58 Administration jobs in Embu
Office Manager
60100 Embu, Eastern
KES150000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client, a fast-growing startup in the digital marketing space, is looking for a highly organized and proactive Office Manager to join their fully remote operational team. While the role is fully remote, it requires exceptional organizational skills to manage administrative functions, support remote team members, and ensure the smooth running of daily operations. You will be responsible for managing schedules, coordinating virtual meetings, handling correspondence, maintaining digital records, and facilitating internal communication. This is a fantastic opportunity for an administrative professional to play a key role in a dynamic, remote-first company, ensuring efficiency and productivity across the organization. The ideal candidate possesses strong administrative experience, with a proven track record of success in managing complex tasks in a remote or independent setting. Excellent proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and project management tools is essential. Outstanding communication, interpersonal, and time management skills are critical. You should be a self-starter, highly detail-oriented, and capable of multitasking effectively. Responsibilities include: Managing and organizing digital calendars and scheduling virtual appointments; coordinating virtual team meetings and preparing agendas and minutes; handling internal and external communications; maintaining and organizing digital filing systems; assisting with onboarding new remote employees; managing office supplies and vendor relationships (where applicable for remote support); supporting executive staff with administrative tasks; and implementing and improving administrative processes to enhance remote team efficiency. Join our collaborative and forward-thinking remote team, contributing your administrative expertise to foster a productive and supportive work environment, all from your home office. This role offers a competitive salary and the flexibility of a remote position.
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0
Office Manager
60100 Embu, Eastern
KES65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth functioning of their administrative operations. This hybrid role requires a blend of on-site presence and remote flexibility, ensuring that all office activities are managed efficiently. You will be responsible for a wide range of administrative tasks, including managing office supplies, coordinating meetings, handling correspondence, and supporting staff. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. Key responsibilities include maintaining office systems, managing vendor relationships, and ensuring a safe and productive work environment. You will serve as a primary point of contact for employees, visitors, and external partners. Assisting with event planning, travel arrangements, and basic bookkeeping may also be part of your duties. Proficiency in office productivity software (e.g., Microsoft Office Suite) is essential. You should be adept at multitasking, prioritizing tasks, and problem-solving independently. A professional demeanor and a commitment to providing exceptional support to the team are highly valued. This role offers the opportunity to manage a dynamic office environment, contributing to the overall success of the organization based in **Embu, Embu, KE**, with the flexibility of hybrid work.
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1
Front Office Manager
60100 Embu, Eastern
KES70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a boutique hotel renowned for its exceptional guest experiences, is seeking a proactive and personable Front Office Manager to lead their remote guest services team. This role is crucial for ensuring the seamless operation of guest interactions, from booking inquiries to check-out, and for upholding the hotel's reputation for outstanding service. You will be instrumental in managing reservations, coordinating with other departments, and resolving guest issues with efficiency and grace, all while working in a remote-first environment. The ideal candidate possesses strong leadership skills, exceptional communication abilities, and a deep understanding of the hospitality industry. This is a unique opportunity for an experienced hospitality professional to contribute significantly to guest satisfaction and operational excellence from anywhere. Your dedication to service and ability to motivate a remote team will be key to success.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee all aspects of front office operations, including check-in, check-out, reservations, and guest services.
- Manage and train remote front desk staff, ensuring high standards of customer service and professionalism.
- Handle guest inquiries, requests, and complaints promptly and effectively, ensuring guest satisfaction.
- Coordinate with housekeeping, maintenance, and F&B departments to ensure smooth service delivery.
- Implement and enforce hotel policies and procedures, maintaining brand standards.
- Manage room inventory and occupancy rates, working with sales and marketing to maximize revenue.
- Develop and maintain strong relationships with guests, fostering loyalty and repeat business.
- Prepare daily reports on front office activities, occupancy, and revenue.
- Ensure the cleanliness and presentation of the front desk area and lobby.
- Handle billing and payment processing accurately and efficiently.
- Proactively identify opportunities to enhance the guest experience and suggest service improvements.
- Manage the scheduling of front desk staff to ensure adequate coverage.
- Act as a point of contact for VIP guests and ensure their needs are met.
- Stay informed about local attractions and events to provide informed recommendations to guests.
Qualifications:
- Proven experience in front office management or a similar supervisory role in the hospitality industry.
- Excellent understanding of hotel operations and reservation systems (e.g., Opera, Fidelio).
- Strong leadership, management, and interpersonal skills.
- Exceptional customer service and communication skills, both written and verbal.
- Ability to handle stressful situations calmly and professionally.
- Proficiency in Microsoft Office Suite and hotel management software.
- A flexible and adaptable approach to work.
- Ability to work independently and as part of a remote team.
- Knowledge of local tourism and hospitality trends is a plus.
- A passion for delivering exceptional guest experiences.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant & Office Manager (Remote)
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 5 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant & Office Manager to join their fully remote administrative team. This role is integral to ensuring the smooth and efficient day-to-day operations of the organization. You will be responsible for managing executive schedules, coordinating complex travel arrangements, handling communications, and overseeing various administrative functions. The ideal candidate is a master of organization, possesses exceptional communication skills, and thrives in a dynamic, remote work environment.
Responsibilities:
Responsibilities:
- Manage and organize complex calendars for senior executives, including scheduling meetings, appointments, and calls.
- Coordinate and book domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technical support.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research on various topics as needed and prepare summaries.
- Process expense reports and manage departmental budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Oversee the procurement and management of office supplies and equipment for remote staff as needed.
- Assist with onboarding new remote employees, providing necessary administrative support.
- Proactively identify opportunities to improve administrative processes and efficiency.
- Maintain a high level of professionalism and provide exceptional support to the executive team.
- Location: This is a fully remote position, supporting our client's operations in the Embu, Embu, KE area, but open to candidates across Kenya.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or Office Manager, with significant experience supporting C-suite executives in a remote capacity.
- Proven ability to manage multiple priorities, meet deadlines, and maintain strict confidentiality.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Google Meet, Slack).
- Strong written and verbal communication skills.
- Experience with travel booking platforms and expense management software.
- A proactive approach to problem-solving and a keen eye for detail.
- Ability to work independently with minimal supervision and demonstrate initiative.
- Professional demeanor and a strong work ethic.
- Experience managing virtual teams or remote office operations is a significant advantage.
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3
Remote Entry-Level Data Analyst Graduate Trainee
60100 Embu, Eastern
KES70000 Monthly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking enthusiastic and bright recent graduates for a Remote Entry-Level Data Analyst Graduate Trainee program. This is an exceptional opportunity to kick-start your career in data analytics within a fully remote environment. You will receive comprehensive training and mentorship to develop essential skills in data collection, analysis, interpretation, and visualization.
The program is designed to provide hands-on experience across various industries and projects. You will work closely with senior data analysts and business stakeholders to understand data needs, extract insights, and contribute to data-driven decision-making. This role requires a keen eye for detail, a logical mindset, and a strong desire to learn and grow.
Key Responsibilities:
Qualifications:
This role provides a fantastic springboard for a career in data, offering the flexibility of remote work. While the projects might relate to various sectors potentially linked to areas like Embu, Embu, KE , the work itself is performed entirely online. We are looking for driven individuals ready to immerse themselves in the world of data and contribute fresh perspectives.
The program is designed to provide hands-on experience across various industries and projects. You will work closely with senior data analysts and business stakeholders to understand data needs, extract insights, and contribute to data-driven decision-making. This role requires a keen eye for detail, a logical mindset, and a strong desire to learn and grow.
Key Responsibilities:
- Assist in gathering and cleaning large datasets from various sources.
- Perform basic data analysis to identify trends, patterns, and anomalies.
- Contribute to the development of reports and dashboards to present findings.
- Support senior analysts in ad-hoc data requests and projects.
- Learn and apply various data analysis tools and techniques.
- Participate in team meetings and contribute ideas for data-driven solutions.
- Help in validating data accuracy and integrity.
- Assist in the documentation of data processes and methodologies.
- Gain exposure to different business areas and their data challenges.
- Develop foundational skills in SQL, Python/R, and data visualization tools.
Qualifications:
- Recent graduate with a Bachelor's degree in Statistics, Mathematics, Computer Science, Economics, Data Science, or a related quantitative field.
- Strong analytical and problem-solving abilities.
- Basic understanding of statistical concepts.
- Familiarity with spreadsheet software (e.g., Microsoft Excel).
- Eagerness to learn new technologies and methodologies.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a remote team setting.
- High level of attention to detail and accuracy.
- A proactive attitude and a passion for data.
- Prior internship or project experience in data analysis is a plus but not mandatory.
This role provides a fantastic springboard for a career in data, offering the flexibility of remote work. While the projects might relate to various sectors potentially linked to areas like Embu, Embu, KE , the work itself is performed entirely online. We are looking for driven individuals ready to immerse themselves in the world of data and contribute fresh perspectives.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
60100 Embu, Eastern
KES280000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive-level activities. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling correspondence on behalf of executives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address challenges. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be adept at managing multiple priorities, working under pressure, and maintaining confidentiality in a demanding environment. Strong written and verbal communication skills are crucial for interacting with internal and external stakeholders at all levels. This position requires a high degree of professionalism, discretion, and resourcefulness. Your responsibilities will include conducting research, preparing meeting agendas and minutes, managing expense reports, and assisting with special projects as needed. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote setting is paramount. We are looking for an individual who is a self-starter, possesses excellent problem-solving skills, and is dedicated to providing top-tier support. This is an excellent opportunity to work closely with senior leadership and contribute to the success of a dynamic organization from the convenience of your home office. The successful candidate will be adaptable, tech-savvy, and committed to maintaining a high standard of administrative excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings and appointments.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile information for various projects and initiatives.
- Prepare meeting agendas, take minutes, and track action items.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidential files and records with utmost discretion.
- Provide general administrative support and assist with ad-hoc tasks as required.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior-level executives in a remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Detail-oriented with a commitment to accuracy.
- Self-motivated, resourceful, and able to work independently.
- Proven ability to multitask and adapt to changing priorities.
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5
Remote Administrative Assistant - Executive Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support in a fully remote setting. This role is essential for ensuring the smooth day-to-day operations of our senior leadership team. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing meeting materials. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a strong ability to multitask and prioritize effectively. You must be proficient in a range of office software and communication tools, and capable of handling sensitive information with discretion and professionalism. This is a remote-first position, requiring excellent written and verbal communication skills, as well as the ability to anticipate needs and proactively address challenges. Your responsibilities will include managing correspondence, organizing digital files, and assisting with various administrative projects. You will serve as a key point of contact for internal and external stakeholders, ensuring clear and timely communication. We are looking for a reliable and efficient individual who can provide exceptional support to our executives, enabling them to focus on strategic priorities. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote environment is paramount. This role offers the opportunity to contribute to a dynamic organization while enjoying the flexibility of working from home. You will play a vital role in ensuring the efficiency and effectiveness of our leadership team.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, including scheduling meetings and appointments.
- Arrange and coordinate domestic and international travel logistics for executives.
- Prepare meeting agendas, take minutes, and distribute meeting notes.
- Manage and organize digital filing systems and document management.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Assist with expense reporting and budget tracking for executive support.
- Prepare presentations, reports, and other documents as required.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively provide support.
- Manage special administrative projects as assigned.
- Maintain confidentiality and exercise discretion in all matters.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage deadlines effectively.
- Discretion and professionalism in handling confidential information.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work independently and maintain productivity in a remote setting.
This advertiser has chosen not to accept applicants from your region.
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6
Virtual Administrative Assistant - Executive Support
60400 Embu, Eastern
KES65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client seeks a highly organized and proactive Virtual Administrative Assistant to provide comprehensive executive support. This is a fully remote position, demanding exceptional organizational skills, attention to detail, and the ability to manage a diverse range of administrative tasks efficiently. The successful candidate will support senior executives, ensuring smooth daily operations and effective communication. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and undertaking special projects. A strong command of digital tools and a commitment to professionalism are crucial for success in this remote role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, calls, and messages, responding as appropriate.
- Prepare, proofread, and format correspondence, reports, presentations, and other documents.
- Organize and coordinate virtual meetings, including setting up conference calls, preparing agendas, and distributing minutes.
- Conduct research on various topics as required by executives.
- Manage expense reports and processing of invoices.
- Maintain organized digital filing systems and databases.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Anticipate needs and proactively address potential issues to ensure seamless executive operations.
- Undertake special administrative projects as assigned.
- Provide administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably in a remote capacity.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Self-starter with the ability to work independently with minimal supervision.
- Must be based within or able to work remotely from **Embu, Embu, KE** or surrounding areas.
This is an excellent opportunity for a detail-oriented professional to provide critical support in a fully remote capacity. If you thrive in an organized, efficient environment and possess strong administrative acumen, we encourage you to apply. The role is fully remote, serving executives and teams across various locations, with a focus supporting professionals in **Embu, Embu, KE**.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Executive Support
60400 Embu, Eastern
KES70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide dedicated support to their executive team. This is a fully remote position, offering the flexibility to work from home. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking skills. Responsibilities include managing complex calendars, scheduling virtual meetings, and coordinating travel arrangements for executives. You will be responsible for preparing correspondence, reports, and presentations, ensuring a high level of professionalism and accuracy. This role requires the ability to handle confidential information with discretion and maintain strict confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various virtual collaboration tools (e.g., Zoom, Slack) are essential. You will also assist with data entry, document management, and other administrative tasks as needed. The ability to prioritize effectively, manage multiple tasks simultaneously, and work independently with minimal supervision is crucial. A Bachelor's degree or equivalent experience in an administrative capacity is required, with a minimum of 3 years of experience in a similar role. We are looking for an individual who is a strong problem-solver, possesses excellent time management skills, and is committed to providing exceptional support. This is an excellent opportunity to join a growing organization and contribute to its success while enjoying the benefits of remote work. If you are a reliable and dedicated administrative professional looking for a challenging and rewarding remote role, we encourage you to apply and become an integral part of our client's executive operations.
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8
Remote Administrative Assistant - Project Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Remote Administrative Assistant to provide essential project support. This fully remote role is perfect for an individual with excellent organizational skills, attention to detail, and a proactive approach to administrative tasks. You will be responsible for managing project documentation, scheduling meetings, coordinating communication between project team members, and ensuring the smooth execution of administrative aspects of various projects. The ability to work independently and maintain a high level of accuracy in a virtual environment is crucial.
Responsibilities:
Responsibilities:
- Assist project managers with administrative tasks, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Manage project documentation, ensuring all files are organized, up-to-date, and accessible.
- Coordinate communication between project team members, stakeholders, and external partners.
- Track project deadlines and deliverables, providing reminders and follow-ups as needed.
- Assist with the preparation of project reports, presentations, and other project-related documents.
- Maintain project calendars and update project management tools with relevant information.
- Process project-related expenses and invoices.
- Handle general administrative duties such as data entry, document formatting, and record keeping.
- Support the onboarding process for new project team members.
- Contribute to process improvements for project administration.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar support role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software (e.g., Asana, Trello, Monday.com) is a strong asset.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently, manage workload, and meet deadlines in a remote setting.
- Proactive attitude and willingness to take initiative.
- Discretion in handling confidential information.
- A diploma or degree in a relevant field is preferred.
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