What Jobs are available for Administration in Kisumu?
Showing 727 Administration jobs in Kisumu
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote role, allowing you to manage your workflow efficiently from your home office. The ideal candidate is exceptionally detail-oriented, possesses superior organizational skills, and excels at managing complex schedules, coordinating meetings, and handling sensitive information with utmost discretion. You will be responsible for managing calendars, booking travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. Proficiency in a range of office software, including advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, is essential. You should be adept at prioritizing tasks, anticipating needs, and independently resolving issues as they arise. Excellent written and verbal communication skills are a must, as you will be drafting correspondence, minutes, and other essential documents. This role requires a high degree of professionalism, reliability, and a commitment to supporting the smooth operation of executive functions. You will need to demonstrate a strong ability to multitask and thrive in a fast-paced, remote work environment. Experience in a similar administrative support role, preferably supporting C-suite executives, is highly desirable. We are looking for an individual who is a self-starter, resourceful, and possesses a positive attitude. This position offers the opportunity to be an integral part of a supportive and forward-thinking team, contributing significantly to the effectiveness of our leadership. Our core administrative functions are coordinated from **Machakos, Machakos, KE**, and this role will be a key part of that. We are an equal opportunity employer and value diversity at our company.
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Office Administrator and Executive Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Office Administrator and Executive Assistant to manage the smooth operation of their **Kisumu, Kisumu, KE** office and provide comprehensive administrative support to senior management. This role is central to maintaining an efficient and professional working environment. Responsibilities include managing calendars, scheduling appointments and meetings, preparing correspondence, and coordinating travel arrangements. You will also be responsible for managing office supplies, overseeing reception duties, maintaining office filing systems, and ensuring the office premises are well-maintained and secure. A key aspect of this role involves providing high-level administrative support to executives, including drafting reports, preparing presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to problem-solving. Excellent interpersonal and communication skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software are required. A minimum of 3 years of experience in office administration or executive assistance is necessary. A diploma or degree in a relevant field is preferred. This is a fantastic opportunity for an individual who thrives in a dynamic office setting and enjoys being the backbone of a busy executive team.
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Job Description
Our client is seeking a meticulous and proactive Office Administrator to manage administrative operations for their fully remote team. This role is vital in ensuring the smooth day-to-day functioning of the organization, supporting staff, and maintaining efficient office systems, all within a virtual context. The ideal candidate will be highly organized, possess excellent communication skills, and be adept at managing multiple tasks simultaneously.
Key responsibilities include managing correspondence (email, calls), maintaining digital filing systems, scheduling virtual meetings, and coordinating logistical aspects for remote staff as needed. You will also be responsible for managing office supplies (for remote workers), processing invoices, and assisting with basic bookkeeping tasks. The administrator will act as a point of contact for internal and external inquiries, providing prompt and professional support. Experience with office management software, cloud-based storage solutions, and communication platforms (e.g., Slack, Zoom) is essential. Proactive problem-solving and the ability to anticipate the needs of the team are highly valued. As this is a fully remote position, strong self-discipline, excellent time management, and the ability to work independently with minimal supervision are paramount. We are looking for an individual committed to maintaining an organized and efficient remote working environment.
Qualifications:
Key responsibilities include managing correspondence (email, calls), maintaining digital filing systems, scheduling virtual meetings, and coordinating logistical aspects for remote staff as needed. You will also be responsible for managing office supplies (for remote workers), processing invoices, and assisting with basic bookkeeping tasks. The administrator will act as a point of contact for internal and external inquiries, providing prompt and professional support. Experience with office management software, cloud-based storage solutions, and communication platforms (e.g., Slack, Zoom) is essential. Proactive problem-solving and the ability to anticipate the needs of the team are highly valued. As this is a fully remote position, strong self-discipline, excellent time management, and the ability to work independently with minimal supervision are paramount. We are looking for an individual committed to maintaining an organized and efficient remote working environment.
Qualifications:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Experience with virtual communication and collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Detail-oriented with strong problem-solving capabilities.
- Ability to manage multiple tasks and prioritize effectively.
- Experience with basic bookkeeping and invoice processing is an advantage.
- Must be self-motivated and able to work autonomously in a remote setting.
- High school diploma required; an Associate's degree or higher is a plus.
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2
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a growing non-profit organization focused on community development, is looking for a diligent and organized Administrative Assistant. This role offers a hybrid work model, combining remote flexibility with essential in-office collaboration to support the organization's mission. You will be instrumental in ensuring the smooth day-to-day operations, managing schedules, coordinating meetings, and providing comprehensive support to the team.
Responsibilities:
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for staff members and the executive team.
- Prepare meeting agendas, take minutes, and distribute follow-up action items.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintain organized electronic and physical filing systems for important documents.
- Assist with travel arrangements, including booking flights and accommodation.
- Support event planning and execution for workshops and community outreach programs.
- Manage office supplies and inventory, ensuring availability of necessary resources.
- Prepare reports, presentations, and other documents as required.
- Provide general administrative support to various departments and staff.
- Handle basic bookkeeping tasks and process invoices.
- Contribute to a positive and efficient work environment, both remotely and in the office.
- Proven administrative or office management experience.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Effective written and verbal communication skills.
- Experience with virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Ability to work independently and as part of a team.
- Discretion and ability to handle confidential information.
- A proactive approach to problem-solving and a keen attention to detail.
- Access to a reliable internet connection for remote workdays.
- High school diploma or equivalent; further education or certifications are a plus.
- Familiarity with the community landscape in Garissa, Garissa, KE and surrounding areas is beneficial.
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3
Executive Administrative Coordinator
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Executive Administrative Coordinator to provide comprehensive support within a remote-first environment. This role is integral to ensuring the smooth operation of executive functions and supporting the administrative needs of a dynamic team. The ideal candidate will possess excellent communication skills, strong proficiency in office software, and the ability to manage multiple tasks efficiently and prioritize effectively. They will be responsible for managing calendars, coordinating meetings, preparing documents, and handling general administrative duties with a high degree of professionalism and discretion. This position offers the flexibility of remote work while playing a crucial role in supporting the productivity and success of the executive team.
Responsibilities:
Responsibilities:
- Manage executive calendars, including scheduling appointments, meetings, and conference calls, resolving conflicts as they arise.
- Prepare and edit correspondence, presentations, and other documents.
- Screen and prioritize incoming communications, directing them to the appropriate individuals.
- Coordinate logistics for virtual meetings, including scheduling, setting up virtual rooms, and ensuring all participants have access.
- Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.
- Maintain organized digital filing systems and databases.
- Assist with the preparation of reports and summaries.
- Process expense reports and manage departmental budget-related administrative tasks.
- Serve as a point of contact for internal and external inquiries, providing information and support.
- Support the implementation of administrative procedures and policies.
- Undertake special projects as assigned by the executive team.
- Ensure confidentiality of sensitive information.
- Provide general administrative support to ensure efficient office operations.
- Assist in onboarding new team members with administrative setup.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of professionalism, discretion, and reliability.
- Experience working in a remote or hybrid work environment is highly preferred.
- Proactive approach and ability to work independently with minimal supervision.
- Adaptability and willingness to learn new skills and systems.
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4
Remote Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), preparing reports and presentations, managing correspondence, and handling confidential information with utmost care. You will also be expected to anticipate needs, resolve issues independently, and contribute to the smooth operation of the executive office. A keen eye for detail, strong problem-solving abilities, and proficiency in modern office software suites are essential. This role requires a dedicated individual who thrives in a fast-paced environment and is committed to delivering high-quality support. While the role is fully remote , successful candidates must demonstrate the ability to maintain strong working relationships with team members and stakeholders virtually. We are looking for someone who is a self-starter, possesses excellent time management skills, and is comfortable working independently. The ability to adapt to changing priorities and demands is crucial. If you are a detail-oriented professional with a passion for providing top-tier administrative support and thrive in a remote work setting, we encourage you to apply. This role is based out of Machakos, Machakos, KE , but the work is performed entirely remotely.
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5
Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a crucial role, enabling executives to maximize their efficiency and focus on strategic objectives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems in a fast-paced, remote work environment. You will manage complex calendars, coordinate travel, prepare correspondence, and handle various administrative tasks with utmost discretion and professionalism.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
- Prepare and edit correspondence, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Organize and maintain confidential files and records.
- Conduct research and compile data for reports and special projects.
- Prepare expense reports and manage budget-related administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Manage meeting logistics, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle ad-hoc administrative tasks as required to support the executive team.
Qualifications:
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent G Suite tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage competing deadlines effectively.
- Proactive problem-solving skills and resourcefulness.
- Experience with travel booking and expense management systems.
- Demonstrated ability to work independently and collaboratively in a remote setting.
- A professional and polished demeanor.
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Remote Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is seeking a highly organized and detail-oriented Remote Administrative Assistant to join their virtual team. This position is critical to ensuring the smooth operation of our client's administrative functions, providing essential support from a remote-first environment. The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining digital records with utmost confidentiality and efficiency. You will be the first point of contact for many clients and stakeholders, requiring exceptional communication and interpersonal skills. Duties include preparing reports, organizing travel arrangements (when necessary), managing calendars, processing invoices, and assisting with special projects as assigned. A proactive approach to problem-solving and the ability to work independently are paramount. This role offers the flexibility to work from anywhere, emphasizing trust and autonomy. We are looking for an individual who is tech-savvy, proficient in various cloud-based collaboration tools, and possesses a strong understanding of office management principles. A positive attitude, excellent time management, and the ability to multitask effectively are essential. The ideal candidate will have a proven track record of success in administrative roles, demonstrating reliability and a commitment to high standards. This is an excellent opportunity to contribute to a growing team while enjoying the benefits of a remote work arrangement. The successful candidate will thrive in a virtual setting, proactively identifying areas for improvement in administrative processes. We value individuals who are adaptable, eager to learn, and committed to delivering exceptional support. If you are a self-starter with a passion for organization and efficiency, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Prepare and edit documents, reports, presentations, and correspondence.
- Organize and maintain digital and physical filing systems.
- Coordinate travel arrangements and process expense reports.
- Assist with event planning and logistics for virtual meetings and company events.
- Conduct research and compile data for various projects.
- Provide general administrative support to team members as needed.
- Maintain confidentiality of sensitive information.
- Manage office supplies and coordinate with vendors.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and professionalism.
- Self-motivated and able to work with minimal supervision.
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7
Remote Administrative Coordinator
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Coordinator to provide comprehensive support to their executive team and operations. This is a critical remote role that ensures the smooth functioning of daily administrative tasks, allowing our client's core business to operate efficiently. You will be responsible for managing calendars, coordinating meetings and events, handling correspondence, preparing reports, and maintaining databases, all within a virtual work environment. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively. Strong communication and interpersonal skills are vital for interacting with internal stakeholders, external partners, and clients. In this remote-first position, you will leverage various digital tools and platforms to manage tasks and collaborate with team members. Experience with virtual meeting software, project management tools, and standard office productivity suites is essential. You should be a self-starter, capable of working autonomously, prioritizing tasks, and meeting deadlines without direct supervision. Proactive problem-solving and the ability to anticipate needs are highly valued. This role offers a unique opportunity to contribute significantly to our client's success by ensuring that administrative processes are streamlined and efficient, all from the comfort and convenience of your home office. Join a team that values efficiency and professionalism in a fully remote setting.
Responsibilities:
Responsibilities:
- Manage executive calendars, schedule appointments, and coordinate meetings across different time zones.
- Prepare agendas, take minutes, and distribute follow-up actions for meetings.
- Handle incoming and outgoing communications, including emails, calls, and correspondence.
- Organize and maintain digital filing systems and databases.
- Assist in the preparation of presentations, reports, and other documents.
- Coordinate travel arrangements and logistics as needed.
- Manage vendor relationships and process invoices.
- Support event planning and coordination for virtual and hybrid events.
- Conduct research and compile information for various projects.
- Ensure smooth operation of office procedures and administrative workflows.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in G Suite (Google Workspace) or Microsoft Office Suite.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication abilities.
- Ability to work independently and proactively.
- High level of discretion and confidentiality.
- Experience with CRM or project management software is a plus.
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8
Remote Administrative Manager
Posted 2 days ago
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Job Description
Our client is looking for a highly organized and efficient Remote Administrative Manager to oversee and streamline administrative operations. This role is perfect for a proactive individual who can manage multiple tasks, support a distributed team, and ensure the smooth functioning of day-to-day administrative activities. You will be instrumental in establishing and maintaining efficient administrative systems and processes.
Responsibilities:
Responsibilities:
- Manage and coordinate a wide range of administrative tasks and office procedures.
- Develop, implement, and maintain efficient administrative systems and processes.
- Oversee the scheduling and coordination of meetings, travel arrangements, and events.
- Manage office supplies inventory and procurement processes.
- Supervise and train administrative support staff.
- Handle correspondence, emails, and phone calls with professionalism.
- Prepare reports, presentations, and other documents as required.
- Ensure the smooth operation of office equipment and technology.
- Maintain confidential records and filing systems.
- Assist with onboarding new employees, including administrative setup.
- Coordinate with IT support for technical assistance.
- Develop and manage the administrative budget.
- Ensure compliance with company policies and procedures.
- Act as a point of contact for internal and external stakeholders regarding administrative matters.
- Proactively identify and resolve administrative challenges.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience in administrative roles, with at least 2 years in a supervisory or managerial capacity.
- Proven experience in managing administrative functions in a remote or hybrid work environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Ability to work independently with minimal supervision.
- Strong problem-solving skills and attention to detail.
- Experience in budget management is a plus.
- Professional demeanor and a positive attitude.
- Ability to adapt to changing priorities and work demands.
- Experience in office management or facilities coordination is beneficial.
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