7 Remote Executive Assistant jobs in whatjobs
Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to senior leadership, operating in a fully remote capacity. This crucial role requires exceptional administrative, organizational, and communication skills to ensure the smooth and efficient functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements, and preparing reports and presentations. The ideal candidate will anticipate the needs of the executives, proactively solve problems, and maintain a high level of confidentiality. Proficiency in a wide range of office software and virtual collaboration tools is essential. Responsibilities include handling correspondence, managing incoming communications, organizing digital files, and preparing expense reports. You will act as a key point of contact, liaising with internal departments and external stakeholders on behalf of the executives. The ability to multitask effectively, prioritize tasks, and maintain a calm demeanor under pressure is vital. This is an excellent opportunity for a dedicated and detail-oriented professional to contribute significantly to the success of our leadership team while enjoying the flexibility of a remote role. We are looking for a highly motivated individual who can manage demanding workloads with precision and discretion.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Handle incoming communications and prioritize correspondence.
- Organize and maintain digital filing systems.
- Process expense reports and manage reimbursements.
- Act as a liaison between executives and internal/external contacts.
- Anticipate executive needs and proactively address them.
- Conduct research and gather information as required.
- Maintain strict confidentiality and discretion.
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a remote environment.
- Proactive problem-solving skills.
- Attention to detail and accuracy.
- Ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
0
Remote Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client, a fast-paced consulting firm, is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative support to its senior leadership team. This is a fully remote position, offering the flexibility to manage executive schedules and tasks from anywhere within Kenya. As a Remote Executive Assistant, you will be instrumental in ensuring the smooth and efficient operation of the executive office by managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills. The ideal candidate possesses exceptional organizational abilities, strong attention to detail, and the capacity to anticipate needs and proactively solve problems in a dynamic, remote work environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Handle incoming communications, including emails and phone calls, prioritizing and redirecting as necessary.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and following up on action items.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reporting and assist with budget tracking for executive activities.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Anticipate executive needs and proactively address potential issues.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive attitude.
- Ability to work independently and effectively in a remote setting.
- Experience in coordinating virtual events and managing remote teams is a plus.
- A relevant degree or professional qualification in administration or a related field is advantageous.
This advertiser has chosen not to accept applicants from your region.
1
Remote Executive Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Assistant to provide comprehensive administrative support to senior management. This is a fully remote position, requiring excellent communication and organizational skills to manage the day-to-day operations of executives from a distance. The ideal candidate will be adept at multitasking, anticipating needs, and maintaining confidentiality. As a Remote Executive Assistant, you will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, preparing reports and presentations, and handling correspondence. You will act as a gatekeeper and liaison between executives and internal/external stakeholders. The ability to thrive in a fast-paced, remote environment is crucial. Key Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings and appointments with internal and external parties.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile data for various projects and initiatives.
- Screen and prioritize incoming communications, responding as appropriate.
- Serve as a primary point of contact for executives, liaising with other departments and external contacts.
- Process expense reports and manage budget-related documentation.
- Maintain highly organized electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Anticipate the needs of executives and proactively address them.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Experience with calendar management and travel coordination.
- Discretion and a high level of professionalism.
- Ability to work independently with minimal supervision and meet deadlines.
- A proactive and solution-oriented approach to tasks.
- Bachelor's degree in Business Administration or a related field is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Remote Executive Assistant
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support on a fully remote basis. This role is critical for ensuring the smooth and efficient operation of our executive team, allowing them to focus on strategic priorities. You will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, and undertaking various administrative tasks with a high degree of professionalism and confidentiality. The ideal candidate will possess excellent communication and interpersonal skills, strong time management abilities, and a meticulous approach to tasks.
Key Responsibilities:
The successful candidate will have a proven track record as an Executive Assistant or in a similar administrative support role, with at least 4 years of experience. Exceptional organizational and time management skills are essential, as is the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills, along with strong interpersonal abilities, are required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) is a must. Experience with CRM systems or project management software is a plus. A highly motivated, self-starter attitude with the ability to work independently and anticipate needs is crucial for this remote position. While the role supports operations potentially linked to **Mombasa, Mombasa, KE**, the position itself is fully remote, offering flexibility and autonomy.
Key Responsibilities:
- Managing and coordinating complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Screening and prioritizing incoming communications, including emails, calls, and mail, and responding appropriately.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Conducting research and compiling information for reports, presentations, and projects.
- Organizing and maintaining electronic and physical filing systems to ensure easy access to information.
- Acting as a liaison between executives, employees, clients, and external partners.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with event planning and coordination for virtual and in-person engagements.
- Managing expense reports and processing invoices as needed.
- Proactively identifying opportunities to improve administrative processes and efficiency.
The successful candidate will have a proven track record as an Executive Assistant or in a similar administrative support role, with at least 4 years of experience. Exceptional organizational and time management skills are essential, as is the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills, along with strong interpersonal abilities, are required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) is a must. Experience with CRM systems or project management software is a plus. A highly motivated, self-starter attitude with the ability to work independently and anticipate needs is crucial for this remote position. While the role supports operations potentially linked to **Mombasa, Mombasa, KE**, the position itself is fully remote, offering flexibility and autonomy.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support in a fully remote capacity. This critical role involves managing complex schedules, coordinating meetings, preparing correspondence, and handling confidential information for senior executives. The ideal candidate will possess exceptional organizational skills, a strong command of English, and the ability to multitask effectively in a fast-paced environment. You will be responsible for managing travel arrangements, preparing reports and presentations, conducting research, and acting as a liaison between executives and internal/external stakeholders. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and experience with virtual collaboration tools are essential. This is a remote-first position, requiring a high degree of autonomy, excellent communication skills, and the ability to anticipate needs and solve problems independently. You will need to maintain strict confidentiality and demonstrate a high level of professionalism at all times. Responsibilities include managing calendars, scheduling appointments across different time zones, organizing virtual events, and processing expense reports. You will also be tasked with managing email correspondence, prioritizing tasks, and ensuring smooth day-to-day operations for the executives you support. The successful candidate will have a proven track record of providing high-level administrative support, ideally to C-suite executives. Strong interpersonal skills are necessary for effective communication and relationship building. This role demands discretion, reliability, and a commitment to delivering high-quality work. You will be expected to adapt quickly to changing priorities and manage multiple competing demands with poise. If you are a self-starter, possess a meticulous approach to tasks, and thrive in a flexible, remote work environment, we encourage you to apply for this challenging and rewarding position. Your support will be instrumental in enhancing the efficiency and productivity of our client's leadership team. The ability to proactively identify potential issues and offer solutions is highly valued. This role requires exceptional written and verbal communication skills.
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client, a high-profile organization, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, requiring exceptional organizational skills and the ability to manage complex schedules and confidential information. You will be the primary point of contact for internal and external communications, manage travel arrangements, coordinate meetings, and handle various administrative tasks to ensure the smooth operation of executive functions.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, prioritizing and resolving scheduling conflicts.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and security.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reporting and other administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Maintain organized digital and physical filing systems.
- Support event planning and coordination as needed.
- Ensure efficient workflow and communication within the executive office.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask, prioritize, and manage competing demands in a fast-paced remote environment.
- Discretion and a high level of professionalism.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Proactive problem-solving abilities.
- Ability to work independently with minimal supervision.
- A reliable internet connection and a dedicated home office setup are essential.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Assistant
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior executives on a fully remote basis. While conceptually based in **Mombasa, Mombasa, KE**, this role allows you to manage executive schedules and communications from anywhere. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost confidentiality. You will serve as a key point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. This role demands meticulous attention to detail, strong organizational abilities, and the capacity to anticipate needs and solve problems proactively in a remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a liaison between executives and internal/external parties.
- Organize and manage logistics for meetings, events, and off-sites.
- Handle confidential information with discretion and professionalism.
- Conduct research and gather information as needed to support executive initiatives.
- Manage expense reporting and reimbursement processes.
- Maintain organized filing systems, both physical and digital.
- Anticipate executive needs and proactively offer solutions.
- Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Superior written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack).
- Experience with calendar management, travel arrangements, and expense reporting.
- High degree of professionalism, discretion, and confidentiality.
- Strong problem-solving abilities and a proactive approach.
- Ability to work independently and anticipate needs without direct supervision.
- Experience in a remote support role is highly desirable.
- Familiarity with (mention industry if applicable, e.g., tech, finance) is a plus.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Remote executive assistant Jobs in Nairobi !
6