8,345 Senior Administrative Manager Operations jobs in Kenya
Remote Office Administrator - Operations Support
Posted 7 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator to provide essential operational support. This is a fully remote position, perfect for an individual who excels at managing administrative tasks and ensuring the smooth functioning of a virtual office environment. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings, handling correspondence, processing invoices, and maintaining digital filing systems. The ideal candidate will possess excellent communication skills, a keen eye for detail, and proficiency in standard office software suites (Microsoft Office, Google Workspace). Experience with project management tools and virtual collaboration platforms is highly advantageous. You will act as a central point of contact for internal and external inquiries, demonstrating exceptional problem-solving abilities and a commitment to providing outstanding support. This role requires the ability to multitask, prioritize effectively, and work independently with minimal supervision. Maintaining confidentiality and demonstrating a professional demeanor at all times are paramount. You will play a critical role in streamlining administrative processes and ensuring efficient operations for our client. This remote role allows you to contribute significantly to the efficiency of our operations, supporting teams based in and around the **Meru, Meru, KE** area, from your own convenient location.
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Senior Executive Assistant - Remote Office Management
Posted 3 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive administrative support to senior leadership. This is a fully remote position, offering the flexibility to manage executive needs from anywhere. The ideal candidate will have a proven track record of supporting C-suite executives, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth operation of remote executive functions. The ability to maintain confidentiality and exercise sound judgment is paramount. This role is based in **Garissa, Garissa, KE**, but operates as a fully remote position, supporting our client's distributed leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling, rescheduling, and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate and manage logistics for virtual meetings, ensuring all participants have the necessary information and technical support.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues before they arise.
- Manage special projects and ad-hoc assignments as required.
- Assist with expense reporting and budget tracking for executive needs.
- Foster positive working relationships with internal teams and external partners.
- Continuously seek ways to improve administrative processes and efficiency in a remote setting.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 7 years of experience as an Executive Assistant, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Proactive approach with strong problem-solving abilities and sound judgment.
- Experience in a remote or distributed work environment is highly advantageous.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Professional demeanor and the ability to interact effectively with individuals at all levels.
- Experience with travel booking and expense management systems.
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Office Administrator and Operations Support
Posted 21 days ago
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Job Description
Our client, a growing professional services firm, is seeking an organized and proactive Office Administrator and Operations Support professional to join their team in **Kericho, Kericho, KE**. This role offers a flexible hybrid work arrangement, allowing for a blend of in-office and remote work. The ideal candidate will be instrumental in ensuring the smooth day-to-day operations of the office, providing comprehensive administrative support, and assisting with various operational tasks. You will be the first point of contact for many inquiries, manage office supplies, coordinate meetings, and support the broader team with their administrative needs. A meticulous approach to tasks and excellent communication skills are paramount for success in this role.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
Key Responsibilities:
- Manage the reception area and greet visitors, providing a professional and welcoming first impression.
- Handle incoming and outgoing mail, courier services, and manage general correspondence.
- Maintain office supplies inventory and place orders as needed, ensuring cost-effectiveness.
- Schedule and coordinate internal and external meetings, including booking rooms and arranging catering.
- Prepare meeting agendas, take minutes, and distribute them to relevant parties.
- Manage the office calendar and ensure all appointments and deadlines are tracked.
- Provide administrative support to management and staff, including data entry, filing, and document preparation.
- Assist with travel arrangements for staff, including booking flights and accommodation.
- Maintain and update office databases and filing systems, both physical and digital.
- Liaise with vendors and service providers to ensure the smooth functioning of office equipment and facilities.
- Support HR functions with onboarding new employees and maintaining personnel records.
- Handle general inquiries from clients and employees via phone and email.
- Assist with basic bookkeeping tasks as required.
- Contribute to maintaining a tidy, organized, and efficient office environment.
Qualifications:
- A Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- Proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication and interpersonal skills, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment such as printers, scanners, and phone systems.
- A proactive attitude and ability to work independently with minimal supervision, as well as collaboratively within a team.
- Discretion and confidentiality when handling sensitive information.
- Adaptability and willingness to take on new responsibilities.
- Experience with basic accounting or HR support is a plus.
This is a fantastic opportunity to be a key support figure in a dynamic team located in **Kericho, Kericho, KE**. The hybrid model allows for excellent work-life balance while maintaining crucial in-person collaboration.
This advertiser has chosen not to accept applicants from your region.
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Senior Office Administrator and Operations Manager
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Administrator and Operations Manager to oversee their administrative functions and operational efficiency in a fully remote capacity. This critical role ensures the smooth running of day-to-day operations, supports various departments, and manages essential administrative tasks. The ideal candidate will be detail-oriented, possess excellent communication and multitasking skills, and have a strong understanding of office management principles. You will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the wider team. This is a fully remote position, offering the flexibility to work from home. Key responsibilities include:
Candidates should have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent proven experience. A minimum of 5 years of experience in office administration, executive assistance, or operations management is required. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is essential. Strong organizational and time management skills, with the ability to prioritize tasks effectively, are critical. Exceptional written and verbal communication skills are a must. Experience with project management or virtual collaboration tools is advantageous. The ability to work independently, maintain confidentiality, and adapt to changing priorities in a remote work environment is paramount. This is a fantastic opportunity to play a key role in supporting the operational success of a growing organization.
- Managing and coordinating executive calendars and scheduling meetings, appointments, and travel arrangements.
- Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintaining organized and up-to-date filing systems, both physical and digital.
- Preparing reports, presentations, and other documents as required.
- Managing office supplies inventory and procurement.
- Coordinating with vendors and service providers.
- Assisting with onboarding processes for new employees.
- Providing administrative support to various departments and team members.
- Implementing and improving administrative procedures and policies.
- Acting as a point of contact for internal and external inquiries.
- Ensuring the smooth operation of remote work tools and systems.
- Managing basic HR administrative tasks such as record-keeping.
- Assisting with event planning and coordination for virtual company events.
Candidates should have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent proven experience. A minimum of 5 years of experience in office administration, executive assistance, or operations management is required. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is essential. Strong organizational and time management skills, with the ability to prioritize tasks effectively, are critical. Exceptional written and verbal communication skills are a must. Experience with project management or virtual collaboration tools is advantageous. The ability to work independently, maintain confidentiality, and adapt to changing priorities in a remote work environment is paramount. This is a fantastic opportunity to play a key role in supporting the operational success of a growing organization.
This advertiser has chosen not to accept applicants from your region.
3
Senior Office Administrator & Operations Manager
Posted 20 days ago
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Job Description
Our client is seeking a highly organized and experienced Senior Office Administrator & Operations Manager to oversee the smooth and efficient functioning of their remote operations. This role is crucial in managing day-to-day administrative tasks, streamlining operational processes, and ensuring a productive virtual work environment for all employees. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and a strong understanding of administrative best practices. Key responsibilities include managing office supplies and equipment (for remote employees), coordinating virtual meetings and events, maintaining digital filing systems, processing invoices and expense reports, and acting as a primary point of contact for employee inquiries. You will also be involved in implementing and refining operational policies and procedures to enhance efficiency and employee experience. Proficiency in office productivity suites (e.g., Microsoft Office, Google Workspace), project management tools, and communication platforms (e.g., Slack, Zoom) is essential. This position requires outstanding communication, interpersonal, and time management skills, with the ability to multitask effectively and prioritize tasks in a dynamic, remote setting. You will play a key role in fostering a positive and productive company culture, even from a distance. The successful applicant will be detail-oriented, resourceful, and committed to providing excellent support to both employees and management. This is a fantastic opportunity to contribute significantly to the operational success of a growing organization, supporting teams that may have connections to **Thika, Kiambu, KE**, all managed remotely.
Responsibilities:
Qualifications:
Responsibilities:
- Manage daily administrative operations for a remote workforce.
- Oversee virtual office supplies and equipment procurement and distribution.
- Schedule and coordinate virtual meetings, webinars, and team events.
- Maintain digital filing systems and ensure data accuracy.
- Process invoices, expense reports, and manage vendor relationships.
- Serve as the primary point of contact for internal employee inquiries.
- Develop and implement efficient administrative and operational procedures.
- Assist with onboarding processes for new remote employees.
- Manage travel arrangements for remote staff as needed.
- Support management with ad-hoc administrative and operational tasks.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 5 years of experience in office administration or operations management, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Slack, Asana).
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- Proactive problem-solver with a keen attention to detail.
- Ability to work independently and manage multiple priorities effectively.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
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Remote Office Administrator & Operations Coordinator
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Office Administrator & Operations Coordinator to support their business operations. This fully remote position requires meticulous attention to detail, exceptional organizational skills, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for ensuring the smooth functioning of day-to-day operations, supporting internal teams, and facilitating effective communication across the organization. The ideal candidate is a self-starter with a strong command of digital tools and a commitment to providing outstanding administrative support.
Responsibilities:
Responsibilities:
- Manage and organize digital filing systems, ensuring documents are easily accessible and securely stored.
- Coordinate and schedule virtual meetings, appointments, and travel arrangements for team members.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Handle incoming and outgoing digital communications, including emails and inquiries, ensuring prompt and professional responses.
- Manage and maintain office supplies inventory, placing orders as necessary through online vendors.
- Assist in the onboarding process for new remote employees, including system access and documentation.
- Support the finance department with invoice processing, expense reporting, and other administrative tasks.
- Maintain accurate databases and contact lists, ensuring data integrity.
- Liaise with IT support to resolve technical issues related to remote work setups.
- Assist in planning and coordinating virtual team-building activities and company events.
- Develop and implement administrative procedures to improve efficiency and streamline workflows.
- Provide general administrative support to various departments as required.
- Act as a point of contact for internal and external queries related to administrative matters.
- Ensure all administrative tasks are completed accurately and on time, adhering to deadlines.
- Proactively identify areas for improvement in administrative processes and propose solutions.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative or office management role, preferably in a remote setting.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Slack, Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- Ability to work independently, prioritize tasks effectively, and manage multiple responsibilities simultaneously.
- High level of accuracy and attention to detail.
- Discretion and ability to handle confidential information.
- A proactive approach to problem-solving and a commitment to excellent service delivery.
- Reliable internet connection and a dedicated home workspace are essential.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Manager - Operations Support
Posted 22 days ago
Job Viewed
Job Description
Our client, a busy professional services firm, is seeking a highly organized and efficient Administrative Manager to oversee their operational support functions. This role is integral to maintaining the smooth functioning of the office and ensuring all administrative processes are executed flawlessly. You will be responsible for managing a small administrative team, overseeing office supplies, coordinating vendor relationships, and implementing administrative best practices. The ideal candidate is a meticulous planner, an effective communicator, and possesses strong leadership capabilities, with a keen eye for detail and a commitment to operational excellence.
Key Responsibilities:
Key Responsibilities:
- Supervise and guide a team of administrative staff, ensuring efficient task allocation and performance.
- Oversee daily office operations, including reception, mail handling, and facility management.
- Manage inventory of office supplies and equipment, ensuring adequate stock levels and cost-effective procurement.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Coordinate with external vendors and service providers to ensure timely and quality delivery of services.
- Manage the organization and maintenance of physical and digital filing systems.
- Support the coordination of internal and external meetings and events.
- Ensure a safe, secure, and well-maintained office environment.
- Act as a liaison between management and administrative staff, facilitating clear communication.
- Continuously seek opportunities to improve administrative processes and support functions.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in office management, administrative supervision, or a similar role.
- Proven leadership and team management skills.
- Strong understanding of office operations and administrative best practices.
- Excellent organizational, planning, and time management abilities.
- Proficiency in Microsoft Office Suite and common office management software.
- Strong communication, interpersonal, and problem-solving skills.
- Ability to multitask and work effectively in a fast-paced environment.
- A proactive approach to identifying and resolving operational issues.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Assistant - Senior Leadership Support
Posted 22 days ago
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Job Description
Our client, a progressive technology firm, is seeking a highly organized, proactive, and polished Remote Executive Assistant to provide comprehensive support to their senior leadership team. This is a fully remote role, offering the flexibility to manage executive schedules and communication from your home office. You will be instrumental in ensuring the smooth and efficient functioning of the executive office, handling a wide range of administrative and logistical tasks. Your responsibilities will include calendar management, travel arrangements, meeting coordination, preparing reports and presentations, and acting as a gatekeeper and liaison for senior executives. The ideal candidate is a master of organization, possesses exceptional communication skills, and maintains a high level of professionalism and discretion.
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
Qualifications:
Location: This role supports executives based in the Bungoma, Bungoma, KE region, operating entirely remotely.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings and appointments efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external stakeholders, screening calls and inquiries.
- Manage and organize electronic and physical files and records.
- Conduct research and gather information as needed for executive projects.
- Assist with expense reporting and budget tracking.
- Anticipate the needs of senior executives and proactively address them.
- Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
- Bachelor's degree in Business Administration, Management, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives or senior management.
- Proven ability to manage complex calendars and coordinate travel logistics seamlessly.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- High level of professionalism, discretion, and a proactive, service-oriented attitude.
- Ability to work independently, exercise sound judgment, and troubleshoot issues effectively in a remote environment.
- Experience in the technology sector is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Senior Executive Assistant - Remote Operations Management
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth operation of remote executive functions, managing complex schedules, and facilitating efficient communication across distributed teams. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and a proven ability to anticipate needs and proactively solve problems. You will be responsible for managing calendars, coordinating virtual meetings, preparing reports and presentations, and handling confidential information with the utmost discretion. Strong proficiency in various productivity tools, virtual collaboration platforms, and communication software is essential. This position requires excellent written and verbal communication skills, as well as the ability to multitask and prioritize effectively in a fast-paced, remote work environment. The successful applicant will be a self-starter, capable of working independently and managing multiple priorities without direct supervision. Experience supporting C-level executives or managing complex projects in a remote setting is highly desirable. This is an excellent opportunity for a dedicated and efficient administrative professional to contribute to the success of a dynamic organization while enjoying the flexibility of working from home. We are looking for an individual who is reliable, adaptable, and committed to providing top-tier support to our remote executives. If you possess a strong work ethic, a proactive attitude, and a passion for seamless operational support, we encourage you to apply for this vital remote role.
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8
Senior Executive Assistant & Office Operations Manager
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Executive Assistant & Office Operations Manager to provide comprehensive support and manage day-to-day administrative functions. This is a fully remote position, allowing you to effectively manage executive schedules and operational needs from your home office. You will be instrumental in ensuring seamless operations, supporting key executives, and maintaining an efficient and productive remote work environment. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, strong communication abilities, and extensive experience in executive support and administrative management.
Responsibilities:
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
Responsibilities:
- Provide high-level administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, ensuring timely responses.
- Manage office operations, including supplies, vendor relationships, and facility coordination (if applicable for remote workspaces).
- Develop and implement efficient administrative processes and procedures.
- Coordinate and manage special projects as assigned by executives.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and facilitate virtual meetings, ensuring all participants have necessary information and technology.
- Maintain confidential information with the utmost discretion.
- Assist with onboarding of new team members, ensuring they have the resources needed.
- Manage expense reporting and reconciliation for executives.
- Proactively identify and address potential issues or needs within the administrative functions.
- Support HR-related administrative tasks as required.
- Streamline communication and workflow between different departments.
This crucial role, conceptually associated with Machakos, Machakos, KE , is a fully remote position. We are seeking a meticulous, proactive, and resourceful individual with strong problem-solving skills and the ability to manage multiple priorities effectively in a remote setting. Your dedication to efficiency and support will be vital in enabling our executives and teams to perform at their best.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience as an Executive Assistant, Administrative Manager, or in a similar role supporting senior leadership.
- Proven experience managing complex calendars and coordinating domestic/international travel.
- Exceptional organizational and time management skills.
- Proficiency in office productivity suites (e.g., Microsoft Office Suite, Google Workspace).
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with discretion and professionalism.
- Proactive approach to problem-solving and task management.
- Experience working effectively in a remote or hybrid environment.
- High level of attention to detail.
This advertiser has chosen not to accept applicants from your region.
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