5 Administration jobs in Embu
Administrative Assistant - Office Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in Embu, Embu, KE . This role is crucial for ensuring the efficient day-to-day operations of our office, supporting our team with various administrative tasks. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a strong command of office productivity software. You will be responsible for managing calendars, scheduling appointments, and coordinating meetings. This includes preparing meeting agendas, taking minutes, and distributing action items. Your duties will involve handling correspondence, including emails and phone calls, and acting as a primary point of contact for internal and external inquiries. You will manage and organize filing systems, both physical and digital, ensuring easy access to important documents. The role also includes preparing reports, presentations, and other documents as required. You will be responsible for managing office supplies, ordering new stock as needed, and maintaining an organized supply room. Travel arrangements and expense report processing may also be part of your responsibilities. We are looking for an individual who is a self-starter, can multitask effectively, and thrives in a dynamic environment. The ability to maintain confidentiality and handle sensitive information with discretion is essential. This hybrid position offers a blend of in-office collaboration and remote flexibility. You will work closely with various departments to provide seamless administrative support, contributing to the overall efficiency of the organization. Your excellent interpersonal and communication skills will be vital in building strong working relationships. We seek a dedicated professional committed to providing high-quality administrative services and supporting our team's success. This is an excellent opportunity to grow your administrative career within a supportive company.
Responsibilities:
Responsibilities:
- Manage office calendars and schedule appointments.
- Organize and coordinate meetings, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain organized filing systems (physical and digital).
- Prepare reports, presentations, and other office documents.
- Manage office supplies inventory and place orders as needed.
- Assist with travel arrangements and expense report processing.
- Provide general administrative support to the team.
- Ensure efficient office operations.
- High school diploma or equivalent; Associate's degree or higher is a plus.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality are essential.
- Experience in a hybrid work environment.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - Remote Support
60100 Embu, Eastern
KES350000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote role requires exceptional multitasking abilities, discretion, and a commitment to maintaining a high standard of efficiency. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting agendas and minutes, and handle confidential correspondence. Responsibilities also include preparing reports, presentations, and managing expense reimbursements. The ideal candidate will possess excellent communication and interpersonal skills, enabling seamless interaction with internal teams and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack) is essential. A keen eye for detail, strong organizational skills, and the ability to anticipate needs are paramount. You should be adept at managing multiple priorities in a fast-paced environment and demonstrate a proactive approach to problem-solving. Previous experience as an executive assistant, preferably supporting C-level executives, is required. A bachelor's degree in business administration or a related field is a plus. This role offers the opportunity to be an integral part of a dynamic team, providing crucial support to drive business success, all from the comfort of your home office. We value individuals who are reliable, discreet, and possess a strong work ethic.
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1
Remote Administrative Assistant - Client Support
60100 Embu, Eastern
KES20000 Weekly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and highly organized Remote Administrative Assistant to provide essential support to their operations and client base. This role requires excellent communication skills and the ability to manage diverse administrative tasks efficiently in a virtual setting.
Responsibilities:
Responsibilities:
- Manage and organize digital files and records, ensuring easy accessibility.
- Schedule and coordinate virtual meetings, appointments, and conference calls.
- Handle incoming and outgoing electronic communications, including emails and messages.
- Prepare and format documents, reports, and presentations.
- Provide customer support by answering inquiries and resolving basic issues via email or phone.
- Maintain databases and update client information accurately.
- Assist with travel arrangements and expense reporting when necessary.
- Conduct online research for various projects and tasks.
- Manage social media accounts and scheduling posts (basic level).
- Organize and maintain digital calendars for the team.
- Process and track incoming invoices and payments.
- Ensure efficient operation of office tasks and administrative support.
- Collaborate with team members on various administrative projects.
- Maintain confidentiality of sensitive information.
- Develop and implement efficient administrative processes.
- Respond promptly to requests from management and team members.
- Proofread documents for grammatical errors and typos.
- Organize and archive digital correspondence.
- Manage virtual task lists and ensure timely completion.
- Provide support for onboarding new remote team members.
- High school diploma or equivalent; Associate's degree preferred.
- Minimum of 3 years of experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Trello).
- Ability to multitask and prioritize tasks effectively.
- Discretion and ability to handle confidential information.
- Proactive attitude and ability to work independently.
- Familiarity with basic bookkeeping or invoicing software is a plus.
- Reliable internet connection and a suitable home office environment.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant - Executive Support
60100 Embu, Eastern
KES150000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This position is entirely remote, allowing you to manage administrative tasks and support our executive team from anywhere. Your responsibilities will include managing calendars and scheduling meetings, preparing correspondence and reports, coordinating travel arrangements, organizing virtual meetings and events, and handling confidential information with discretion. You will also be responsible for managing email communications, maintaining databases, and assisting with special projects as needed. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and strong time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. You should have outstanding written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels. This role requires a high degree of self-motivation, reliability, and the ability to work independently with minimal supervision. If you are a skilled administrative professional looking for a flexible, remote opportunity to support high-level executives, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
60100 Embu, Eastern
KES60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support to their senior leadership team. This is a fully remote position, offering the flexibility to work from anywhere within Kenya. You will be responsible for managing complex calendars, coordinating virtual meetings, handling correspondence, preparing documents, and managing travel arrangements. The ideal candidate will possess exceptional organizational skills, strong communication abilities for virtual interactions, and proficiency in a range of office software and virtual collaboration tools. Responsibilities include scheduling and confirming appointments, managing email communications, preparing reports and presentations, conducting research, and maintaining confidential files. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth communication flow and efficient administrative operations. Our client values reliability, discretion, and a proactive approach to anticipating needs and solving problems. This role requires excellent time management skills and the ability to multitask effectively in a remote environment. You will be instrumental in supporting the productivity and efficiency of the executive team. If you are a seasoned administrative professional looking for a challenging and rewarding remote opportunity, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Coordinate and organize virtual meetings, including preparing agendas and taking minutes.
- Handle incoming and outgoing correspondence, emails, and phone calls.
- Prepare, proofread, and edit reports, presentations, and other documents.
- Conduct online research and compile information as needed.
- Manage travel arrangements, including booking flights, accommodations, and transportation.
- Maintain organized electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the executive team.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 4 years of experience as an Administrative Assistant or Executive Assistant.
- Proven experience providing remote administrative support is highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and proactively in a remote setting.
- Discretion and ability to handle confidential information.
- High attention to detail.
This advertiser has chosen not to accept applicants from your region.
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