4 Executive Administrative Assistant Remote jobs in whatjobs
Executive Administrative Assistant - Remote
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is fully remote, offering the flexibility to work from your home office. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements, ensuring seamless logistical support. Preparing and editing correspondence, reports, presentations, and other documents with meticulous attention to detail will be a key function. You will act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proactively anticipating the needs of executives and managing multiple priorities in a fast-paced environment is essential. Organizing and executing virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions, will be part of your daily tasks. Maintaining confidential files and records with utmost integrity is paramount. You will also assist with special projects, research, and event planning as required. The ideal candidate will possess proven experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are a must, along with the ability to multitask effectively and prioritize tasks. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, a professional demeanor, and a strong sense of discretion are essential. A proactive approach, problem-solving abilities, and a commitment to providing high-quality support are highly valued. This is an outstanding opportunity to contribute to the efficiency and success of executive leadership within a dynamic organization, all while enjoying the convenience and flexibility of a fully remote role. While the company has a physical presence in **Mombasa, Mombasa, KE**, this position operates 100% remotely. Our client values dedication, efficiency, and a positive attitude. If you are a results-oriented administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant (Remote)
Posted 21 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering the flexibility to manage administrative operations from your home office. The ideal candidate will possess exceptional organizational and time-management skills, with a proven ability to anticipate needs and manage complex schedules. Key responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, accommodation, itineraries), preparing correspondence and reports, and managing confidential information with the utmost discretion. You will also be responsible for organizing virtual events and maintaining digital filing systems. Strong proficiency in productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace is essential. Excellent communication and interpersonal skills are required to interact effectively with internal teams, external clients, and stakeholders. The ability to multitask, prioritize tasks, and work independently under pressure is crucial. A keen eye for detail and a commitment to accuracy are paramount. Previous experience as an executive assistant or in a similar administrative support role is required. We are seeking an individual who is adaptable, resourceful, and dedicated to providing a high level of support. This role requires someone who can maintain a professional demeanor at all times and contribute positively to the executive team's efficiency. The conceptual focus for this position is within the vibrant business environment of **Mombasa, Mombasa, KE**. The ability to navigate different time zones and communicate effectively across a distributed team will be key to your success. Experience with virtual collaboration tools and a proactive approach to problem-solving are highly valued. You should be adept at managing multiple priorities and ensuring smooth operational workflows.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant (Remote)
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication. Responsibilities include managing calendars, coordinating meetings and appointments, preparing agendas, and taking minutes. You will also be responsible for drafting correspondence, preparing reports and presentations, conducting research, and managing travel arrangements. A key aspect of this role involves acting as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication. You must be proficient in managing virtual collaboration tools and demonstrating discretion and confidentiality in handling sensitive information. The ideal candidate will possess excellent time management skills, a strong command of English, and proficiency in office productivity software. Experience supporting executives in a remote capacity is highly preferred. This role requires exceptional problem-solving abilities, a proactive mindset, and the ability to anticipate needs and take initiative. The ability to multitask effectively and prioritize tasks in a fast-paced environment is essential. This is a fully remote opportunity, offering the flexibility to work from anywhere while supporting executives based in or focused on **Mombasa, Mombasa, KE**. If you are a dedicated administrative professional with a passion for supporting leadership and ensuring operational excellence from a distance, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant (Remote)
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote setting. This role is critical for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and prioritize effectively. You will be responsible for managing calendars, scheduling meetings and appointments, making travel arrangements, preparing correspondence and reports, and organizing digital files. Strong proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) is essential, including advanced skills in email management, word processing, spreadsheets, and presentation software. Excellent written and verbal communication skills are required to interact professionally with internal and external stakeholders at all levels. This is a remote-first position, demanding strong self-discipline, initiative, and the ability to manage tasks independently while maintaining clear and consistent communication with the executives and team members. Experience in managing complex calendars, coordinating virtual meetings, and utilizing digital collaboration tools (e.g., Slack, Zoom, Asana) is paramount. We are looking for a discreet and reliable professional who can handle sensitive information with utmost confidentiality. The ability to multitask, problem-solve, and adapt to changing priorities in a dynamic environment will be highly valued. Your proactive approach to identifying and resolving potential issues before they arise will be a key asset. If you are a dedicated administrative professional seeking a challenging and rewarding remote role supporting top executives, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate and prepare for virtual meetings, including sending invitations, managing attendees, and taking minutes.
- Handle all aspects of travel arrangements, including booking flights, accommodations, and transportation.
- Draft, review, and edit correspondence, memos, reports, and presentations.
- Organize and maintain digital filing systems, ensuring easy access to important documents.
- Screen and direct incoming calls, emails, and inquiries, acting as a primary point of contact.
- Conduct research and compile information for various projects and initiatives.
- Assist with expense report preparation and submission.
- Manage office supplies and ensure efficient operation of remote office equipment.
- Proactively identify and resolve administrative issues and bottlenecks.
- Maintain strict confidentiality of all sensitive information.
- Support multiple executives simultaneously, prioritizing tasks effectively.
- Continuously seek opportunities to improve administrative processes and workflows.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, Personal Assistant, or similar role, supporting C-level executives.
- Proven experience working in a remote or hybrid work environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills.
- Strong problem-solving abilities and attention to detail.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and collaboration tools (Slack, Asana).
- Ability to handle confidential information with discretion.
- Proactive, self-motivated, and able to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Executive administrative assistant remote Jobs in Nairobi !
3