What Jobs are available for Administration in Embu?
Showing 528 Administration jobs in Embu
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing startup in the renewable energy sector, is looking for a proactive and highly organized Executive Administrative Assistant to provide comprehensive remote support. This is a critical role that ensures the smooth operation of executive functions by managing schedules, coordinating communications, and handling various administrative tasks with discretion and efficiency. The ideal candidate will be a master of multitasking, possess exceptional organizational skills, and maintain a high level of professionalism in all interactions. You will be the primary point of contact for internal and external stakeholders, managing correspondence, preparing reports, and coordinating meetings and travel arrangements. A keen eye for detail and the ability to anticipate needs are essential. This position requires proficiency in a range of office software and a strong understanding of virtual collaboration tools. You will support multiple executives, requiring excellent time management and prioritization abilities. This role is designed to be fully remote, allowing you to contribute effectively from your home office, with the operational focus for key coordination activities relating to the Embu, Embu, KE region.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, scheduling meetings, appointments, and calls.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding as appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and prepare materials for meetings, take minutes, and track action items.
- Conduct research and compile information as needed for various projects.
- Handle confidential information with the utmost discretion.
- Manage and maintain electronic and physical filing systems.
- Serve as a liaison between executives and internal/external parties.
- Assist with personal tasks for executives as required.
- Proactively identify and resolve administrative issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and ability to work effectively with diverse personalities.
- High level of attention to detail and accuracy.
- Ability to work independently and proactively in a remote environment.
- Discretion and ability to handle confidential information.
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0
Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team, operating in a fully remote capacity. This role requires exceptional communication and multitasking skills, a high degree of professionalism, and the ability to manage sensitive information with discretion. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing documents, and handling various administrative tasks to ensure the smooth operation of executive functions. This is an ideal opportunity for an experienced administrative professional seeking a remote-first position within a forward-thinking company.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle incoming communications, including emails and phone calls, prioritizing and responding as appropriate.
- Manage and organize digital and physical filing systems, ensuring easy retrieval of information.
- Conduct research on various topics as required by executives.
- Process expense reports and manage invoices.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Provide logistical support for virtual events and team-building activities.
- Anticipate the needs of the executives and proactively address them.
- Maintain confidentiality and discretion in all matters.
- Proven experience (3+ years) as an Executive Administrative Assistant, Personal Assistant, or in a similar executive support role, preferably in a remote environment.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Familiarity with cloud-based productivity tools and CRM systems is a plus.
- Ability to multitask, prioritize, and work effectively under pressure.
- High level of discretion and sound judgment.
- Strong problem-solving abilities.
- Ability to work independently and as part of a remote team.
- Bachelor's degree or equivalent experience is preferred.
- Must be based in or near Embu, Embu, KE , enabling occasional physical presence if absolutely necessary for critical, unforeseen circumstances, though the role is predominantly remote.
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1
Remote Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is entirely remote, demanding exceptional self-management, communication, and technological proficiency. You will be responsible for managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements (flights, accommodation, visas), and preparing detailed itineraries. Other key responsibilities include drafting and proofreading correspondence, preparing reports and presentations, managing expense reports, and maintaining confidential files and databases. The ideal candidate will anticipate the needs of executives and proactively address them, ensuring smooth day-to-day operations. Strong organizational skills, a keen eye for detail, and the ability to multitask efficiently are essential. Excellent written and verbal communication skills are paramount, as is a high level of discretion and professionalism when handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and cloud-based storage solutions are required. Familiarity with project management software and CRM systems would be an advantage. The ability to adapt quickly to changing priorities and work independently with minimal supervision is crucial. Candidates must possess a minimum of 3-5 years of experience providing high-level administrative support, preferably to C-suite executives or senior management, in a remote setting. A Bachelor's degree in Business Administration, Communications, or a related field is preferred. This is a fully remote position, ideal for an individual who thrives in a structured yet flexible work environment and excels at remote collaboration. While the role is remote, candidates based in or near **Embu, Embu, KE** may be considered for occasional local errands or meetings if circumstances require. Join our client's team and play a vital role in ensuring the efficiency and effectiveness of their executive leadership.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and cloud-based storage solutions are required. Familiarity with project management software and CRM systems would be an advantage. The ability to adapt quickly to changing priorities and work independently with minimal supervision is crucial. Candidates must possess a minimum of 3-5 years of experience providing high-level administrative support, preferably to C-suite executives or senior management, in a remote setting. A Bachelor's degree in Business Administration, Communications, or a related field is preferred. This is a fully remote position, ideal for an individual who thrives in a structured yet flexible work environment and excels at remote collaboration. While the role is remote, candidates based in or near **Embu, Embu, KE** may be considered for occasional local errands or meetings if circumstances require. Join our client's team and play a vital role in ensuring the efficiency and effectiveness of their executive leadership.
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2
Remote Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support. This is a fully remote position, offering the flexibility to manage administrative tasks from your home office. The ideal candidate will possess excellent communication, organizational, and time-management skills. You will be responsible for a wide range of duties including managing calendars, scheduling meetings, handling correspondence, preparing documents, and providing general administrative support to ensure smooth operations. This role requires a keen attention to detail, the ability to multitask effectively, and proficiency with standard office software. The successful candidate will be a reliable and efficient professional, capable of working independently and supporting multiple team members.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Prepare, proofread, and edit various documents, reports, and presentations.
- Organize and maintain electronic and physical filing systems.
- Coordinate meetings, including booking virtual rooms, preparing agendas, and taking minutes.
- Provide general administrative support to team members as needed.
- Conduct research and compile information for various projects.
- Assist with data entry and maintaining databases.
- Manage office supplies and equipment inventory.
- Handle confidential information with discretion and professionalism.
- Support the onboarding process for new remote team members.
- Contribute to improving administrative processes and efficiency.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and proactively in a remote environment.
- Experience with cloud-based document management systems is beneficial.
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3
Senior Administrative Manager
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and optimize their administrative operations. This position is fully remote, allowing you to manage and enhance administrative functions from anywhere in Kenya. The Senior Administrative Manager will be responsible for a broad range of duties, including developing and implementing efficient administrative policies and procedures, managing office resources (virtually), coordinating schedules, and ensuring smooth day-to-day operations. You will play a key role in supporting various departments, streamlining workflows, and enhancing overall organizational efficiency. This role requires exceptional leadership, strong organizational skills, and the ability to manage multiple tasks simultaneously in a dynamic, remote environment. You will leverage your expertise in office management, human resources support, and process improvement to drive operational excellence. The ideal candidate is a proactive problem-solver, an excellent communicator, and dedicated to maintaining a productive and supportive work environment through remote means. We are looking for a results-oriented professional committed to operational excellence and contributing to the success of the organization, supporting its functions that extend to regions such as **Embu, Embu, KE**.
Key Responsibilities:
Key Responsibilities:
- Develop, implement, and refine administrative policies and procedures to enhance efficiency.
- Oversee daily administrative operations, ensuring seamless workflow and timely execution of tasks.
- Manage virtual office resources, including digital filing systems and communication platforms.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
- Provide administrative support to various departments and cross-functional teams.
- Manage vendor relationships and procurement processes for administrative needs.
- Supervise and mentor administrative staff (if applicable in a remote structure).
- Assist in onboarding new employees by managing necessary administrative setup.
- Identify opportunities for process improvement and implement solutions to optimize operations.
- Maintain a high level of confidentiality and professionalism in all administrative matters.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or a related role.
- Proven experience in developing and implementing administrative policies and procedures.
- Excellent organizational, time management, and multitasking abilities.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Exceptional communication, interpersonal, and problem-solving skills for remote interaction.
- Experience with virtual collaboration tools and digital document management systems.
- Demonstrated ability to work independently and take initiative in a remote setting.
- Discretion and the ability to handle confidential information.
- Must be legally authorized to work remotely within Kenya.
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4
Senior Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive remote support to their executive leadership team. This role is crucial in ensuring the smooth operation of daily administrative functions, acting as the primary point of contact for internal and external stakeholders, and managing complex scheduling and communication. The ideal candidate will possess exceptional attention to detail, superior time management skills, and a strong understanding of virtual collaboration tools.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives, ensuring optimal use of their time.
- Coordinate and prepare materials for board meetings, executive retreats, and other significant events, ensuring all logistics are handled efficiently.
- Handle confidential information with the utmost discretion and professionalism.
- Draft, review, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Serve as a liaison between executives and other departments, ensuring clear and timely communication flow.
- Conduct research and prepare summaries or reports as required by the executive team.
- Manage incoming and outgoing communications, including emails, phone calls, and mail, prioritizing urgent matters.
- Assist with budget tracking and expense reporting for executive office operations.
- Develop and maintain efficient filing systems, both physical and digital, for easy retrieval of information.
- Proactively identify and address potential issues or inefficiencies in administrative processes.
- Provide support for special projects as assigned by executive leadership.
- Maintain professional relationships with clients, partners, and employees, representing the executive office with poise and efficiency.
- Proven experience as an Executive Administrative Assistant or similar role, with at least 5 years of experience supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced remote environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving abilities and a proactive approach to challenges.
- Experience in coordinating travel and managing complex itineraries.
- Ability to work independently and as part of a remote team.
- A Bachelor's degree in Business Administration or a related field is preferred.
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