471 Senior Remote Administrative Assistant jobs in Nairobi
Senior Executive Assistant - Remote Support
Posted 6 days ago
Job Viewed
Job Description
Our client, a rapidly growing consulting firm, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and prepare reports on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a liaison between executives and internal/external stakeholders, filtering communications.
- Manage expense reporting and other administrative tasks.
- Organize and prepare materials for meetings, board sessions, and executive retreats.
- Proactively identify and resolve potential scheduling conflicts and logistical issues.
- Maintain organized digital filing systems and ensure efficient information retrieval.
- Support remote team coordination and virtual event planning.
- Serve as a key point of contact for matters related to the company's presence and operations in the Mombasa, Mombasa, KE region.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in a remote or hybrid environment.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- High level of discretion, judgment, and professionalism.
- Experience in managing complex travel arrangements and international logistics.
- Ability to work independently and take initiative with minimal supervision.
- Familiarity with the business environment in Mombasa, Mombasa, KE is an advantage.
- Experience in the consulting or professional services industry is a plus.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our client's business functions from a distance. The ideal candidate will manage a wide range of administrative tasks, including scheduling appointments, managing calendars, coordinating meetings (virtual and in-person where applicable), handling correspondence via email and phone, and preparing documents. You will be responsible for maintaining organized digital filing systems, conducting research, and assisting with data entry and basic bookkeeping tasks. Excellent communication, multitasking, and time management skills are paramount. Proficiency in standard office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) is highly valued. You will act as a point of contact for internal and external stakeholders, ensuring professional and timely responses. This is a fantastic opportunity for an individual seeking a dynamic remote role where they can provide essential support and contribute to the overall efficiency of the organization.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars and schedules.
- Coordinate and schedule virtual meetings, webinars, and conference calls.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare and format documents, reports, presentations, and spreadsheets.
- Organize and maintain digital filing systems for easy retrieval of information.
- Perform data entry and assist with basic bookkeeping tasks.
- Conduct online research and compile information as needed.
- Provide general administrative support to the team and management.
- Manage travel arrangements and logistics for remote staff when required.
- Assist with onboarding new remote employees and managing HR-related administrative tasks.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision in a remote setting.
- Detail-oriented with a high level of accuracy.
- Proactive problem-solver with a positive attitude.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Support Specialist
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to effectively manage administrative functions from a distance. You will be responsible for a wide range of tasks, including complex calendar management, coordinating virtual meetings and events, preparing presentations and reports, managing travel arrangements (when necessary, although the role is primarily remote), and handling confidential information with the utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and be adept at anticipating needs and proactively resolving issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace), virtual collaboration tools (Zoom, Microsoft Teams, Slack), and project management software is essential. Strong written and verbal communication skills are paramount, as you will be the primary point of contact for internal and external communications. We are looking for an individual who can work independently, prioritize effectively, and maintain a high level of professionalism and efficiency. A bachelor's degree in Business Administration, Communications, or a related field is preferred, along with at least 5 years of experience as an executive assistant, with a significant portion of that experience being in a remote capacity. Experience in managing complex schedules, organizing virtual events, and handling sensitive information is critical. The ability to multitask, adapt to changing priorities, and maintain a calm demeanor under pressure is highly valued. This role demands a commitment to excellence and a dedication to supporting the success of the executive team through efficient and reliable administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
- Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
- Conduct research, compile data, and prepare reports and presentations as needed.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Act as a liaison between executives and internal/external stakeholders.
- Manage special projects and administrative tasks as assigned.
- Provide exceptional support to ensure the efficiency and productivity of the executive team.
This advertiser has chosen not to accept applicants from your region.
2
Senior Remote Administrative Assistant
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Remote Administrative Assistant to join their dynamic team. This role is crucial in ensuring the smooth and efficient operation of daily administrative functions from a remote setting. The successful candidate will be responsible for managing complex schedules, coordinating virtual meetings, handling confidential information with discretion, and providing comprehensive support to executive-level staff. You will be expected to master our client's internal communication platforms and project management tools to foster seamless collaboration across geographically dispersed teams. Key responsibilities include preparing reports and presentations, managing correspondence, organizing travel arrangements when necessary (though the role is predominantly remote), and maintaining accurate digital records. The ideal candidate will possess exceptional attention to detail, superior time management skills, and the ability to anticipate needs and solve problems independently. Proficiency in standard office software suites, strong written and verbal communication skills, and a customer-service-oriented approach are essential. This is an excellent opportunity for an experienced administrative professional looking for a challenging and rewarding remote position. The role requires a proactive individual who thrives in an independent work environment and is committed to delivering high-quality support. You will be an integral part of a forward-thinking organization that values efficiency and professionalism. Experience with CRM systems is a plus. We are looking for someone who can hit the ground running and immediately contribute to our client's success. The ideal candidate must be able to demonstrate a strong track record of reliability and effectiveness in previous administrative roles, particularly within remote or hybrid work settings. Your ability to multitask and prioritize effectively will be key to succeeding in this role. We encourage applications from individuals who are passionate about administrative excellence and looking to grow their careers in a supportive, virtual environment based in **Mombasa, Mombasa, KE**.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant - Executive Support
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, requiring excellent time management and communication skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings, preparing documents, and handling confidential information with discretion. You will be a crucial support system for senior leadership, ensuring smooth daily operations and enabling them to focus on strategic initiatives. This role demands a high level of professionalism, initiative, and the ability to anticipate needs.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, and coordinating meetings across different time zones.
- Prepare agendas, gather relevant documents, and take minutes for meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing as needed.
- Arrange travel logistics, including flights, accommodations, and transportation for executives.
- Prepare and edit presentations, reports, and other documents with a high degree of accuracy.
- Conduct research on various topics as requested by executives.
- Manage and organize electronic and physical files, ensuring easy retrieval of information.
- Process expense reports and manage basic administrative budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues before they arise.
- Maintain confidentiality and handle sensitive information with utmost discretion.
- Support the onboarding of new team members from an administrative perspective.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role, preferably supporting senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively with minimal supervision.
- Experience in a remote work setting is highly desirable.
- Attention to detail and a commitment to producing high-quality work.
- Adaptability and a willingness to learn new systems and processes.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant - Project Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a dynamic consulting firm, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive project support. This fully remote role is ideal for an individual with exceptional organizational skills and a keen eye for detail, who thrives in a fast-paced environment. You will be responsible for a wide range of administrative tasks crucial to the success of our client's projects. This includes managing project schedules, coordinating meetings, preparing project documentation, and maintaining project files and databases. You will serve as a key point of contact for project stakeholders, facilitating communication and ensuring smooth workflow. Essential duties involve scheduling and confirming appointments, making travel arrangements, processing expense reports, and assisting with presentation preparation. The ideal candidate possesses excellent written and verbal communication skills, enabling effective interaction with clients and internal teams. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Asana, Trello, Monday.com) are highly desirable. You must be a self-starter, capable of working independently with minimal supervision, and adept at prioritizing tasks to meet deadlines. This role requires a high degree of professionalism, discretion, and a commitment to confidentiality. Join our client's virtual team and play an integral role in supporting the efficient execution of diverse consulting projects.
Responsibilities:
Qualifications:
Responsibilities:
- Manage project calendars, schedule meetings, and coordinate logistics.
- Prepare meeting agendas, take minutes, and distribute action items.
- Organize and maintain project documentation, files, and databases.
- Assist in the preparation of reports, presentations, and project proposals.
- Handle incoming and outgoing correspondence via email and phone.
- Process expense reports and manage invoices.
- Coordinate travel arrangements for team members.
- Liaise with clients and internal stakeholders to facilitate project progress.
- Provide general administrative support to project managers and team members.
- Ensure timely completion of administrative tasks to support project timelines.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Project Coordinator, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools is a plus.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Proactive and able to work independently in a remote setting.
- High level of discretion and professionalism.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Office Administrator
Posted 20 days ago
Job Viewed
Job Description
Our client is looking for a detail-oriented and efficient Remote Office Administrator to manage a variety of administrative tasks. This is a fully remote position, providing flexibility and the opportunity to work from your own space. You will be responsible for ensuring the smooth operation of administrative functions, including managing correspondence, maintaining digital records, scheduling appointments, and providing general support to the team. The ideal candidate is highly organized, possesses excellent communication skills, and is proficient with standard office software and virtual collaboration tools. Key responsibilities include managing incoming and outgoing communications, coordinating internal logistics for remote teams, assisting with document preparation, and supporting various departmental needs. You should be adept at problem-solving and possess a proactive attitude towards managing daily tasks. This role requires strong time-management skills and the ability to work independently with minimal supervision. We are seeking a reliable and resourceful individual who can contribute to a positive and productive remote work environment. This is a fantastic opportunity to gain experience in office administration within a flexible, home-based setting. Join a company that values efficiency, teamwork, and employee well-being. Your contributions will be key to maintaining seamless administrative operations for our distributed workforce.
This advertiser has chosen not to accept applicants from your region.
7
Remote Office Manager
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Manager to oversee administrative operations and ensure the smooth functioning of their virtual workplace. This is a fully remote position, offering flexibility and the opportunity to manage essential support functions from your home office. You will be responsible for a wide range of administrative tasks, including managing schedules, coordinating virtual meetings, handling correspondence, maintaining records, and supporting team members. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail. You should be adept at using various digital tools and platforms to facilitate remote collaboration and maintain efficiency. This role is crucial in ensuring that our client's remote teams can operate effectively and efficiently. If you are a resourceful administrative professional passionate about creating a supportive and productive remote work environment, this is the perfect opportunity for you.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, ensuring efficient scheduling of meetings and appointments.
- Organize and prepare materials for virtual meetings, including agendas and presentations.
- Handle incoming and outgoing communications, including emails and phone calls, in a professional and timely manner.
- Maintain and organize digital filing systems and databases, ensuring easy access to important information.
- Provide administrative support to team members, assisting with various tasks and projects as needed.
- Manage office supplies and equipment inventory for remote employees (if applicable).
- Develop and implement administrative procedures and best practices for a remote work environment.
- Act as a point of contact for internal and external inquiries.
- Assist with travel arrangements and expense reporting when required.
- Ensure smooth day-to-day operations by proactively identifying and addressing potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
- Minimum of 3 years of experience in office administration, executive assistance, or a similar role, with demonstrated success in a remote or virtual setting.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Ability to work independently, proactively, and with minimal supervision.
- Strong problem-solving skills and a resourceful approach to challenges.
- Discretion and professionalism in handling confidential information.
- A positive attitude and a strong commitment to providing excellent support.
This advertiser has chosen not to accept applicants from your region.
8
Remote Administrative Manager
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Manager to oversee and streamline administrative operations for their distributed workforce. This is a critical, fully remote role where you will be responsible for ensuring the smooth functioning of daily operations, managing schedules, coordinating communications, and supporting various departments. You will leverage your exceptional organizational skills, attention to detail, and proficiency with virtual tools to maintain efficiency and productivity across the organization. This position requires a strong ability to multitask, prioritize effectively, and manage projects independently. Key Responsibilities include:
- Managing and coordinating schedules, appointments, and travel arrangements for senior leadership and team members.
- Overseeing office supplies, equipment, and technology management for remote employees.
- Developing and implementing efficient administrative procedures and workflows.
- Serving as a primary point of contact for internal and external inquiries.
- Preparing reports, presentations, and correspondence.
- Organizing and maintaining digital filing systems and databases.
- Coordinating virtual team meetings, events, and offsites.
- Assisting with onboarding processes for new remote employees.
- Managing vendor relationships and contracts.
- Providing general administrative support to various departments as needed.
- Ensuring compliance with company policies and procedures.
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in an administrative, office management, or executive assistant role, with a strong focus on remote operations.
- Proficiency in using office productivity software (Microsoft Office Suite, Google Workspace).
- Experience with project management tools and virtual collaboration platforms (e.g., Slack, Asana, Zoom).
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Proactive problem-solving skills and a keen attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a remote setting.
- Discretion and confidentiality in handling sensitive information.
- Experience in managing budgets or procurement is a plus.
This advertiser has chosen not to accept applicants from your region.
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