2 Executive Administrative Assistant Remote Operations jobs in whatjobs
Executive Administrative Assistant - Remote Operations
Posted 11 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. In this fully remote role, you will be instrumental in ensuring the smooth operation of administrative functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate possesses exceptional multitasking abilities, impeccable attention to detail, and a professional demeanor suitable for a remote-first environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare for high-level meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Manage email correspondence, prioritizing and responding to inquiries on behalf of executives.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other documents as required.
- Liaise with internal departments and external stakeholders to facilitate communication and gather information.
- Manage travel logistics, including booking flights, accommodation, and transportation.
- Conduct research and prepare background information for meetings and projects.
- Assist with onboarding new remote employees, ensuring they have the necessary resources and information.
- Proactively identify and address potential issues before they arise.
- Manage expense reporting and process invoices.
- Maintain a professional and organized virtual workspace.
- Contribute to the development and implementation of administrative best practices for remote operations.
- Provide general administrative support as needed, demonstrating flexibility and a willingness to assist.
- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in calendar management tools (e.g., Google Calendar, Outlook Calendar).
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive and resourceful problem-solver.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A positive attitude and a commitment to providing high-quality support.
- Familiarity with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring excellent communication and time management skills. The ideal candidate will be adept at managing multiple priorities, coordinating complex schedules, and facilitating seamless operations for a distributed team. You will serve as a key point of contact, ensuring efficient workflow and supporting executives in their day-to-day activities. This role demands a high level of discretion, professionalism, and a commitment to excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Handle incoming and outgoing communications, including emails and phone calls, with appropriate discretion.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and gather information on various topics as requested by executives.
- Maintain and organize digital filing systems, ensuring easy accessibility of important documents.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Manage special projects and initiatives as assigned by executives.
- Provide general administrative support to ensure the efficient functioning of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level management.
- Proven experience working in a remote capacity, demonstrating the ability to manage tasks effectively without direct supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with utmost discretion.
- Proactive problem-solver with a keen attention to detail.
- Adaptable and able to thrive in a fast-paced, ever-changing remote work environment.
- A reliable internet connection and a dedicated home office space are essential for this role.
- Demonstrated ability to maintain a positive and professional demeanor at all times.
This advertiser has chosen not to accept applicants from your region.
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