2 Senior Remote Executive Assistant jobs in whatjobs
Senior Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client, a rapidly growing international technology firm, is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to its C-suite executives. This critical role demands exceptional administrative, organizational, and communication skills, coupled with the ability to anticipate needs and manage complex schedules with utmost discretion. As a fully remote position, you will be instrumental in ensuring the seamless operation of executive functions, managing everything from intricate calendar coordination and travel arrangements to preparing reports and facilitating internal communications. The ideal candidate is tech-savvy, possesses a strong work ethic, and thrives in a fast-paced, dynamic environment, maintaining a high level of professionalism and efficiency from a remote setting.
Key Responsibilities:
Qualifications:
This fully remote role offers a competitive salary and benefits, presenting an excellent opportunity for a seasoned administrative professional to contribute to a leading organization from anywhere. Our client values diversity and is an equal opportunity employer.
Key Responsibilities:
- Manage and coordinate complex, dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and conference calls across various time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring adherence to company policies and executive preferences.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Conduct research and gather information for executive use, preparing concise summaries and reports.
- Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Manage expense reporting and processing for executives, ensuring accuracy and timely submission.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Maintain electronic and physical filing systems, ensuring information is organized, accessible, and secure.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Coordinate and execute special projects as assigned by the executives.
- Liaise with other departments and external parties on behalf of the executives.
- Maintain a high level of confidentiality and professionalism at all times.
- Onboard new executives to remote work protocols and administrative support systems.
- Provide general administrative support, including managing contacts and responding to inquiries.
Qualifications:
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite level executives in a remote or hybrid capacity.
- Proven ability to manage complex schedules, travel logistics, and administrative tasks with precision.
- Exceptional written and verbal communication skills, with a keen eye for detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong understanding of remote work best practices and technologies.
- Excellent organizational and time-management skills, with the ability to prioritize effectively.
- High level of discretion, integrity, and professionalism.
- Proactive problem-solver with a resourceful and adaptable approach.
- Ability to work independently, manage priorities, and meet deadlines in a fast-paced remote environment.
- Experience in the technology sector is a significant advantage.
- Bachelor's degree in Business Administration or a related field is preferred.
This fully remote role offers a competitive salary and benefits, presenting an excellent opportunity for a seasoned administrative professional to contribute to a leading organization from anywhere. Our client values diversity and is an equal opportunity employer.
This advertiser has chosen not to accept applicants from your region.
0
Senior Remote Executive Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to work from anywhere. The ideal candidate will possess exceptional communication, time management, and problem-solving skills. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed reports and presentations, and handling sensitive confidential information with discretion. Key Responsibilities include:
- Managing and prioritizing executive schedules, including meetings, appointments, and travel.
- Coordinating all aspects of travel logistics, such as flights, accommodation, visas, and itineraries.
- Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
- Conducting research and compiling data for various projects and initiatives.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling expense reporting and managing budgets for executive support.
- Organizing and managing virtual meetings, including setting up technology and distributing materials.
- Maintaining organized digital and physical filing systems.
- Anticipating needs and proactively addressing potential issues.
- Providing general administrative support, such as managing emails and phone calls.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in a remote setting.
- Proficiency in calendar management software (e.g., Google Calendar, Outlook Calendar) and office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities, with the capacity to handle multiple priorities simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a remote team.
- Tech-savvy with a willingness to learn new tools and software.
- A positive attitude and a strong work ethic.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior remote executive assistant Jobs in Nairobi !
1