What Jobs are available for Senior Administrative Officer Operations Support in Kenya?
Showing 4306 Senior Administrative Officer Operations Support jobs in Kenya
Senior Administrative Officer, Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their fully remote operations support team. This role is crucial in ensuring the smooth and efficient day-to-day functioning of various administrative processes and projects. You will be responsible for managing schedules, coordinating meetings, preparing reports, handling correspondence, and providing comprehensive support to senior management and remote teams. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, strong problem-solving abilities, and proficiency in various office productivity tools. Excellent communication and interpersonal skills are essential for effective collaboration in a virtual environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate logistics for remote teams.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile data for various projects and initiatives.
- Handle incoming and outgoing communications, including emails and phone calls.
- Assist in the planning and execution of virtual events and team-building activities.
- Process invoices, manage expense reports, and support budget tracking.
- Act as a liaison between internal departments and external stakeholders.
- Proactively identify and address administrative challenges and propose solutions.
- Maintain confidentiality of sensitive information.
- Support senior management with ad-hoc administrative tasks and projects.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in a senior administrative or executive assistant role, preferably supporting remote teams.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with project management tools and virtual collaboration platforms (e.g., Asana, Trello, Slack, Zoom).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage workload effectively in a remote setting.
- High level of discretion and professionalism.
- Proactive approach to problem-solving and task completion.
- Detail-oriented with a commitment to accuracy.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
0
Remote Senior Administrative Officer - Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide essential operational support in a fully remote capacity. This role is crucial for ensuring the efficient and effective functioning of various administrative and operational processes. You will be responsible for managing day-to-day administrative tasks, supporting team coordination, maintaining records, and assisting with project management as needed. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a strong ability to manage multiple priorities simultaneously in a virtual environment. Proficiency in standard office software, excellent communication skills, and a discreet and professional demeanor are paramount. You will play a key role in streamlining operations, improving efficiency, and supporting the broader team's objectives. This position offers the flexibility of remote work while being integral to the operational success of a dynamic organization.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and organize electronic filing systems and databases.
- Coordinate schedules and appointments for team members and meetings.
- Prepare, edit, and proofread documents, reports, and presentations.
- Assist with onboarding processes for new remote employees.
- Manage office supplies and equipment inventory for remote staff.
- Liaise with internal departments and external vendors to facilitate operational needs.
- Handle incoming and outgoing correspondence and communications.
- Provide support for project management activities, including tracking tasks and deadlines.
- Ensure compliance with company policies and procedures.
- Assist in the development and implementation of administrative process improvements.
Qualifications:
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience in administrative or office management roles.
- Proven experience supporting remote teams or working in a remote capacity.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively.
- Experience with project management tools is a plus.
- Proactive problem-solving skills.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial operational support in Ongata Rongai, Kajiado, KE . This role is essential for ensuring the smooth and efficient functioning of daily office operations. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen eye for detail. You will be responsible for a variety of administrative tasks, including managing schedules, handling correspondence, organizing files, and supporting the wider team. Responsibilities include:
Qualifications:
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
- Managing and maintaining electronic and physical filing systems, ensuring accuracy and easy retrieval of information.
- Answering and directing phone calls, taking messages, and handling general inquiries.
- Coordinating and scheduling meetings, appointments, and travel arrangements for staff.
- Preparing correspondence, reports, presentations, and other documents as needed.
- Managing office supplies inventory and placing orders when necessary.
- Providing general administrative support to various departments.
- Greeting visitors and directing them to the appropriate personnel.
- Handling incoming and outgoing mail and courier services.
- Assisting with basic bookkeeping and expense tracking.
- Maintaining office equipment and liaising with IT support for technical issues.
- Developing and implementing office procedures to improve efficiency.
- Supporting event planning and coordination for company activities.
- Ensuring the office environment is tidy and well-organized.
- Acting as a point of contact for internal and external stakeholders.
- Assisting with onboarding new employees by preparing necessary documentation and resources.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Effective written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive attitude and problem-solving approach.
- High school diploma or equivalent; further qualifications in administration are a plus.
- Familiarity with office management procedures and basic bookkeeping.
- A team player with a positive and professional demeanor.
- Ability to work independently with minimal supervision.
This role offers a stable and engaging opportunity for an administrative professional looking to contribute to a supportive work environment.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant & Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and proactive Remote Administrative Assistant to provide comprehensive support to our operations. This fully remote position is vital for maintaining the smooth functioning of daily administrative tasks and supporting various departments. You will be responsible for managing calendars, scheduling appointments, coordinating meetings, and handling correspondence via email and phone. A key part of your role will involve preparing reports, organizing digital files, maintaining databases, and conducting research as needed. Strong proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools is essential. You must possess excellent written and verbal communication skills, a high level of organization, and the ability to multitask effectively in a remote setting. The ideal candidate is a problem-solver with a proactive attitude, capable of anticipating needs and taking initiative. Confidentiality and discretion are paramount given the sensitive nature of some administrative tasks. This role is integral to supporting administrative functions that impact operations in and around Ongata Rongai, Kajiado, KE , requiring close coordination with teams in that area. You should be comfortable working independently, managing your time efficiently, and meeting deadlines. We are looking for an individual who is eager to contribute to a dynamic team and support the company's administrative needs from a remote location. This is an excellent opportunity for someone looking to leverage their administrative skills in a flexible, work-from-home capacity.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant - Global Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a critical, fully remote role requiring a high degree of professionalism, discretion, and efficiency. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication skills, a meticulous attention to detail, and the ability to anticipate needs and proactively solve problems in a fast-paced global environment. This is an excellent opportunity for an experienced administrative professional to contribute to the smooth functioning of a dynamic organization.
Key Responsibilities:
Qualifications:
This crucial support role is entirely remote, allowing for flexibility while serving our executive team based from our virtual operations in Ongata Rongai, Kajiado, KE .
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding to inquiries and directing them to the appropriate parties.
- Assist with expense report preparation and submission.
- Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
- Conduct research and gather information as needed for various projects and meetings.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and integrity.
- Assist with event planning and coordination for virtual or in-person meetings as required.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to the senior leadership team.
Qualifications:
- Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role, preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Proactive problem-solving skills and ability to work independently.
- Meticulous attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience with travel booking systems and expense management software is advantageous.
- A professional demeanor and positive attitude.
This crucial support role is entirely remote, allowing for flexibility while serving our executive team based from our virtual operations in Ongata Rongai, Kajiado, KE .
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
4
Remote Executive Administrative Assistant - Global Operations Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a pivotal role requiring exceptional discretion, multitasking abilities, and a keen eye for detail. The successful candidate will manage complex calendars, coordinate international travel arrangements, prepare high-level correspondence, and ensure seamless daily operations for executives operating across different time zones. You will act as a key liaison between various departments and external stakeholders, ensuring clear communication and efficient workflow.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Arrange complex domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding as appropriate.
- Conduct research and compile information for meetings and projects as needed.
- Maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Process expense reports and manage departmental budgets in coordination with finance.
- Anticipate needs and proactively address potential issues to ensure smooth executive operations.
- Serve as a gatekeeper and point of contact for internal and external inquiries.
- Assist with event planning and logistics for remote and in-person company gatherings.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced remote environment.
- Proactive problem-solving attitude and ability to work independently with minimal supervision.
- Experience with international travel arrangements and understanding of different cultural communication styles is a plus.
- Familiarity with project management tools is advantageous.
- Dedication to supporting executive functions with efficiency and professionalism.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Operations
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to support their operations team in Meru, Meru, KE . The successful candidate will play a crucial role in ensuring the smooth and efficient functioning of daily administrative tasks. This position requires meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain calendars, schedule meetings, and coordinate travel arrangements for the operations department.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls, emails, and visitors.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain physical and electronic filing systems.
- Assist in the preparation of budgets and processing of invoices.
- Coordinate meeting logistics, including room bookings, catering, and distributing materials.
- Provide general administrative support to the operations team, including data entry and record-keeping.
- Facilitate communication between different departments and external stakeholders.
- Support the onboarding process for new team members, ensuring all necessary paperwork is completed.
- Handle confidential information with discretion and professionalism.
- Assist with special projects as assigned by management.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- High attention to detail and accuracy.
- Discretion and confidentiality.
- A proactive approach to problem-solving.
- Experience with office management software is a plus.
- A relevant diploma or degree in Business Administration or a related field is preferred.
- Familiarity with the operational landscape in Meru is advantageous.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Senior administrative officer operations support Jobs in Kenya !
6
Remote Executive Administrative Assistant - Senior Management Support
Posted 2 days ago
Job Viewed
Job Description
Our client, a fast-growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position, requiring impeccable communication skills, a high degree of professionalism, and the ability to manage complex schedules and administrative tasks from anywhere. You will be responsible for managing calendars, coordinating meetings, preparing documents, handling correspondence, making travel arrangements, and assisting with special projects. The ideal candidate is a master of organization, possesses exceptional time management skills, and can anticipate the needs of executives. You must be proficient with various productivity software and comfortable working independently in a virtual environment. Confidentiality and discretion are paramount in this role. Key responsibilities include:
- Managing and optimizing complex executive calendars, scheduling meetings, and appointments across multiple time zones.
- Coordinating and preparing materials for internal and external meetings, including agendas, presentations, and minutes.
- Handling all aspects of domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Managing and filtering email correspondence and prioritizing urgent communications.
- Preparing, proofreading, and editing various documents, reports, and presentations.
- Conducting research and compiling information for special projects as needed.
- Processing expense reports and managing budget-related administrative tasks.
- Serving as a primary point of contact for internal and external stakeholders, maintaining professional communication.
- Maintaining and organizing electronic and physical filing systems.
- Anticipating executive needs and proactively addressing potential issues.
- Ensuring confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar support role, preferably supporting C-level executives.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong understanding of virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Outstanding organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive and resourceful with a keen eye for detail.
- Ability to work independently and prioritize tasks in a remote setting.
- Prior experience in the technology sector is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
7