861 Senior Administrative Manager Remote jobs in Nairobi
Executive Administrative Assistant - Remote Operations
Posted 23 days ago
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Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring excellent communication and time management skills. The ideal candidate will be adept at managing multiple priorities, coordinating complex schedules, and facilitating seamless operations for a distributed team. You will serve as a key point of contact, ensuring efficient workflow and supporting executives in their day-to-day activities. This role demands a high level of discretion, professionalism, and a commitment to excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Handle incoming and outgoing communications, including emails and phone calls, with appropriate discretion.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Assist with expense reporting and budget tracking as needed.
- Conduct research and gather information on various topics as requested by executives.
- Maintain and organize digital filing systems, ensuring easy accessibility of important documents.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address administrative challenges to ensure smooth operations.
- Manage special projects and initiatives as assigned by executives.
- Provide general administrative support to ensure the efficient functioning of the executive office.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior-level management.
- Proven experience working in a remote capacity, demonstrating the ability to manage tasks effectively without direct supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- Ability to handle confidential information with utmost discretion.
- Proactive problem-solver with a keen attention to detail.
- Adaptable and able to thrive in a fast-paced, ever-changing remote work environment.
- A reliable internet connection and a dedicated home office space are essential for this role.
- Demonstrated ability to maintain a positive and professional demeanor at all times.
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Office Manager - Remote Operations Support
Posted today
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Job Description
Our client, a forward-thinking organization with a distributed workforce, is seeking a highly organized and proactive Office Manager to provide crucial remote operations support. This role is vital for ensuring the smooth functioning of our administrative and operational processes, supporting our fully remote team. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling virtual meetings, maintaining digital filing systems, and coordinating essential office supplies and equipment for remote employees. This position requires excellent communication skills to liaise with internal departments and external vendors. You will play a key role in supporting HR functions, onboarding new remote employees, and managing employee engagement initiatives designed for a distributed workforce. Proficiency in virtual collaboration tools, project management software, and standard office applications is essential. The ideal candidate is meticulous, self-disciplined, and possesses exceptional problem-solving abilities. You should be adept at managing multiple priorities and maintaining confidentiality. This is a fantastic opportunity to contribute to the efficiency and positive culture of a remote-first company, offering a high degree of autonomy and the flexibility to work from anywhere. Your efforts will directly support the productivity and well-being of our remote team members.
Responsibilities:
Responsibilities:
- Manage day-to-day administrative operations for a remote workforce.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements.
- Maintain organized digital records and filing systems.
- Manage inventory and procurement of office supplies and equipment for remote employees.
- Support onboarding processes for new remote hires.
- Assist with employee engagement initiatives and virtual team-building activities.
- Serve as a point of contact for internal and external inquiries.
- Liaise with vendors and service providers.
- Ensure compliance with company policies and procedures.
- Provide general administrative support to various departments as needed.
- Associate's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience in office management or administrative support, preferably in a remote setting.
- Strong organizational and time management skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack).
- Experience with HRIS or ATS systems is a plus.
- Ability to work independently and proactively manage tasks.
- Discretion and ability to handle confidential information.
- Detail-oriented with a strong commitment to accuracy.
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Senior Executive Assistant - Remote Operations Support
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote, full-time position, allowing you to leverage your exceptional administrative skills from anywhere. The ideal candidate will be a master of organization, communication, and time management, with a proven ability to handle a wide range of executive support tasks with discretion and efficiency.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow.
- Organize and manage virtual meeting logistics, ensuring smooth operation of video conferencing and other collaboration tools.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile information to assist executives in preparing for meetings and projects.
- Manage and track expenses, process invoices, and assist with budget-related tasks.
- Proactively anticipate the needs of executives and take initiative to solve problems.
- Support the implementation of remote work policies and best practices within the executive support function.
- Assist with special projects as assigned by executives.
Required Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience providing high-level executive support to senior-level management.
- Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience supporting remote executives or working in a remote-first environment is essential.
- Adaptability and a willingness to take on new challenges.
- A keen eye for detail and a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Manager (Remote)
Posted 8 days ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee their administrative functions in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of the organization through effective management of administrative processes, systems, and support staff. You will be responsible for developing and implementing administrative policies and procedures, managing budgets, coordinating office resources (even remotely), and supporting executive leadership. The ideal candidate will possess exceptional organizational, multitasking, and problem-solving skills, coupled with a strong understanding of operational efficiency and remote team management. You will lead a team of remote administrative professionals, providing guidance, training, and performance feedback. Key responsibilities include managing vendor relationships, overseeing travel arrangements, coordinating meetings and events, and ensuring the secure handling of sensitive information. Proficiency with various office management software, communication platforms, and project management tools is essential. This position demands excellent communication and interpersonal skills, enabling effective collaboration with all levels of the organization. You will be instrumental in fostering a productive and supportive remote work environment. This is a significant opportunity to apply your leadership and administrative expertise in a flexible, remote-first setting, contributing to the overall success and strategic goals of our client. We are looking for a detail-oriented individual with a proven ability to streamline operations and enhance administrative support services.
Responsibilities:
Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures.
- Oversee daily administrative operations and ensure seamless execution of tasks.
- Manage budgets, track expenses, and process invoices for administrative functions.
- Supervise and provide guidance to a remote team of administrative staff.
- Coordinate and manage executive calendars, meetings, and travel arrangements.
- Procure and manage office supplies and equipment for remote employees.
- Ensure the secure and organized management of company records and documents.
- Liaise with external vendors and service providers to ensure quality service delivery.
- Support the onboarding process for new employees, including administrative setup.
- Continuously identify opportunities for process improvement and efficiency gains.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative management or office management, with a significant portion in a remote or hybrid setting.
- Proven experience in leading and managing a team.
- Strong understanding of budget management and financial administration.
- Excellent organizational, multitasking, and time management skills.
- Proficiency in MS Office Suite, Google Workspace, and various virtual collaboration tools (e.g., Slack, Zoom, Asana).
- Exceptional written and verbal communication skills.
- Demonstrated ability to work independently, problem-solve effectively, and make sound decisions in a remote environment.
- Proactive and detail-oriented approach to task management.
- Experience in streamlining administrative processes and improving operational efficiency is highly valued.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Manager - Remote Operations
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Manager to oversee and optimize their remote operational functions. This is a fully remote, senior-level position critical to ensuring the smooth and efficient running of our dispersed teams. You will be responsible for developing, implementing, and refining administrative policies and procedures that support a distributed workforce, focusing on productivity, collaboration, and employee engagement.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Develop and manage administrative strategies for a fully remote workforce, ensuring compliance with all relevant regulations and company policies.
- Oversee the procurement of office supplies, equipment, and software licenses for remote employees, managing budgets and vendor relationships.
- Implement and maintain efficient record-keeping systems, both digital and physical (where applicable for document archiving), ensuring data integrity and accessibility.
- Coordinate travel arrangements, expense reporting, and reimbursements for any required in-person meetings or events, ensuring a seamless experience for employees.
- Manage the onboarding and offboarding process for administrative staff, ensuring all necessary documentation and resources are provided.
- Serve as a primary point of contact for administrative inquiries from remote employees and external stakeholders.
- Proactively identify areas for process improvement within administrative functions, proposing and implementing innovative solutions to enhance efficiency and cost-effectiveness.
- Collaborate with HR and IT departments to ensure administrative systems align with company-wide technology and employee support initiatives.
- Develop and present regular reports on administrative performance metrics to senior leadership.
- Ensure the effective management of virtual office spaces, including digital communication platforms and shared resource scheduling.
- Maintain a high level of confidentiality regarding sensitive company and employee information.
- Champion a positive and productive remote work culture through thoughtful administrative support.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5-7 years of progressive experience in administrative management, with at least 2 years in a remote or hybrid environment.
- Proven experience in developing and implementing administrative policies and procedures.
- Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced, remote setting.
- Proficiency in G Suite (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft Office Suite.
- Experience with HRIS and other relevant administrative software is a plus.
- Strong communication, interpersonal, and problem-solving skills.
- Demonstrated ability to work independently and as part of a remote team.
- A proactive and resourceful approach to identifying and resolving issues.
- Must be eligible to work fully remotely.
This advertiser has chosen not to accept applicants from your region.
4
Senior Executive Assistant - Remote Operations
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide comprehensive remote support to a C-level executive. This role is critical in ensuring the smooth and efficient operation of the executive's daily activities and the seamless coordination of their professional engagements, all managed virtually. The ideal candidate will possess exceptional administrative, organizational, and communication skills, with a keen eye for detail and the ability to anticipate needs. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (when necessary, although the role is primarily remote), preparing reports and presentations, and handling correspondence with discretion and professionalism. You will also be responsible for conducting research, managing projects, and acting as a gatekeeper for the executive's communications. Proficiency in various office software, collaboration tools, and virtual communication platforms is essential. The ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced remote environment is paramount. You must be a self-starter, able to work independently with minimal supervision, and demonstrate a proactive approach to problem-solving. Building and maintaining strong working relationships with internal and external stakeholders is key. This is an excellent opportunity to support a key executive and contribute to the overall success of the organization, offering the significant advantage of a fully remote work arrangement. You will be instrumental in optimizing the executive's time and productivity, enabling them to focus on strategic priorities. The nominal administrative location is **Mombasa, Mombasa, KE**, but the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
5
Remote Executive Administrative Assistant
Posted 6 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Remote Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth operation of executive functions, managing schedules, coordinating communications, and handling various administrative tasks efficiently in a fully remote capacity. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, proficiency in office technology, and a high level of discretion and professionalism. Responsibilities include:
Qualifications:
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
- Managing and coordinating complex calendars and appointment scheduling for executives.
- Arranging and coordinating domestic and international travel, including flights, accommodation, and itineraries.
- Preparing meeting agendas, taking minutes, and distributing action items.
- Drafting, reviewing, and proofreading correspondence, reports, presentations, and other documents.
- Managing and organizing digital files and records for easy retrieval.
- Screening and prioritizing emails and phone calls, acting as a gatekeeper when necessary.
- Coordinating virtual meetings and ensuring all participants have necessary information and access.
- Assisting with expense reporting and budget tracking for executive office.
- Conducting research and compiling information as requested by executives.
- Handling confidential information with the utmost discretion and maintaining professional ethics.
- Proactively identifying and resolving administrative issues before they escalate.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role, ideally with remote work experience.
- Proficiency in G Suite (Gmail, Calendar, Docs, Sheets, Meet) and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to task management.
- High level of discretion and confidentiality.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and as part of a remote team.
- A stable internet connection and a dedicated, quiet workspace are required.
- A minimum of 4 years of experience supporting senior-level executives is preferred.
This is a fully remote opportunity, offering the flexibility to work from home while providing crucial support to our client's leadership team. Our client values efficiency, reliability, and a commitment to excellence in all administrative functions.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant - Remote
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This position is fully remote, offering the flexibility to work from your home office. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements, ensuring seamless logistical support. Preparing and editing correspondence, reports, presentations, and other documents with meticulous attention to detail will be a key function. You will act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proactively anticipating the needs of executives and managing multiple priorities in a fast-paced environment is essential. Organizing and executing virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions, will be part of your daily tasks. Maintaining confidential files and records with utmost integrity is paramount. You will also assist with special projects, research, and event planning as required. The ideal candidate will possess proven experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are a must, along with the ability to multitask effectively and prioritize tasks. Proficiency in standard office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is required. Excellent written and verbal communication skills, a professional demeanor, and a strong sense of discretion are essential. A proactive approach, problem-solving abilities, and a commitment to providing high-quality support are highly valued. This is an outstanding opportunity to contribute to the efficiency and success of executive leadership within a dynamic organization, all while enjoying the convenience and flexibility of a fully remote role. While the company has a physical presence in **Mombasa, Mombasa, KE**, this position operates 100% remotely. Our client values dedication, efficiency, and a positive attitude. If you are a results-oriented administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
7
Senior Executive Assistant (Remote Support)
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive remote support to its senior leadership team. This is a fully remote position, offering flexibility and the ability to manage executive schedules and tasks from anywhere. You will be the right-hand person to executives, ensuring their days run smoothly and efficiently. Key responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing meeting materials, and taking meeting minutes. You will also manage email correspondence, draft communications, conduct research, and handle special projects as assigned. The ideal candidate is a master of prioritization, possesses exceptional attention to detail, and excels in a fast-paced environment. Strong communication and interpersonal skills are essential for interacting with internal teams, external partners, and clients. Proficiency in productivity software (Microsoft Office Suite, Google Workspace) and virtual collaboration tools is a must. You should be resourceful, anticipate needs, and maintain a high level of professionalism and confidentiality at all times. This role demands discretion, excellent problem-solving abilities, and a proactive mindset to effectively support executives in a remote setting. A commitment to providing outstanding administrative support and contributing to the overall efficiency of the executive office is expected.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
8
Senior Executive Assistant (Remote)
Posted 23 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive remote support to their senior leadership team. This fully remote position requires exceptional administrative skills, meticulous attention to detail, and the ability to manage complex schedules, communications, and travel arrangements independently. You will be the primary point of contact for executives, handling a wide range of tasks with professionalism and efficiency. The ideal candidate will possess strong communication abilities, excellent problem-solving skills, and a proven track record of managing sensitive information with utmost confidentiality. This is an excellent opportunity for a seasoned administrative professional who thrives in a remote work environment and is dedicated to enabling executive productivity. Key Responsibilities include:
- Managing complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing emails and phone calls, acting as a liaison between executives and internal/external stakeholders.
- Conducting research and compiling information for meetings and projects.
- Managing expense reporting and ensuring timely reimbursement.
- Organizing and maintaining electronic and physical filing systems.
- Anticipating needs and proactively addressing potential issues to ensure smooth daily operations for executives.
- Handling confidential information with the utmost discretion and integrity.
- Assisting with special projects and ad-hoc administrative tasks as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience providing high-level administrative support to C-suite executives or senior management.
- Proven ability to manage complex calendars and global travel logistics.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and video conferencing tools (Zoom, Teams).
- Strong written and verbal communication skills.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of discretion and professionalism in handling confidential information.
- Proactive problem-solving abilities and a resourceful approach to tasks.
- Experience working in a fully remote environment is highly desirable.
- Adaptability and a willingness to learn new tools and processes.
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