2 Senior Remote Administrative Specialist jobs in whatjobs
Senior Remote Administrative Specialist
Posted 17 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Specialist to join their dynamic team. This fully remote position offers the flexibility to work from anywhere within Kenya, contributing to critical administrative functions. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. Responsibilities include managing calendars, scheduling meetings across different time zones, coordinating travel arrangements for remote employees, preparing reports and presentations, maintaining databases, processing invoices and expenses, and acting as a primary point of contact for internal and external inquiries. You will also be responsible for developing and implementing efficient administrative procedures, managing office supplies inventory for remote staff, and ensuring compliance with company policies.
We are looking for an individual with a keen eye for detail, a strong sense of urgency, and the ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and various cloud-based collaboration tools is essential. Experience with project management software is a plus. The role requires excellent written and verbal communication skills in English and Swahili. You will play a crucial role in ensuring the smooth operation of administrative tasks, supporting various departments, and fostering a positive remote work environment.
Qualifications: A Bachelor's degree in Business Administration, Management, or a related field. A minimum of 3-5 years of experience in an administrative or executive assistant role, preferably in a remote setting. Proven ability to manage multiple priorities and meet deadlines. Strong interpersonal skills and a customer-service oriented attitude. Ability to adapt to changing priorities and learn new systems quickly. This is an excellent opportunity to advance your career in a supportive and forward-thinking company. Embrace the future of work with this exciting remote opportunity based out of Mombasa, Mombasa, KE .
We are looking for an individual with a keen eye for detail, a strong sense of urgency, and the ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and various cloud-based collaboration tools is essential. Experience with project management software is a plus. The role requires excellent written and verbal communication skills in English and Swahili. You will play a crucial role in ensuring the smooth operation of administrative tasks, supporting various departments, and fostering a positive remote work environment.
Qualifications: A Bachelor's degree in Business Administration, Management, or a related field. A minimum of 3-5 years of experience in an administrative or executive assistant role, preferably in a remote setting. Proven ability to manage multiple priorities and meet deadlines. Strong interpersonal skills and a customer-service oriented attitude. Ability to adapt to changing priorities and learn new systems quickly. This is an excellent opportunity to advance your career in a supportive and forward-thinking company. Embrace the future of work with this exciting remote opportunity based out of Mombasa, Mombasa, KE .
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Senior Remote Administrative Specialist
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Specialist to join their dynamic team. This is a fully remote, permanent position based out of the vibrant coastal region of Malindi, Kilifi, KE . The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and a strong understanding of administrative best practices within a remote work environment. You will be responsible for managing a wide range of administrative tasks, ensuring smooth daily operations, and providing critical support to various departments. Your duties will include, but are not limited to, coordinating virtual meetings, managing electronic filing systems, preparing reports and presentations, handling correspondence, and assisting with project-related administrative needs. You will also play a key role in maintaining company records, onboarding new remote employees, and implementing efficient administrative processes. We are looking for an individual who is comfortable working autonomously, possesses excellent communication skills, and is adept at using various collaboration and productivity tools. A proven track record in a similar administrative role, preferably in a remote setting, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent Google Workspace applications is required. Familiarity with cloud-based project management software and virtual communication platforms is highly beneficial. This role offers a fantastic opportunity for growth and development within a forward-thinking organization that values its remote workforce. If you are a dedicated professional looking to make a significant impact from the comfort of your home office, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain electronic and physical filing systems for sensitive company information.
- Schedule and coordinate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Prepare and edit documents, reports, presentations, and other correspondence with a high degree of accuracy.
- Serve as a primary point of contact for internal and external inquiries, directing them to the appropriate personnel.
- Assist with the onboarding process for new remote employees, ensuring they have the necessary resources and information.
- Monitor and manage office supplies inventory for remote staff, coordinating procurement and delivery.
- Support project managers with administrative tasks, timelines, and documentation.
- Maintain and update databases, ensuring data integrity and confidentiality.
- Develop and implement improved administrative procedures to enhance efficiency.
- Liaise with IT support to ensure all remote employees have adequate technical resources.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite or Google Workspace.
- Strong organizational and time-management skills.
- Ability to work independently with minimal supervision.
- Excellent interpersonal and communication skills.
- Familiarity with remote collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- High school diploma or equivalent; further qualifications will be a plus.
This advertiser has chosen not to accept applicants from your region.
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