What Jobs are available for Administration in Kakamega?
Showing 612 Administration jobs in Kakamega
Executive Administrative Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in our **Kakamega, Kakamega, KE** office and requires an individual with exceptional attention to detail, strong multitasking abilities, and excellent communication skills. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements (both domestic and international), and preparing meeting agendas and minutes. This role also involves handling confidential information with the utmost discretion.
Key duties include managing correspondence, preparing reports and presentations, conducting research, and liaising with internal and external stakeholders. You will be the primary point of contact for executives, requiring a professional and polished demeanor at all times. The ability to anticipate needs, prioritize tasks effectively, and work independently under pressure is crucial. Experience in managing office operations, coordinating events, and handling expense reports is also required. This position demands a proactive approach, with the capacity to take initiative and solve problems efficiently. You will be expected to maintain a high level of professionalism and confidentiality.
Qualifications include a Diploma or Bachelor's degree in Business Administration or a related field, with a minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time-management skills, strong interpersonal abilities, and a keen eye for detail are mandatory. The ability to adapt to changing priorities and handle multiple tasks simultaneously is vital. This is a fantastic opportunity to support key leaders within a growing organization and contribute to its overall success. The role offers a competitive salary and benefits package.
Key duties include managing correspondence, preparing reports and presentations, conducting research, and liaising with internal and external stakeholders. You will be the primary point of contact for executives, requiring a professional and polished demeanor at all times. The ability to anticipate needs, prioritize tasks effectively, and work independently under pressure is crucial. Experience in managing office operations, coordinating events, and handling expense reports is also required. This position demands a proactive approach, with the capacity to take initiative and solve problems efficiently. You will be expected to maintain a high level of professionalism and confidentiality.
Qualifications include a Diploma or Bachelor's degree in Business Administration or a related field, with a minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent organizational and time-management skills, strong interpersonal abilities, and a keen eye for detail are mandatory. The ability to adapt to changing priorities and handle multiple tasks simultaneously is vital. This is a fantastic opportunity to support key leaders within a growing organization and contribute to its overall success. The role offers a competitive salary and benefits package.
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0
Office Administrator
Posted 5 days ago
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Job Description
Our client, a growing business, is looking for a proactive and organized Office Administrator to manage and support daily administrative operations. This hybrid role offers a blend of remote work flexibility and in-office presence to ensure seamless functioning of our facilities. You will be responsible for a wide range of tasks, including managing correspondence, scheduling appointments, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping and record-keeping. The ideal candidate will possess excellent communication and interpersonal skills, with a keen eye for detail and a strong ability to multitask. Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook) is essential. You will act as a point of contact for internal and external stakeholders, ensuring a professional and efficient administrative environment. This role requires discretion in handling confidential information and a commitment to maintaining organized and accessible records. You will support various departments by providing administrative assistance, streamlining processes, and contributing to a positive workplace culture. The ability to work independently and collaboratively, managing your time effectively across both remote and office-based tasks, is crucial for success in this position. Join our client to contribute to the smooth running of daily operations and become an integral part of their supportive team.
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1
Executive Administrative Assistant (Remote)
Posted 2 days ago
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Job Description
Our client is searching for an exceptional and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This role is pivotal in ensuring the smooth and efficient operation of executive functions, requiring meticulous attention to detail, discretion, and superior communication skills. You will be responsible for managing complex calendars, coordinating virtual meetings across multiple time zones, preparing meeting agendas, and distributing minutes. Proactive gatekeeping and efficient prioritization of incoming communications and requests are essential. The successful candidate will handle travel arrangements, including booking flights, accommodations, and transportation, often with short notice. You will also be tasked with preparing reports, presentations, and other critical documents, requiring advanced proficiency in office productivity software. Expense report management, invoice processing, and maintaining confidential files are also key responsibilities. This is a remote-first position, demanding a high degree of self-discipline, initiative, and the ability to thrive in an independent work environment. You will leverage various digital tools for communication, project management, and document sharing. Building and maintaining strong relationships with internal stakeholders and external contacts is crucial. The ideal candidate will possess a keen understanding of business etiquette and professionalism, adapting seamlessly to different communication styles. This role requires an individual who can anticipate needs, solve problems proactively, and maintain a high level of accuracy and confidentiality. We are looking for a dedicated professional who can provide unwavering support and contribute to the overall productivity and success of our executives. This is an opportunity to be an integral part of a forward-thinking organization, working entirely from your chosen remote location. The role is advertised for **Kakamega, Kakamega, KE**, but operates completely remotely.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize executive calendars and schedules.
- Coordinate and facilitate virtual meetings and conference calls.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Handle all aspects of domestic and international travel arrangements.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Manage and reconcile expense reports and corporate credit cards.
- Maintain confidential files and records with utmost security.
- Serve as a primary point of contact for internal and external communications.
- Anticipate executive needs and proactively address potential issues.
- Streamline administrative processes for efficiency.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional organizational and time management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently with minimal supervision.
- Proactive problem-solving abilities.
- Familiarity with travel booking platforms and expense management software.
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2
Senior Executive Administrative Assistant
Posted 5 days ago
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Job Description
Our client, a dynamic and growing organization, is seeking a highly organized, proactive, and experienced Senior Executive Administrative Assistant. This is a critical, fully remote role supporting senior leadership with comprehensive administrative and operational assistance. You will be the organizational backbone, ensuring seamless operations and enabling executives to focus on strategic priorities.
As a Senior Executive Assistant, you will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. Your responsibilities will include facilitating communication between departments, managing meeting logistics, and anticipating the needs of the executives you support. This role requires exceptional attention to detail, superior organizational skills, and the ability to multitask efficiently in a fast-paced, remote environment. You should be proficient in a range of office software and possess excellent interpersonal and communication abilities.
Responsibilities:
As a Senior Executive Assistant, you will manage complex calendars, coordinate domestic and international travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. Your responsibilities will include facilitating communication between departments, managing meeting logistics, and anticipating the needs of the executives you support. This role requires exceptional attention to detail, superior organizational skills, and the ability to multitask efficiently in a fast-paced, remote environment. You should be proficient in a range of office software and possess excellent interpersonal and communication abilities.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with internal and external stakeholders.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, visas, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and manage meeting logistics, including preparing agendas, taking minutes, and distributing follow-up actions.
- Conduct research and compile information for various projects and executive requests.
- Manage and track expense reports and reimbursements.
- Act as a liaison between executives and other departments, clients, and external partners.
- Proactively identify and address potential issues or conflicts, offering solutions.
- Maintain organized filing systems, both physical and digital.
- Provide general administrative support as needed.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5-7 years of experience providing high-level administrative support to senior executives, preferably in a remote capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High degree of professionalism, discretion, and ethical conduct.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Experience in event planning and coordination is a plus.
- Adaptability and resilience in managing changing priorities in a remote setting.
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3
Operations Manager - Office Administration & Support
Posted 2 days ago
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Job Description
Our client is seeking a meticulous and proactive Operations Manager to oversee administrative functions and provide essential support to ensure seamless daily operations. This is a fully remote position, offering the flexibility to manage operations from anywhere. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meeting schedules, handling correspondence, and maintaining organized filing systems. This role requires excellent organizational skills and the ability to multitask efficiently. You will also be involved in assisting with event planning, managing vendor relationships, and ensuring that all operational processes are efficient and effective. Strong communication and interpersonal skills are vital, as you will interact with various internal departments and external stakeholders. The ability to anticipate needs, problem-solve proactively, and maintain a high level of confidentiality is paramount. Proficiency in standard office software suites is a must. We are looking for an individual who is highly detail-oriented, possesses strong time management abilities, and can work independently in a remote setting while maintaining a collaborative spirit. This role offers a unique opportunity to contribute significantly to the smooth functioning of the organization. If you are a dedicated administrative professional with a passion for efficiency and a knack for managing diverse tasks, we encourage you to apply and become an integral part of our remote team.
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4
Remote Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Remote Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial in ensuring the smooth operation of various administrative functions from a distance. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. You will be the backbone of daily operations, managing correspondence, scheduling, document management, and assisting with various projects.
Responsibilities include:
Qualifications:
This is a fully remote opportunity, providing the flexibility to work from home. Our client is committed to fostering a supportive and productive remote work culture. If you are a self-starter with a passion for providing exceptional administrative support, apply now to join our client's growing team.
Responsibilities include:
- Managing calendars, scheduling meetings, and coordinating appointments across different time zones.
- Handling incoming and outgoing communications, including emails, phone calls, and mail.
- Preparing reports, presentations, and other documents as needed.
- Maintaining organized digital filing systems and ensuring easy retrieval of information.
- Assisting with travel arrangements and expense reporting.
- Coordinating and facilitating virtual meetings, including setting up technology and taking minutes.
- Providing support to team members with administrative tasks and project-related activities.
- Conducting research and compiling information for various projects.
- Implementing and improving administrative processes for enhanced efficiency.
- Acting as a point of contact for internal and external inquiries.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
- Excellent command of English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Exceptional attention to detail and accuracy.
- Experience with project management tools is a plus.
- Familiarity with cloud-based collaboration tools (e.g., Slack, Zoom, Asana).
- Ability to work independently with minimal supervision in a remote environment.
- Discretion and confidentiality in handling sensitive information.
- A positive attitude and a strong work ethic.
This is a fully remote opportunity, providing the flexibility to work from home. Our client is committed to fostering a supportive and productive remote work culture. If you are a self-starter with a passion for providing exceptional administrative support, apply now to join our client's growing team.
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5
Senior Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to work from anywhere within Kenya. The ideal candidate will be proactive, possess exceptional communication skills, and be adept at managing multiple tasks simultaneously. You will be responsible for providing comprehensive administrative support to a team of executives, coordinating complex schedules, managing correspondence, preparing reports and presentations, and overseeing office supplies and logistics. Key responsibilities include:
The successful candidate will have a proven track record in administrative support, preferably in a senior role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software are essential. Strong interpersonal skills, problem-solving abilities, and a commitment to delivering high-quality work are also crucial. This role requires a self-starter who can work independently with minimal supervision while collaborating effectively with a distributed team. If you are a highly motivated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Location: Kakamega, Kakamega, KE
- Managing and maintaining executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Screening and directing phone calls and emails, responding to inquiries, and escalating issues as needed.
- Preparing and editing documents, reports, presentations, and correspondence with a high degree of accuracy.
- Organizing and coordinating virtual meetings, ensuring all participants have necessary materials and technology.
- Implementing and maintaining efficient filing systems, both digital and physical.
- Conducting research and compiling data for various projects and reports.
- Assisting with onboarding new remote employees by preparing necessary documentation and resources.
- Managing office supplies and vendor relationships for remote team members.
- Providing general administrative support to other departments as required.
- Maintaining a high level of confidentiality and professionalism in all interactions.
The successful candidate will have a proven track record in administrative support, preferably in a senior role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software are essential. Strong interpersonal skills, problem-solving abilities, and a commitment to delivering high-quality work are also crucial. This role requires a self-starter who can work independently with minimal supervision while collaborating effectively with a distributed team. If you are a highly motivated administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Location: Kakamega, Kakamega, KE
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