62 Team Coordination jobs in Kenya
Remote Executive Assistant - Project Coordination
01001 Abothuguchi West
KES150000 Annually
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Job Description
Our client is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative and project coordination support. This is a fully remote position, allowing you to manage executive schedules, communications, and projects efficiently from your home office. The ideal candidate will be an exceptional multitasker with a keen eye for detail, outstanding communication skills, and a proven ability to manage complex calendars and projects independently. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling meetings, preparing reports, and assisting with the coordination of key projects. This role requires discretion, professionalism, and the ability to anticipate needs and proactively solve problems in a remote work environment.
Key responsibilities include:
Key responsibilities include:
- Managing and optimizing executive calendars, including scheduling meetings, appointments, and travel.
- Coordinating the logistics for virtual and, on occasion, in-person meetings.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Conducting research and compiling information for reports and presentations.
- Assisting with project management tasks, including tracking deadlines, milestones, and deliverables.
- Managing expense reports and budget tracking for assigned executives.
- Maintaining organized digital filing systems and ensuring the confidentiality of sensitive information.
- Acting as a liaison between executives and internal/external stakeholders.
- Proactively identifying and resolving potential scheduling conflicts or administrative issues.
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0
Remote Civil Engineer - Project Coordination
01021 Gathiruini
KES300000 Annually
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Posted 2 days ago
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Our client is seeking a skilled and organized Remote Civil Engineer to join their team, focusing on project coordination and support. This role is critical for ensuring the smooth execution of civil engineering projects from conception to completion, all managed remotely. You will be responsible for assisting project managers in planning, scheduling, budgeting, and monitoring project progress. The ideal candidate will have a strong understanding of civil engineering principles, excellent analytical skills, and the ability to manage multiple tasks and deadlines effectively in a virtual environment. You will be involved in reviewing engineering drawings, preparing technical reports, coordinating with stakeholders, and ensuring compliance with project specifications and regulatory standards.
Key responsibilities:
Qualifications:
Key responsibilities:
- Assist project managers in the planning and execution of civil engineering projects.
- Review engineering designs, blueprints, and technical specifications.
- Prepare project documentation, including progress reports, technical analyses, and cost estimates.
- Coordinate with project teams, contractors, and clients to ensure project objectives are met.
- Monitor project timelines and budgets, identifying potential risks and proposing mitigation strategies.
- Ensure compliance with relevant building codes, standards, and regulations.
- Support the procurement process for materials and equipment.
- Conduct virtual site inspections and provide technical guidance as needed.
- Maintain project records and databases, ensuring accuracy and completeness.
- Facilitate communication among project stakeholders through regular updates and virtual meetings.
Qualifications:
- Bachelor's degree in Civil Engineering or a related field.
- Proven experience in civil engineering projects, with a focus on project coordination or management.
- Strong understanding of civil engineering principles, construction methods, and materials.
- Proficiency in engineering software such as AutoCAD, Civil 3D, or similar.
- Excellent analytical, problem-solving, and decision-making skills.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a remote team environment.
- Proficiency in project management software (e.g., MS Project) is an advantage.
- Registered Engineer (PE) or eligible for registration is a plus.
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Remote Executive Assistant - Project Coordination
60200 Meru , Eastern
KES60000 Annually
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Posted 4 days ago
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Job Description
Our client is looking for a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative and project coordination support to a senior executive. This is a fully remote position, offering a flexible and dynamic work environment. You will be responsible for managing complex calendars, coordinating meetings across multiple time zones, preparing reports and presentations, and handling sensitive communications with professionalism and discretion. A key aspect of this role involves supporting various projects, including tracking progress, managing action items, facilitating communication between project stakeholders, and ensuring deadlines are met. The ideal candidate will be proficient in project management methodologies and tools, demonstrating a keen ability to anticipate needs and proactively address potential issues. You must possess excellent organizational skills, a meticulous attention to detail, and a high degree of self-motivation to thrive in an autonomous remote setting. Strong verbal and written communication skills are essential, as is a professional and courteous demeanor. Proficiency with standard office software suites (Microsoft Office 365, Google Workspace) and virtual collaboration tools (Zoom, Slack, Asana) is required. Experience in a similar executive support or project coordination role, preferably in a remote capacity, is highly valued. A Bachelor's degree or equivalent professional experience is expected. You will play a crucial role in ensuring the smooth operation of the executive's office and contributing to the success of key initiatives through efficient and effective administrative support and project management.
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2
Remote Executive Assistant - Project Coordination
60100 Embu, Eastern
KES120000 Annually
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Posted 5 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative and project coordination support. This is a fully remote position, empowering you to manage your workflow efficiently from your preferred location in Kenya. You will be responsible for managing complex calendars, coordinating meetings, preparing reports, and handling correspondence for senior management. Your role will extend to supporting project managers by tracking project timelines, organizing project documentation, and facilitating communication among team members. Excellent communication and interpersonal skills are paramount, as you will be a key point of contact for internal and external stakeholders. The ideal candidate will be adept at using various productivity tools and virtual collaboration platforms. You should possess exceptional attention to detail, a strong sense of urgency, and the ability to multitask effectively in a fast-paced, remote environment. We are looking for an individual who can anticipate needs, proactively solve problems, and maintain confidentiality. Your responsibilities will include managing travel arrangements, processing expense reports, and conducting research as needed. This role requires a high degree of self-discipline and the ability to work autonomously while ensuring seamless support to the executive team and project initiatives.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and organize complex executive calendars, scheduling meetings and appointments.
- Prepare and edit correspondence, reports, presentations, and meeting minutes.
- Coordinate and manage internal and external meetings, including virtual team collaborations.
- Provide proactive project support, including tracking timelines, milestones, and deliverables.
- Organize and maintain project documentation and filing systems.
- Facilitate clear communication between team members and stakeholders.
- Handle travel arrangements and manage expense reports.
- Conduct research and gather information as required by executives and project teams.
- Manage incoming communications, prioritizing and responding as appropriate.
- Maintain strict confidentiality of sensitive information.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with project management software (e.g., Asana, Trello) is a plus.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- High level of discretion and professionalism.
- Experience supporting remote teams and managing virtual communication.
- Adaptability and a proactive approach to problem-solving.
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3
Office Administrator - Logistics Coordination
01000 Makongeni
KES55000 month
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Posted 7 days ago
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Job Description
Our client is seeking a meticulous and organized Office Administrator to manage daily operations and provide crucial support to their logistics department in Thika, Kiambu, KE . This role is pivotal in ensuring the smooth functioning of the office and facilitating efficient communication between various departments. The ideal candidate will be adept at handling a wide range of administrative tasks, possess excellent organizational skills, and have a proactive approach to problem-solving. Key responsibilities will include managing office supplies, maintaining filing systems, coordinating meetings and travel arrangements, and assisting with general administrative duties. You will be the first point of contact for visitors and clients, so excellent interpersonal skills and a professional demeanor are essential.
In addition to general administrative tasks, this role specifically involves supporting the logistics team by managing documentation, tracking shipments, and liaising with transport providers. Proficiency in MS Office Suite (Word, Excel, Outlook) is a must, and experience with logistics software or ERP systems would be a significant advantage. The successful candidate should have a diploma or degree in Business Administration, Office Management, or a related field. Previous experience as an Office Administrator or in a similar administrative role, preferably within a logistics or supply chain environment, is required. Strong attention to detail, the ability to multitask effectively, and excellent communication skills, both written and verbal, are crucial for this position. You should be a reliable and self-motivated individual who can manage priorities and meet deadlines in a fast-paced environment.
This is a fantastic opportunity to join a reputable company and contribute to its operational efficiency. We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a highly organized individual with a keen eye for detail and a passion for administrative excellence, we encourage you to apply for this position in Thika, Kiambu, KE .
In addition to general administrative tasks, this role specifically involves supporting the logistics team by managing documentation, tracking shipments, and liaising with transport providers. Proficiency in MS Office Suite (Word, Excel, Outlook) is a must, and experience with logistics software or ERP systems would be a significant advantage. The successful candidate should have a diploma or degree in Business Administration, Office Management, or a related field. Previous experience as an Office Administrator or in a similar administrative role, preferably within a logistics or supply chain environment, is required. Strong attention to detail, the ability to multitask effectively, and excellent communication skills, both written and verbal, are crucial for this position. You should be a reliable and self-motivated individual who can manage priorities and meet deadlines in a fast-paced environment.
This is a fantastic opportunity to join a reputable company and contribute to its operational efficiency. We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a highly organized individual with a keen eye for detail and a passion for administrative excellence, we encourage you to apply for this position in Thika, Kiambu, KE .
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4
Sports Event Manager (Remote Coordination)
00200 Njiru Village
KES250000 Annually
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Our client, a dynamic sports management company focused on organizing grassroots athletic events, is seeking a highly organized and energetic Sports Event Manager. This role involves coordinating various aspects of sports events remotely, ensuring seamless execution and participant satisfaction. You will be responsible for overseeing the planning and logistical aspects of sporting competitions, including venue coordination (where applicable), registration management, volunteer coordination, and stakeholder communication. Key tasks include developing event schedules, managing budgets, liaising with sports federations and local authorities, and implementing marketing and promotional activities to drive participation. You will also manage participant inquiries, handle on-site support logistics (remotely), and ensure all events comply with safety and regulatory standards. The ideal candidate will have a proven track record in event management, preferably within the sports or leisure industry, with at least 4 years of experience. Strong organizational skills, excellent project management abilities, and proficiency in event management software and virtual communication platforms are essential. You should be adept at managing multiple tasks simultaneously, possess strong problem-solving capabilities, and have outstanding communication and interpersonal skills for effective remote collaboration. A passion for sports and a commitment to delivering high-quality events are key. This is an exciting opportunity to be at the forefront of the sports event industry, contributing to memorable experiences for athletes and fans alike, all while working remotely.
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5
Senior Field Service Technician - Remote Coordination
50200 Bungoma, Western
KES280000 Annually
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Our client is seeking a highly skilled and experienced Senior Field Service Technician to join our team in a fully remote capacity, focusing on coordinating and troubleshooting complex installation and maintenance operations. In this pivotal role, you will provide remote technical support and guidance to on-site technicians across various locations, ensuring the efficient and effective installation, maintenance, and repair of specialized equipment. Your responsibilities will include diagnosing complex technical issues, developing detailed repair procedures, and assisting field teams with complex problem-solving. You will act as a central point of contact for technical escalations, liaising between on-site technicians, engineering teams, and management to ensure timely resolutions. Key duties include:
- Providing expert remote troubleshooting and diagnostic support for a wide range of industrial equipment.
- Developing clear, concise, and actionable technical documentation and repair guides.
- Guiding and mentoring field technicians through complex installation and maintenance procedures via remote communication channels.
- Analyzing service reports and data to identify recurring issues and propose preventative maintenance strategies.
- Collaborating with the engineering department to provide feedback on equipment design and reliability.
- Managing the inventory and deployment of specialized tools and spare parts.
- Ensuring compliance with safety protocols and quality standards in all remote support activities.
- Maintaining accurate records of all service requests, resolutions, and customer interactions.
- Continuously updating technical knowledge and skills to stay current with evolving equipment and technologies.
- Facilitating remote training sessions for new and existing field service personnel.
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6
Remote Event Planning and Coordination Specialist
00100 Embu, Eastern
KES620000 Annually
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A premier hospitality and event management company is looking for a creative and organized Remote Event Planning and Coordination Specialist. This fully remote role allows you to manage all aspects of event planning and execution from a distance, working with clients and vendors virtually. You will be responsible for conceptualizing events, managing budgets, coordinating logistics, and ensuring seamless execution to deliver memorable experiences. Your duties will encompass:
Qualifications:
This fully remote position offers a competitive salary, opportunities for professional development in the exciting hospitality and events industry, and the chance to create unique and successful events.
- Planning and coordinating all types of events, from corporate functions to private celebrations, including virtual events.
- Developing event concepts, themes, and detailed plans in collaboration with clients.
- Creating and managing event budgets, ensuring cost-effectiveness and profitability.
- Sourcing and managing relationships with vendors, including venues, caterers, decorators, and entertainment.
- Coordinating event logistics, such as scheduling, seating arrangements, and audiovisual requirements.
- Overseeing event execution remotely, providing guidance to on-site staff and vendors.
- Managing client communications, providing regular updates, and addressing any concerns.
- Developing event timelines and ensuring all deadlines are met.
- Evaluating event success and gathering feedback for future improvements.
Qualifications:
- Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field.
- Minimum of 5 years of experience in event planning and coordination, with a strong portfolio of successfully managed events.
- Proven ability to manage multiple events simultaneously and work under pressure.
- Excellent organizational, project management, and time management skills.
- Strong negotiation and vendor management skills.
- Exceptional communication, interpersonal, and customer service skills.
- Proficiency in event management software and virtual collaboration tools.
- Creative thinking and problem-solving abilities.
- Must have a dedicated home office with a reliable internet connection.
This fully remote position offers a competitive salary, opportunities for professional development in the exciting hospitality and events industry, and the chance to create unique and successful events.
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7
Remote Fleet Operations Manager - Logistics Coordination
20100 Nyeri Town
KES750000 Annually
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Our client, a rapidly expanding logistics company, is seeking a proactive and experienced Remote Fleet Operations Manager to oversee and optimize their transportation fleet. This position is fully remote, allowing for flexible work arrangements, with a focus on supporting operations across various regions, including **Nyeri, Nyeri, KE**. The successful candidate will be responsible for the efficient scheduling, dispatching, and tracking of vehicles, ensuring timely and cost-effective delivery of goods. You will work closely with drivers, dispatchers, and clients to manage day-to-day fleet activities, troubleshoot logistical challenges, and implement process improvements. Key responsibilities include monitoring driver performance, maintaining vehicle maintenance schedules, ensuring compliance with transportation regulations, and utilizing fleet management software to enhance operational efficiency. The ideal candidate will possess strong organizational skills, excellent problem-solving abilities, and a proven track record in logistics and fleet management. This role requires the ability to manage a dispersed team, communicate effectively across different platforms, and maintain a high level of operational oversight from a remote setting. Your expertise will be crucial in driving efficiency and customer satisfaction.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize the daily operations of a diverse transportation fleet.
- Oversee the scheduling and dispatching of drivers and vehicles to ensure timely deliveries.
- Monitor fleet performance, fuel consumption, and driver behavior using telematics and management software.
- Ensure compliance with all transportation regulations, safety standards, and company policies.
- Coordinate vehicle maintenance and repair schedules to minimize downtime.
- Effectively communicate with drivers, clients, and internal stakeholders to resolve operational issues.
- Analyze fleet data to identify trends and implement improvements for efficiency and cost savings.
- Manage relationships with third-party logistics providers and vendors.
- Develop and implement operational strategies to enhance service quality and customer satisfaction.
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Minimum of 5 years of experience in fleet management or logistics operations.
- Proven experience with fleet management software and telematics systems.
- Strong understanding of transportation regulations and safety best practices.
- Excellent organizational, problem-solving, and decision-making skills.
- Effective communication and leadership abilities, particularly in a remote setting.
- Ability to manage multiple priorities and work under pressure.
- Proficiency in data analysis and reporting.
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Remote Program Manager - Humanitarian Aid Coordination
20100 Naivasha, Rift Valley
KES150000 Annually
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Our client is a leading international humanitarian organization seeking a dedicated and experienced Remote Program Manager to oversee their vital aid coordination efforts. This is a fully remote position, enabling you to contribute significantly to impactful humanitarian programs from anywhere in Kenya. The Program Manager will be responsible for the strategic planning, implementation, monitoring, and evaluation of programs aimed at supporting vulnerable communities, with a particular focus on development initiatives in the **Naivasha, Nakuru, KE** region and beyond. The role requires strong leadership, excellent project management skills, and a deep understanding of humanitarian principles and best practices.
Key responsibilities include:
The ideal candidate will possess a Master's degree in International Development, Humanitarian Affairs, Public Policy, Social Sciences, or a related field. A minimum of 5-7 years of progressive experience in program management within the humanitarian or development sector is required, with a strong emphasis on project design, implementation, and M&E. Proven experience managing complex budgets and donor-funded projects (e.g., USAID, ECHO, UN agencies) is essential. Excellent leadership, communication, and interpersonal skills are crucial for managing teams and stakeholder relationships. Strong analytical and problem-solving abilities, coupled with strategic thinking, are necessary. Experience with remote team management and digital collaboration tools is highly desirable. Familiarity with the specific needs and context of the region of operation is an advantage. A commitment to humanitarian principles and a passion for making a difference in people's lives are paramount.
Key responsibilities include:
- Developing and managing program strategies, annual work plans, and budgets in line with organizational goals and donor requirements.
- Overseeing the implementation of diverse humanitarian and development projects, ensuring timely and quality delivery.
- Establishing and maintaining strong partnerships with local communities, government agencies, NGOs, and other stakeholders.
- Monitoring program progress, collecting data, and conducting regular assessments to ensure objectives are met and impact is maximized.
- Managing program staff, providing guidance, mentorship, and performance management.
- Ensuring compliance with donor regulations, organizational policies, and ethical standards.
- Identifying program risks and developing mitigation strategies.
- Preparing high-quality program reports for donors, headquarters, and other relevant parties.
- Facilitating program learning and knowledge sharing among teams and partners.
- Representing the organization in relevant coordination meetings and forums.
The ideal candidate will possess a Master's degree in International Development, Humanitarian Affairs, Public Policy, Social Sciences, or a related field. A minimum of 5-7 years of progressive experience in program management within the humanitarian or development sector is required, with a strong emphasis on project design, implementation, and M&E. Proven experience managing complex budgets and donor-funded projects (e.g., USAID, ECHO, UN agencies) is essential. Excellent leadership, communication, and interpersonal skills are crucial for managing teams and stakeholder relationships. Strong analytical and problem-solving abilities, coupled with strategic thinking, are necessary. Experience with remote team management and digital collaboration tools is highly desirable. Familiarity with the specific needs and context of the region of operation is an advantage. A commitment to humanitarian principles and a passion for making a difference in people's lives are paramount.
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