15 Executive Administrative Assistant jobs in whatjobs
Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is entirely remote, requiring excellent self-management skills and the ability to thrive in a virtual environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional communication skills, a meticulous attention to detail, and a strong ability to anticipate needs and solve problems independently. You will act as a primary point of contact, managing correspondence and ensuring seamless operations for the executives you support.
Responsibilities:
Qualifications:
This is an exciting opportunity for an accomplished administrative professional to contribute to a leading organization while enjoying the flexibility of a remote work arrangement.
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
- Arrange detailed travel itineraries, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, presentations, and reports.
- Screen and prioritize incoming communications, responding where appropriate.
- Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and compile data for various projects and initiatives.
- Manage expense reporting and assist with budget tracking.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
- Exceptional organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of professionalism, discretion, and integrity.
- Proactive and resourceful problem-solving abilities.
- Experience in supporting C-suite executives is highly desirable.
This is an exciting opportunity for an accomplished administrative professional to contribute to a leading organization while enjoying the flexibility of a remote work arrangement.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and highly organized Executive Administrative Assistant to provide comprehensive support to senior management. This is a fully remote position, requiring excellent communication and organizational skills. The successful candidate will manage calendars, schedule meetings, prepare agendas and minutes, and handle travel arrangements. You will be responsible for drafting correspondence, managing and organizing digital and physical files, and conducting research as needed. A key part of this role involves acting as a liaison between executives and other employees, clients, and external partners. You will also assist in preparing reports and presentations, manage expense reports, and ensure smooth day-to-day operations. The ability to multitask, prioritize effectively, and maintain confidentiality is essential. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. This role demands a proactive individual who can anticipate needs and manage tasks efficiently without direct supervision. We are seeking a professional with a strong work ethic and a commitment to providing high-level administrative support in a remote environment. The position supports operations typically based in Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential correspondence. Key responsibilities include acting as a primary point of contact for internal and external stakeholders, anticipating the needs of executives, and ensuring smooth day-to-day operations. The ideal candidate will possess outstanding communication and interpersonal skills, with a proven ability to build rapport and maintain professional relationships. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and experience with virtual collaboration tools are essential. Candidates should have a minimum of 5 years of experience supporting C-level executives or senior management, preferably in a remote setting. A strong work ethic, problem-solving abilities, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our leadership team while enjoying the flexibility of working from home.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
Posted 8 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is an on-site position, based in our busy Mombasa, Mombasa, KE office. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and demonstrate a keen eye for detail. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, handling correspondence, and providing general administrative support to ensure the smooth and efficient operation of the executive office.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, referring them to the appropriate personnel as needed.
- Organize and maintain filing systems, both physical and digital, ensuring confidentiality and accessibility.
- Prepare expense reports and manage departmental budgets as directed.
- Greet visitors, clients, and executives, providing a professional and welcoming first impression.
- Coordinate logistics for meetings and events, including room bookings, catering, and presentation setup.
- Conduct research and compile information for executive decision-making.
- Anticipate the needs of executives and proactively address potential issues.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing administrative support to senior executives or C-level management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.
- Discretion and professionalism in handling confidential information.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proactive attitude and a strong problem-solving ability.
- Experience in the financial services industry is a plus.
- Must be available to work on-site in Mombasa, Mombasa, KE .
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role requires a keen eye for detail, exceptional multitasking abilities, and a professional demeanor. The position offers a hybrid work arrangement, balancing remote flexibility with essential in-office collaboration in Mombasa, Mombasa, KE . You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess excellent communication and interpersonal skills, with a proven ability to anticipate needs and proactively resolve issues. Key responsibilities include gatekeeping executive communications, organizing and preparing for board meetings, managing office supplies, and ensuring the smooth day-to-day operations of the executive office. You will act as a primary point of contact for internal and external stakeholders, requiring a high level of professionalism and diplomacy. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. The ability to manage multiple priorities in a fast-paced environment is crucial. This role demands a strong sense of responsibility, initiative, and a commitment to maintaining confidentiality. A Bachelor's degree in Business Administration, Communications, or a related field, coupled with significant administrative experience, is preferred. We are looking for an individual who thrives in a dynamic setting and is dedicated to providing superior administrative support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare for meetings, including agendas, materials, and minutes.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and inventory for the executive suite.
- Assist with special projects and initiatives as assigned.
- Ensure efficient operation of the executive office.
- Proven experience as an Executive Administrative Assistant or similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Experience with virtual meeting platforms and collaboration tools.
- Proactive problem-solver with a keen eye for detail.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional and courteous demeanor.
- Bachelor's degree in a relevant field or equivalent experience.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, requiring exceptional discretion, professionalism, and the ability to manage complex schedules and communications in a virtual environment. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost confidentiality. The ideal candidate is a master of organization, possesses excellent communication skills, and is proficient in a range of office productivity tools. Your role will involve gatekeeping, prioritizing tasks, and ensuring the smooth functioning of the executives' daily operations. Key responsibilities include drafting emails, preparing presentations, managing expense reports, and conducting research as needed. You will act as a key liaison between executives and internal/external stakeholders, ensuring timely and effective communication. This remote role demands a high degree of self-motivation, initiative, and the ability to anticipate needs and proactively address potential issues. Strong problem-solving skills and the ability to multitask effectively in a dynamic environment are essential. We are looking for someone who is adaptable, resourceful, and committed to providing exceptional support. This is an excellent opportunity to contribute to the success of a thriving company while enjoying the flexibility of a fully remote work arrangement. Our client values efficiency and professionalism, and this role is integral to maintaining those standards at the executive level. Join us and become an indispensable part of our client's leadership support system.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, memos, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and manage digital and physical files and records.
- Prepare and submit expense reports and process invoices.
- Conduct research and compile information for meetings and projects.
- Act as a liaison between executives and internal staff, clients, and external partners.
- Coordinate logistics for virtual and in-person meetings, including setting up video conferencing.
- Anticipate executive needs and proactively address potential issues.
- Provide general administrative support as required to ensure smooth operations.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proven experience supporting C-level executives or senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently, take initiative, and multitask effectively in a remote setting.
- Strong problem-solving abilities and attention to detail.
- Experience with calendar management and travel coordination.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
Posted 13 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This fully remote position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of daily activities for executives, enabling them to focus on strategic initiatives. Your ability to anticipate needs, communicate effectively, and maintain confidentiality will be paramount.
Key Responsibilities:
Key Responsibilities:
- Managing complex calendars, scheduling meetings, and coordinating travel arrangements (virtual and future in-person if needed).
- Preparing and editing correspondence, reports, presentations, and other documents.
- Conducting research and compiling information for meetings and projects.
- Handling confidential information with the utmost discretion.
- Coordinating internal and external communications on behalf of executives.
- Assisting with expense reporting and budget tracking.
- Organizing and maintaining digital and physical filing systems.
- Serving as a liaison between executives and internal/external stakeholders.
- Proactively identifying and resolving administrative challenges.
- Providing general administrative support as needed.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive administrative assistant Jobs in Nairobi !
6
Executive Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Our client, a leading multinational corporation with a commitment to remote work, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, handling travel arrangements, preparing correspondence, and assisting with special projects. The ideal candidate is a master of efficiency and a gatekeeper of executive time.
You will be expected to communicate effectively with internal and external stakeholders at all levels, ensuring a seamless flow of information. Proficiency in various office software suites and virtual collaboration tools is essential. This role requires meticulous attention to detail, the ability to multitask effectively, and a professional demeanor at all times. You will act as a primary point of contact for executives, requiring a proactive approach to problem-solving and a strong sense of initiative. The ability to maintain confidentiality and handle sensitive information with utmost discretion is paramount.
Key Responsibilities:
You will be expected to communicate effectively with internal and external stakeholders at all levels, ensuring a seamless flow of information. Proficiency in various office software suites and virtual collaboration tools is essential. This role requires meticulous attention to detail, the ability to multitask effectively, and a professional demeanor at all times. You will act as a primary point of contact for executives, requiring a proactive approach to problem-solving and a strong sense of initiative. The ability to maintain confidentiality and handle sensitive information with utmost discretion is paramount.
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling appointments, meetings, and conference calls.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking for executive support.
- Conduct research and gather information for various projects and initiatives.
- Serve as a liaison between executives and internal departments or external clients.
- Anticipate the needs of executives and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role, preferably supporting C-level executives.
- Proven experience in managing complex calendars and international travel arrangements.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Proactive problem-solver with a strong sense of initiative and resourcefulness.
- Ability to work independently and effectively in a remote work environment.
- Professional and polished demeanor.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, managing schedules, coordinating communications, and handling sensitive information with utmost discretion. You will be responsible for managing complex calendars, arranging travel, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding organizational and time-management skills, a professional demeanor, and a keen ability to anticipate needs. Proficiency in office productivity software (Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. This position demands excellent written and verbal communication skills, the ability to multitask effectively, and a proactive approach to problem-solving. Prior experience supporting C-level executives in a remote setting is highly desirable. You will be expected to maintain confidentiality and exercise sound judgment in all aspects of your work. This is a fantastic opportunity to contribute to the success of a leading organization while working entirely remotely, supporting executives who may have business interests in or connections to Mombasa, Mombasa, KE . A bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of executive administrative support experience. If you are a reliable, adaptable, and discreet professional looking for a challenging remote role, we encourage you to apply. Your dedication will ensure seamless executive operations and support strategic decision-making.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
Posted 19 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position, offering the opportunity to be an integral part of a dynamic team environment in **Mombasa, Mombasa, KE**. The ideal candidate will possess exceptional communication skills, a strong ability to manage multiple priorities, and a professional demeanor. You will be responsible for a wide range of administrative tasks to ensure the smooth and efficient operation of the executive office.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails, calls, and mail, and respond as appropriate.
- Organize and maintain electronic and physical filing systems, ensuring confidentiality and ease of access.
- Plan and coordinate meetings, conferences, and events, including logistics, catering, and material preparation.
- Conduct research and compile data for various projects and reports.
- Manage expense reporting and reconciliation for executives.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Anticipate the needs of the executives and proactively address them.
- Handle confidential information with the utmost discretion and integrity.
- Assist with special projects as assigned by the executives.
- Maintain office supplies and equipment.
- Provide general administrative support to the wider team as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or in a similar role supporting senior management.
- Proven experience managing complex calendars and coordinating executive travel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision and as part of a team.
- Professional appearance and attitude.
- Experience in a fast-paced corporate environment.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
9