter with a passion for supporting leadership, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Coordinator - Remote Support
80200 Shella
KES2600000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Coordinator to provide essential support for their remote operations. This role is crucial for ensuring the efficient and effective functioning of administrative processes within a fully remote work environment. You will be responsible for managing executive schedules, coordinating meetings, preparing documents, handling correspondence, and maintaining organized record-keeping systems. A key aspect of this role involves acting as a liaison between departments, facilitating communication, and supporting project-related administrative tasks. You must possess excellent attention to detail, strong problem-solving skills, and the ability to manage multiple priorities with minimal supervision. Proficiency in office productivity software and a demonstrated ability to adapt to new technologies are essential. The ideal candidate is a self-starter, highly reliable, and committed to maintaining a high standard of administrative excellence. This is a remote-first position, offering the flexibility to work from home while requiring a disciplined approach to work. You will contribute significantly to the overall productivity and success of our distributed team. Responsibilities:
- Manage complex calendars and schedule meetings for multiple team members across different locations.
- Prepare, edit, and proofread various documents, including reports, presentations, and correspondence.
- Coordinate logistics for virtual meetings and events, ensuring all participants have necessary information.
- Serve as a point of contact for internal and external inquiries, directing them to the appropriate individuals.
- Maintain organized electronic and physical filing systems.
- Assist with the preparation and distribution of company-wide communications.
- Support project teams with administrative tasks, such as tracking deadlines and organizing documentation.
- Conduct research and compile information as requested by management.
- Process expense reports and manage reimbursements.
- Contribute to the continuous improvement of administrative processes and workflows.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience in administrative support roles, preferably within a remote or hybrid work setting.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively.
- Detail-oriented with a high level of accuracy.
- Proactive problem-solving skills and ability to work independently.
- Familiarity with project management tools is a plus.
- Adaptable and comfortable working in a fast-paced, remote environment.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administration Jobs in Malindi !
6
Remote Senior Administrative Assistant - Project Support
80201 Shella
KES45000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Senior Administrative Assistant to provide comprehensive project support. This position is fully remote, offering the flexibility to work from anywhere while playing a vital role in the smooth operation of our client's projects and administrative functions. The ideal candidate will have a strong background in executive assistance or project administration, coupled with excellent communication, organizational, and digital tool proficiency. You will be responsible for managing schedules, coordinating meetings, preparing documents, and liaising with internal and external stakeholders to ensure efficient project execution and administrative workflow. This role requires a self-starter with a strong sense of responsibility and the ability to manage multiple priorities effectively in a virtual setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for senior management and project leads, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Coordinate and organize virtual meetings, ensuring all participants have the necessary information and access.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and maintain digital filing systems, ensuring easy access to important information.
- Conduct research and compile data as needed for various projects and reports.
- Act as a primary point of contact for internal and external inquiries, providing timely and professional responses.
- Assist with onboarding new team members, including preparing necessary documentation and system access.
- Support project teams by tracking deadlines, coordinating tasks, and facilitating communication.
- Manage and reconcile expense reports and process invoices.
- Proven experience as a Senior Administrative Assistant, Executive Assistant, or Project Coordinator.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is essential.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask, prioritize effectively, and work independently in a remote environment.
- Discretion and ability to handle confidential information.
- Proactive approach to problem-solving and task management.
- Familiarity with project management software is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Virtual Operations Support
80100 Shella
KES50000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide essential virtual support for their operations. This is a 100% remote position, offering flexibility and the opportunity to contribute to our success from anywhere. You will be instrumental in ensuring the smooth day-to-day running of administrative functions, managing correspondence, scheduling appointments, and maintaining digital records. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong command of office software and digital communication tools. Key responsibilities include managing email inboxes, coordinating virtual meetings, preparing documents and presentations, conducting online research, and providing general administrative support to various departments. You will also be responsible for data entry, updating databases, and ensuring the accuracy and confidentiality of information. This role requires excellent time management skills, the ability to multitask effectively, and a proactive approach to anticipating needs and solving problems. You will be expected to maintain clear and consistent communication with team members and stakeholders. A professional demeanor, a positive attitude, and a commitment to delivering high-quality work are essential. This is an excellent opportunity for an experienced administrative professional looking for a remote role where they can make a significant impact. You will be an integral part of a team that values efficiency, collaboration, and innovation. We are looking for someone who is tech-savvy and comfortable adapting to new virtual tools and platforms. Your ability to work independently and manage your workload effectively will be key to your success in this position. We offer a supportive remote work environment and the chance to develop your administrative career within a growing organization. This part-time role is designed for individuals seeking to balance their professional commitments with personal flexibility. Your dedication to maintaining seamless administrative operations will be highly valued.
Responsibilities:
Responsibilities:
- Manage and organize digital calendars and schedule virtual meetings.
- Handle incoming and outgoing electronic correspondence (email, internal messaging).
- Prepare and edit documents, reports, and presentations using standard office software.
- Conduct online research and compile information as requested.
- Maintain digital filing systems and databases, ensuring accuracy and confidentiality.
- Provide remote administrative support to managers and team members.
- Assist with data entry and record-keeping tasks.
- Coordinate travel arrangements (if applicable for remote roles).
- Respond to inquiries and provide information to internal staff.
- Contribute to the improvement of administrative processes and workflows.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Experience with video conferencing tools (e.g., Zoom, Google Meet) and collaboration platforms.
- Ability to work independently with minimal supervision.
- High school diploma or equivalent; associate's degree or higher is a plus.
- Reliable internet connection and a suitable home office setup.
- Discretion and respect for confidential information.
- A proactive and solution-oriented approach to tasks.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant, C-Suite Support
80201 Shella
KES300000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This fully remote position is critical in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities with utmost professionalism. You will be responsible for managing complex calendars, coordinating travel, preparing reports, and acting as a gatekeeper to ensure executives' time is maximized.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and calls across different time zones.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, visas, and detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations.
- Take meeting minutes and ensure timely follow-up on action items.
- Manage expense reporting and reimbursement processes for executives.
- Conduct research on various topics as needed by executives.
- Maintain confidential files and sensitive information with discretion.
- Serve as a liaison between executives and internal/external stakeholders, ensuring professional and efficient communication.
- Anticipate the needs of executives and proactively address potential issues.
- Manage special projects as assigned by the executives.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proven experience managing complex calendars and international travel arrangements.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- High degree of professionalism, discretion, and confidentiality.
- Proactive problem-solver with a resourceful and 'can-do' attitude.
- Ability to work independently with minimal supervision.
- Experience in (specific industry, e.g., technology, finance) is a plus.
This advertiser has chosen not to accept applicants from your region.
9