6 Senior Executive Assistant Remote jobs in whatjobs
Senior Executive Assistant (Remote)
Posted 14 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, offering the flexibility to manage complex administrative tasks from your home office. You will be responsible for managing demanding schedules, coordinating complex travel arrangements, preparing executive-level correspondence and presentations, and facilitating seamless communication across departments and external stakeholders. Key duties include calendar management, meeting coordination (including virtual platforms), expense reporting, and handling confidential information with the utmost discretion. You will also proactively anticipate the needs of executives, identify and resolve potential issues before they arise, and streamline administrative processes to enhance executive efficiency. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a mastery of modern office productivity software and virtual collaboration tools. Excellent written and verbal communication skills, strong problem-solving abilities, and the capacity to work independently and prioritize effectively are essential. Experience supporting C-suite executives in a fast-paced environment is highly preferred. This is a critical role that requires a polished professional capable of representing the executive team with professionalism and efficiency. You will play a vital part in ensuring the smooth operation of executive functions. While the role is remote, occasional virtual or in-person meetings might be beneficial for coordination with teams, particularly those based around **Mombasa, Mombasa, KE**.
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Senior Executive Assistant (Remote)
Posted 6 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their senior leadership team, operating entirely remotely. This position demands exceptional administrative skills, superior time management abilities, and the capacity to handle a wide range of complex tasks with efficiency and professionalism. You will be responsible for managing calendars, coordinating travel, preparing reports and presentations, managing communications, and acting as a gatekeeper and liaison for executives. The ideal candidate is a master of organization, possesses excellent communication skills, and thrives in a dynamic, remote-first environment, ensuring seamless operational support.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, and respond independently when appropriate.
- Serve as a primary point of contact and liaison between executives and internal/external stakeholders.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and compile information for special projects and initiatives.
- Handle confidential and sensitive information with the utmost discretion.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized digital filing systems and ensure efficient information flow.
- Assist with expense reporting and budget tracking as required.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- A minimum of 5 years of experience providing executive-level administrative support, preferably in a remote or hybrid setting.
- Demonstrated proficiency in managing complex calendars and scheduling for multiple executives.
- Excellent command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- High level of professionalism, discretion, and maturity in handling confidential information.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and manage workload effectively in a remote environment.
- Experience with project management or event coordination is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Executive Assistant (Remote)
Posted 12 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive administrative and operational support to senior leadership, operating in a fully remote capacity. This critical role demands exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules effectively. You will be responsible for managing calendars, coordinating meetings (both virtual and in-person as needed), making travel arrangements, preparing correspondence, and conducting research. The ideal candidate possesses a proven track record of success supporting C-level executives, demonstrating excellent communication, interpersonal, and problem-solving skills. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace), video conferencing tools, and project management software is essential. You will act as a gatekeeper, manage confidential information with the utmost discretion, and serve as a primary point of contact for internal and external stakeholders. This position requires a high level of professionalism, adaptability, and the ability to thrive in a fast-paced, dynamic remote environment. Proactive problem-solving, the ability to multitask effectively, and a keen attention to detail are paramount. If you are a motivated and experienced executive assistant looking for a challenging and rewarding remote opportunity, we encourage you to apply. This is an excellent chance to leverage your administrative expertise to support key decision-makers and contribute to the smooth functioning of the organization from the convenience of your home office.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for senior executives, prioritizing and resolving scheduling conflicts.
- Arrange and manage domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and facilitate virtual meetings, preparing agendas and taking minutes.
- Act as a liaison between executives and internal/external stakeholders.
- Manage confidential information with the utmost discretion and professionalism.
- Conduct research on various topics as requested by executives.
- Handle expense reporting and manage budget-related tasks as assigned.
- Proactively identify and address potential issues before they arise.
- Streamline administrative processes and implement efficiency improvements.
- Maintain organized digital and physical filing systems.
- Associate's or Bachelor's degree in Business Administration, Secretarial Science, or a related field.
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to multitask, prioritize, and manage multiple projects in a remote setting.
- Proactive problem-solving abilities and a detail-oriented approach.
This advertiser has chosen not to accept applicants from your region.
2
Senior Executive Assistant (Remote)
Posted 22 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This fully remote position requires exceptional administrative skills, meticulous attention to detail, and the ability to manage complex schedules, communications, and travel arrangements independently. You will be the primary point of contact for executives, handling a wide range of tasks with professionalism and efficiency. The ideal candidate will possess strong communication abilities, excellent problem-solving skills, and a proven track record of managing sensitive information with utmost confidentiality. This is an excellent opportunity for a seasoned administrative professional who thrives in a remote work environment and is dedicated to enabling executive productivity. Key Responsibilities include:
- Managing complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing emails and phone calls, acting as a liaison between executives and internal/external stakeholders.
- Conducting research and compiling information for meetings and projects.
- Managing expense reporting and ensuring timely reimbursement.
- Organizing and maintaining electronic and physical filing systems.
- Anticipating needs and proactively addressing potential issues to ensure smooth daily operations for executives.
- Handling confidential information with the utmost discretion and integrity.
- Assisting with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience providing high-level administrative support to C-suite executives or senior management.
- Proven ability to manage complex calendars and global travel logistics.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (Zoom, Teams).
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of discretion and professionalism in handling confidential information.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Experience working in a fully remote environment is highly desirable.
- Adaptability and a willingness to learn new tools and processes.
This advertiser has chosen not to accept applicants from your region.
3
Senior Executive Assistant - Remote
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, requiring a dedicated home office setup and excellent communication skills. You will be instrumental in managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. Responsibilities include anticipating needs, prioritizing tasks effectively in a virtual environment, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess a strong understanding of remote collaboration tools and best practices. You will manage incoming communications, schedule virtual meetings, and follow up on action items to ensure smooth operational flow.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex, dynamic executive calendars, scheduling internal and external meetings across multiple time zones.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Screen and prioritize incoming communications, responding or redirecting as appropriate.
- Conduct research and compile information for various projects and meetings.
- Handle sensitive and confidential information with discretion and professionalism.
- Manage expense reporting and process invoices.
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Assist with ad-hoc projects and tasks as assigned by executives.
- Maintain and update contact databases and organizational records.
- Ensure efficient functioning of virtual office operations.
- Proven experience as an Executive Assistant, Senior Executive Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team.
- Experience with CRM software is a plus.
- A Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant (Remote)
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote administrative support to senior leadership. This position is crucial for ensuring the smooth functioning of executive operations from a virtual standpoint. You will manage complex calendars, schedule meetings across multiple time zones, coordinate travel arrangements, and prepare reports and presentations. The ideal candidate possesses exceptional communication skills, a high level of discretion, and a strong ability to multitask and prioritize effectively. Proficiency in office productivity software, virtual meeting platforms, and project management tools is essential. You will be expected to anticipate the needs of executives, manage correspondence, and handle confidential information with the utmost professionalism. This is a remote-first role, requiring self-discipline, excellent time management, and a commitment to delivering high-quality support. You will serve as a key point of contact for internal and external stakeholders, ensuring clear and efficient communication. We are looking for an individual who is adaptable, resourceful, and possesses a positive attitude. Your support will be vital to the success of our executives operating remotely from **Mombasa, Mombasa, KE**. This role demands a proactive approach to problem-solving and a commitment to excellence in all administrative tasks. Experience in a similar executive support role is mandatory. We offer a collaborative remote work environment and the opportunity to contribute significantly to our organization's objectives.
This advertiser has chosen not to accept applicants from your region.
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