What Jobs are available for Administration in Athi River?
Showing 286 Administration jobs in Athi River
Executive Administrative Assistant
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional communication and organizational skills to manage diverse administrative tasks effectively. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. The ideal candidate will be adept at handling confidential information with discretion and professionalism. You will also be expected to anticipate needs, manage projects with minimal supervision, and maintain a high level of efficiency in a virtual environment. Key responsibilities include coordinating meeting logistics, taking minutes, conducting research, and managing office supplies for remote operations. Strong proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. The successful candidate will possess excellent problem-solving skills, a calm demeanor under pressure, and the ability to adapt quickly to changing priorities. This role offers a fantastic opportunity to support key decision-makers and contribute to the smooth operation of our client's executive functions from the convenience of your home office. We are looking for a reliable and professional individual who can act as a key liaison between executives and internal/external stakeholders.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and compile information as requested.
- Manage office supplies and ensure remote team members have necessary resources.
- Handle confidential information with the utmost discretion.
- Serve as a point of contact for internal and external stakeholders.
- Assist with special projects and ad-hoc administrative tasks as needed.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently, proactively, and manage multiple priorities in a remote setting.
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0
Executive Administrative Assistant - Remote
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, allowing you to manage your work environment and contribute effectively from anywhere. You will be entrusted with managing complex calendars, coordinating meetings across multiple time zones, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication skills, a strong command of office software, and a talent for anticipating needs and proactively solving problems. You will be the central point of contact, ensuring seamless operations and efficient workflow for the executives you support.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, presentations, and reports.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Screen and prioritize incoming communications, making appropriate judgment calls on urgency and importance.
- Handle sensitive and confidential information with the utmost discretion.
- Assist with expense reporting and budget tracking.
- Conduct research and gather information as needed for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- Provide logistical support for virtual meetings and events.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain a professional and positive demeanor, representing the executive office effectively.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and confidentiality are paramount.
- Proactive problem-solving skills and a resourceful approach to challenges.
- Ability to work independently with minimal supervision in a remote environment.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is essential.
- A keen eye for detail and accuracy.
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1
Senior Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical fully remote role that demands exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs. The successful candidate will manage a wide range of administrative tasks, ensuring the smooth and efficient operation of executive functions.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Coordinate and prepare materials for board meetings, executive retreats, and other key events.
- Act as a primary point of contact for internal and external stakeholders, screening calls and managing communications effectively.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and maintain digital and physical filing systems for easy access and retrieval of information.
- Conduct research and gather data as needed to support executive decision-making.
- Manage and track executive expenses, processing reimbursements and invoices.
- Anticipate and identify potential issues or conflicts, proactively offering solutions.
- Streamline administrative processes and implement efficiencies where possible.
- Maintain a professional and positive demeanor at all times, representing the executive team effectively.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.
- Minimum of 5 years of proven experience providing high-level administrative support to executives in a remote setting.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
- Excellent written and verbal communication skills.
- Strong multitasking and time-management abilities, with the capacity to prioritize effectively.
- High level of discretion, integrity, and professional judgment.
- Ability to work independently with minimal supervision and take initiative.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.).
- Familiarity with Kenyan business practices is a plus.
- This is a fully remote position, supporting our operations in **Mlolongo, Machakos, KE**.
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2
Remote Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is essential for ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and preparing key documents. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and act with minimal supervision. Proficiency in modern remote collaboration tools is a must.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile information for executive use.
- Organize and maintain electronic and physical filing systems.
- Coordinate logistics for virtual meetings and events.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion.
- Manage special projects and initiatives as assigned by executives.
- Proactively identify and resolve administrative issues before they escalate.
- Ensure executives are well-prepared for all meetings and engagements.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, preferably in a remote capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Self-starter with the ability to work independently with minimal supervision.
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3
Senior Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, efficient, and proactive Senior Administrative Assistant to provide comprehensive remote support to their executive team. This fully remote position requires a detail-oriented professional with exceptional multitasking abilities and a strong understanding of executive support functions. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing meeting agendas and minutes, and overseeing travel arrangements. The ideal candidate will possess excellent communication and interpersonal skills, enabling effective interaction with internal stakeholders and external partners. Key duties include managing correspondence, prioritizing tasks, conducting research, preparing reports and presentations, and ensuring the smooth operation of administrative processes. You will also be tasked with maintaining confidential information with the utmost discretion and proactively identifying opportunities to streamline administrative workflows. This role demands a high degree of professionalism, initiative, and the ability to anticipate needs and provide solutions independently. Experience with project management tools and virtual collaboration platforms is essential for success in this remote role. You will serve as a key point of contact for various inquiries, requiring tact and diplomacy. The ability to adapt to changing priorities and work effectively under pressure in a distributed team environment is crucial. Join our client's dedicated team and contribute to the efficiency and success of their executive operations from the convenience of your home office.
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4
Office Manager - Operations & Administration
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee administrative operations for their fully remote workforce. This role is essential for ensuring the smooth functioning of daily business activities, supporting employees, and maintaining efficient office systems from a distance. You will be responsible for managing a wide range of administrative tasks, implementing operational procedures, and acting as a key point of contact for internal inquiries. The ideal candidate is a detail-oriented professional with excellent communication and problem-solving skills, capable of thriving in a virtual environment.
Key Responsibilities:
Qualifications:
This is a fully remote position, offering the flexibility to manage operations from anywhere. Our client is committed to building a supportive and productive remote work culture.
Key Responsibilities:
- Manage and coordinate daily administrative operations for a remote team.
- Develop and implement efficient office policies and procedures.
- Oversee office supply inventory, procurement, and vendor management.
- Handle internal communication, ensuring information flows effectively across the organization.
- Manage employee onboarding and offboarding administrative processes.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements.
- Maintain and organize digital filing systems and records.
- Act as a primary point of contact for employee inquiries regarding HR, IT, and general administrative matters.
- Support the planning and execution of virtual company events and team-building activities.
- Manage office budgets and process expense reports.
- Ensure compliance with relevant administrative regulations and company policies.
- Assist in the preparation of reports, presentations, and other documents.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to senior management as needed.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.
- Minimum of 3 years of experience in office management, administrative support, or operations management.
- Proven experience working in a remote or hybrid work environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Exceptional written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to challenges.
- Ability to work independently, manage multiple priorities, and meet deadlines.
- High level of discretion and confidentiality.
- Familiarity with HR and basic IT support functions is an advantage.
This is a fully remote position, offering the flexibility to manage operations from anywhere. Our client is committed to building a supportive and productive remote work culture.
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5
Senior Office Administrator
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and efficient Senior Office Administrator to manage administrative operations and support staff. This is a fully remote position, allowing you to streamline processes and provide crucial support from your home office. You will be responsible for optimizing office workflows, managing resources, and ensuring a productive and well-organized work environment for the entire team.
Responsibilities:
Responsibilities:
- Oversee and manage daily administrative operations, ensuring efficiency and effectiveness.
- Develop, implement, and maintain office policies and procedures.
- Manage office supplies, equipment, and vendor relationships.
- Coordinate and schedule meetings, appointments, and events.
- Assist with onboarding new employees, including orientation and setting up workstations.
- Manage the company's filing systems, both physical and digital.
- Process invoices, expense reports, and other financial documentation.
- Provide support to management and staff as needed.
- Act as a liaison between departments and external parties.
- Ensure the office environment is well-maintained and conducive to productivity.
- Proven experience as an Office Administrator or in a similar administrative role, preferably with senior responsibilities.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with virtual collaboration tools.
- Excellent written and verbal communication skills.
- Ability to work independently and proactively in a remote setting, with minimal supervision.
- Problem-solving skills and the ability to adapt to changing priorities.
- Experience in managing vendor relationships and procurement processes.
- A proactive approach to improving administrative processes.
- Discretion and ability to handle confidential information.
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6
Remote Office Administrator
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to manage day-to-day administrative operations and support our distributed workforce. This critical role ensures the smooth functioning of the office environment, despite the team working remotely. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and maintaining digital filing systems. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and proficiency in various office software, including word processing, spreadsheets, and presentation tools. You will also be tasked with managing incoming and outgoing communications, processing expense reports, and assisting with onboarding new remote employees. The ability to multitask effectively, prioritize tasks, and manage time efficiently in a home-based setting is paramount. Excellent communication and interpersonal skills are essential for liaising with team members, external vendors, and clients. This role requires a high degree of discretion and professionalism. We are looking for an individual who is proactive, self-motivated, and adept at problem-solving in a remote context. The successful candidate will be instrumental in fostering a positive and efficient work environment for our team. This is a fantastic opportunity to contribute your administrative expertise to a dynamic company while enjoying the flexibility of remote work. You will play a key role in ensuring operational efficiency and supporting the overall success of our organization. The designated work location for this role is based in Mlolongo, Machakos, KE , but it operates on a fully remote basis, allowing you to contribute from anywhere.
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7
Senior Administrative Officer - Executive Support
Posted 2 days ago
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Job Description
Our client, a respected international organization, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support in a fully remote capacity. This crucial role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), and preparing detailed itineraries. A significant part of your role will involve preparing meeting agendas, taking minutes, and tracking action items to ensure follow-through. You will also manage incoming communications, screen calls and emails, and draft correspondence on behalf of executives. Responsibilities extend to preparing reports, presentations, and other documents, ensuring accuracy and adherence to company standards. Maintaining confidential files and records, and managing office supplies and equipment for a remote setup are also key duties. The ideal candidate will have a minimum of 5 years of experience in executive administrative support, preferably within a fast-paced, international environment. A Bachelor's degree in Business Administration, Communications, or a related field is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is essential. Strong written and verbal communication skills, excellent interpersonal abilities, and a keen eye for detail are paramount. This is a fully remote position, requiring a high degree of self-discipline, excellent time management, and the ability to work independently with minimal supervision. You must be proactive, resourceful, and capable of handling sensitive information with the utmost confidentiality and professionalism. Our client is committed to providing a supportive and productive remote work environment, offering opportunities for professional development and recognizing the valuable contributions of its administrative professionals.
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8
Executive Administrative Assistant - C-Suite Support
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to their C-suite executives. This role is fundamental to ensuring the smooth and efficient operation of executive-level activities within a remote-first organizational structure. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing meeting materials and presentations. This role requires a strong command of virtual communication tools and collaboration platforms to maintain seamless interaction with executives and internal teams. Confidentiality and discretion are paramount, as you will handle sensitive information on a regular basis. Responsibilities include drafting correspondence, preparing reports, and assisting with special projects as assigned. You will also serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication. The ability to work independently, exercise sound judgment, and adapt to changing priorities in a dynamic remote environment is crucial. Proven experience supporting senior executives is essential. Excellent proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and a keen understanding of remote work best practices are required. Our client values individuals who are proactive problem-solvers and possess a positive, can-do attitude. This is an outstanding opportunity for a seasoned administrative professional to leverage their skills and contribute to executive success in a fully remote capacity. While our client has operational connections in Mlolongo, Machakos, KE , this position is entirely remote.
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