526 Senior Executive Assistant Remote Support jobs in Nairobi
Executive Administrative Assistant - Remote
Posted 22 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is fully remote, offering the flexibility to work from your home office. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements, ensuring seamless logistical support. Preparing and editing correspondence, reports, presentations, and other documents with meticulous attention to detail will be a key function. You will act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proactively anticipating the needs of executives and managing multiple priorities in a fast-paced environment is essential. Organizing and executing virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions, will be part of your daily tasks. Maintaining confidential files and records with utmost integrity is paramount. You will also assist with special projects, research, and event planning as required. The ideal candidate will possess proven experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are a must, along with the ability to multitask effectively and prioritize tasks. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, a professional demeanor, and a strong sense of discretion are essential. A proactive approach, problem-solving abilities, and a commitment to providing high-quality support are highly valued. This is an outstanding opportunity to contribute to the efficiency and success of executive leadership within a dynamic organization, all while enjoying the convenience and flexibility of a fully remote role. While the company has a physical presence in **Mombasa, Mombasa, KE**, this position operates 100% remotely. Our client values dedication, efficiency, and a positive attitude. If you are a results-oriented administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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Senior Executive Assistant (Remote Support)
Posted 22 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
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Executive Administrative Assistant - Remote Operations
Posted 22 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring excellent communication and time management skills. The ideal candidate will be adept at managing multiple priorities, coordinating complex schedules, and facilitating seamless operations for a distributed team. You will serve as a key point of contact, ensuring efficient workflow and supporting executives in their day-to-day activities. This role demands a high level of discretion, professionalism, and a commitment to excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Handle incoming and outgoing communications, including emails and phone calls, with appropriate discretion.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and gather information on various topics as requested by executives.
- Maintain and organize digital filing systems, ensuring easy accessibility of important documents.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Manage special projects and initiatives as assigned by executives.
- Provide general administrative support to ensure the efficient functioning of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level management.
- Proven experience working in a remote capacity, demonstrating the ability to manage tasks effectively without direct supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with utmost discretion.
- Proactive problem-solver with a keen attention to detail.
- Adaptable and able to thrive in a fast-paced, ever-changing remote work environment.
- A reliable internet connection and a dedicated home office space are essential for this role.
- Demonstrated ability to maintain a positive and professional demeanor at all times.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Support Specialist
Posted 8 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring exceptional time management and communication skills to effectively manage administrative functions from a distance. You will be responsible for a wide range of tasks, including complex calendar management, coordinating virtual meetings and events, preparing presentations and reports, managing travel arrangements (when necessary, although the role is primarily remote), and handling confidential information with the utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives in a fast-paced environment and be adept at anticipating needs and proactively resolving issues. Proficiency in standard office software suites (Microsoft Office, Google Workspace), virtual collaboration tools (Zoom, Microsoft Teams, Slack), and project management software is essential. Strong written and verbal communication skills are paramount, as you will be the primary point of contact for internal and external communications. We are looking for an individual who can work independently, prioritize effectively, and maintain a high level of professionalism and efficiency. A bachelor's degree in Business Administration, Communications, or a related field is preferred, along with at least 5 years of experience as an executive assistant, with a significant portion of that experience being in a remote capacity. Experience in managing complex schedules, organizing virtual events, and handling sensitive information is critical. The ability to multitask, adapt to changing priorities, and maintain a calm demeanor under pressure is highly valued. This role demands a commitment to excellence and a dedication to supporting the success of the executive team through efficient and reliable administrative support.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
- Coordinate and prepare materials for virtual meetings, including agendas, presentations, and minutes.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and accuracy.
- Organize and manage travel arrangements, itineraries, and expense reports (as applicable).
- Conduct research, compile data, and prepare reports and presentations as needed.
- Maintain confidential files and records, ensuring accuracy and accessibility.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Act as a liaison between executives and internal/external stakeholders.
- Manage special projects and administrative tasks as assigned.
- Provide exceptional support to ensure the efficiency and productivity of the executive team.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to senior leadership, operating in a fully remote capacity. This crucial role requires exceptional administrative, organizational, and communication skills to ensure the smooth and efficient functioning of executive operations. You will be responsible for managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating travel arrangements, and preparing reports and presentations. The ideal candidate will anticipate the needs of the executives, proactively solve problems, and maintain a high level of confidentiality. Proficiency in a wide range of office software and virtual collaboration tools is essential. Responsibilities include handling correspondence, managing incoming communications, organizing digital files, and preparing expense reports. You will act as a key point of contact, liaising with internal departments and external stakeholders on behalf of the executives. The ability to multitask effectively, prioritize tasks, and maintain a calm demeanor under pressure is vital. This is an excellent opportunity for a dedicated and detail-oriented professional to contribute significantly to the success of our leadership team while enjoying the flexibility of a remote role. We are looking for a highly motivated individual who can manage demanding workloads with precision and discretion.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Handle incoming communications and prioritize correspondence.
- Organize and maintain digital filing systems.
- Process expense reports and manage reimbursements.
- Act as a liaison between executives and internal/external contacts.
- Anticipate executive needs and proactively address them.
- Conduct research and gather information as required.
- Maintain strict confidentiality and discretion.
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a remote environment.
- Proactive problem-solving skills.
- Attention to detail and accuracy.
- Ability to work independently with minimal supervision.
This advertiser has chosen not to accept applicants from your region.
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Senior Executive Assistant - Remote Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, allowing you to leverage your exceptional administrative skills from anywhere. The ideal candidate will be a master of organization, communication, and time management, with a proven ability to handle a wide range of executive support tasks with discretion and efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow.
- Organize and manage virtual meeting logistics, ensuring smooth operation of video conferencing and other collaboration tools.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information to assist executives in preparing for meetings and projects.
- Manage and track expenses, process invoices, and assist with budget-related tasks.
- Proactively anticipate the needs of executives and take initiative to solve problems.
- Support the implementation of remote work policies and best practices within the executive support function.
- Assist with special projects as assigned by executives.
Required Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience providing high-level executive support to senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience supporting remote executives or working in a remote-first environment is essential.
- Adaptability and a willingness to take on new challenges.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, coordinating travel arrangements, and preparing meeting materials and agendas. You will also handle correspondence, screen emails, prepare reports and presentations, and manage confidential information with the utmost professionalism. Maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed will be part of your daily routine. The ideal candidate will possess strong proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), virtual collaboration tools (e.g., Zoom, Slack), and project management software. Excellent written and verbal communication skills, a keen eye for detail, and a proactive approach to anticipating needs are essential. This role demands a high level of autonomy, resourcefulness, and the ability to work independently while maintaining strong relationships with internal teams and external contacts. We are looking for someone who is adaptable, professional, and committed to providing seamless administrative support. Your ability to prioritize tasks, manage time efficiently, and maintain confidentiality will be critical to your success. This is an excellent opportunity to support key executives and contribute to the smooth functioning of our organization, all within a remote work setting. You will be a trusted partner, enabling our leaders to focus on strategic initiatives by ensuring their administrative and logistical needs are met with precision and efficiency. The role requires excellent interpersonal skills and the ability to maintain composure under pressure.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
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6
Remote Executive Assistant to CEO
Posted 20 days ago
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Job Description
Our client is looking for an exceptionally organized and proactive Remote Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a critical, fully remote role requiring impeccable attention to detail, discretion, and the ability to anticipate needs and manage complex schedules with minimal supervision. The ideal candidate will be adept at handling a wide range of administrative tasks, including managing calendars, coordinating virtual meetings, preparing reports and presentations, and facilitating seamless communication between the CEO and internal/external stakeholders. You will be responsible for gatekeeping, prioritizing requests, and ensuring the CEO's time is optimized. Proficiency in modern digital collaboration tools, project management software, and advanced office productivity suites is essential. Experience in a fast-paced corporate environment, ideally supporting C-suite executives, is highly valued. The ability to multitask effectively, maintain confidentiality, and demonstrate excellent written and verbal communication skills is paramount. This role requires a high degree of initiative, resourcefulness, and a commitment to delivering exceptional support. You will act as a trusted partner, contributing to the efficient operation of the executive office and supporting strategic initiatives. We are seeking a motivated individual who thrives in a remote setting and is committed to upholding the highest professional standards. Your proactive approach and ability to navigate complex organizational dynamics will be key to your success. This is an excellent opportunity for a skilled administrative professional to contribute to a forward-thinking organization and make a significant impact in a fully remote capacity. The successful candidate will be instrumental in ensuring the smooth functioning of executive operations and supporting strategic decision-making through effective administrative management.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant - Mombasa
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to senior management. This is a critical, fully remote position that requires exceptional communication, organizational, and time-management skills. The successful candidate will manage a wide range of tasks, ensuring the smooth and efficient operation of executive functions from a remote setting. This role demands discretion, professionalism, and the ability to anticipate needs and solve problems independently.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Coordinate and prepare for virtual meetings, including distributing agendas, taking minutes, and tracking action items.
- Handle all forms of communication, including emails, phone calls, and correspondence, with professionalism and efficiency.
- Prepare and edit presentations, reports, and other documents.
- Conduct research on various topics as requested by executives.
- Manage confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Organize and maintain electronic filing systems and databases.
- Assist with special projects and event planning as needed.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Ensure seamless remote operational support for executives.
- Proven experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently with minimal supervision in a remote environment.
- Experience with travel arrangements and expense reporting.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
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Remote Executive Assistant to C-Suite
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive remote support to their C-suite executives. This is a pivotal role that requires exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking minutes. The ideal candidate will anticipate the needs of the executives, streamline workflows, and act as a gatekeeper to ensure efficient communication and time management. This position demands a high level of professionalism, strong interpersonal skills, and the ability to maintain confidentiality. You will also assist with expense reporting, project management tasks, and other ad-hoc administrative duties as required. Effective use of virtual communication and collaboration tools is essential. Responsibilities include:
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
- Managing complex and dynamic C-suite executive calendars with precision.
- Coordinating and booking intricate domestic and international travel, including flights, accommodations, and ground transportation.
- Preparing agendas, compiling relevant documents, and distributing materials for meetings.
- Taking accurate and concise meeting minutes, tracking action items, and ensuring follow-up.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a primary point of contact between executives and internal/external stakeholders.
- Managing expense reports and processing invoices in a timely manner.
- Conducting research and preparing presentations or reports as needed.
- Organizing and maintaining digital and physical filing systems.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with special projects and initiatives as assigned by executives.
- Proactively identifying and resolving administrative challenges.
A minimum of 5 years of experience supporting C-suite executives in a similar capacity is required. Proven experience in managing complex calendars and coordinating international travel is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Outstanding organizational, time management, and multitasking skills are critical. Excellent written and verbal communication abilities are paramount. The ability to work independently, exercise sound judgment, and maintain a high level of accuracy is crucial. Discretion and a strong sense of confidentiality are non-negotiable. Our client is looking for a reliable, adaptable, and proactive professional who can thrive in a remote work setting and provide seamless support. This is an excellent opportunity to be an integral part of the executive team, contributing to the smooth operation and success of the organization from a remote location.
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