What Jobs are available for Senior Administrative Assistant in Eldoret?
Showing 350 Senior Administrative Assistant jobs in Eldoret
Senior Administrative Assistant (Remote)
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to join their fully remote administrative support team. This role is crucial for ensuring the smooth operation of various departments by providing comprehensive executive and administrative support. You will manage calendars, coordinate meetings, handle correspondence, prepare reports, and support special projects, all within a remote work environment. The ideal candidate possesses exceptional organizational skills, strong technical proficiency, excellent communication abilities, and a proven track record of managing diverse administrative tasks independently. Responsibilities include:
- Providing high-level administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Managing and prioritizing incoming communications (emails, calls, mail) and drafting responses as appropriate.
- Preparing and editing presentations, reports, and other documents with a high degree of accuracy and professionalism.
- Coordinating and managing virtual meetings, including setting up platforms, distributing agendas, and taking minutes.
- Maintaining organized digital filing systems and ensuring confidentiality of sensitive information.
- Assisting with budget tracking and expense report processing.
- Supporting special projects and initiatives as assigned.
- Acting as a liaison between internal departments and external stakeholders.
- Proactively identifying and addressing potential administrative challenges.
- Continuously seeking ways to improve administrative processes and efficiency.
- Associate's degree or equivalent experience in a relevant field.
- 5+ years of proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving attitude and attention to detail.
- Ability to work independently and collaboratively in a fully remote setting.
- Experience with project management software is a plus.
- Familiarity with basic accounting principles for expense management is beneficial.
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0
Remote Senior Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of our client's virtual business activities. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks simultaneously without direct supervision. You will be responsible for managing calendars, scheduling virtual meetings, preparing reports and presentations, and handling confidential information with the utmost discretion. Effective communication, both written and verbal, is paramount as you will be interacting with internal teams and external partners through various digital channels. The role requires a high degree of self-motivation and the ability to thrive in an independent work environment. Proficiency in office productivity software, particularly Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with project management tools and virtual collaboration platforms such as Slack, Zoom, and Asana is highly preferred. You will anticipate the needs of the team and proactively address challenges to ensure seamless workflow. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a remote setting and contribute to a forward-thinking organization. The successful candidate will be adept at problem-solving, resourceful in finding information, and committed to maintaining a high standard of professional support. Key to this role is the ability to maintain a positive and professional demeanor while working independently.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex virtual calendars and schedules for multiple executives.
- Coordinate and organize virtual meetings, including preparing agendas, taking minutes, and tracking action items.
- Prepare, edit, and proofread documents, reports, spreadsheets, and presentations.
- Handle incoming and outgoing communications, including emails and phone calls (if applicable to role).
- Organize and maintain digital filing systems for easy access and retrieval of information.
- Conduct research and gather information as needed for various projects and tasks.
- Manage travel arrangements and expense reports (if applicable to role).
- Act as a liaison between internal departments and external partners, ensuring clear and efficient communication.
- Assist with project coordination and tracking, ensuring deadlines are met.
- Provide general administrative support and handle ad-hoc requests as they arise.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Demonstrated ability to work independently and manage time effectively in a remote environment.
- Exceptional organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (Zoom, Slack, Asana, Trello, etc.).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- High level of discretion and confidentiality.
- Ability to adapt to changing priorities and work under pressure.
- A dedicated home office setup with reliable internet connectivity is required.
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1
Remote Senior Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Senior Administrative Assistant to provide comprehensive remote support. This role is essential for ensuring the smooth and efficient day-to-day operations of the executive team and key departments. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail, with a proven ability to manage multiple priorities in a fast-paced, remote environment. This position requires discretion, professionalism, and a commitment to providing high-level support.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for executives, coordinating meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and projects as requested.
- Screen and prioritize incoming communications, responding independently when possible.
- Organize and maintain electronic and physical filing systems.
- Coordinate logistics for virtual meetings and events, ensuring all participants have necessary information.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with expense reporting and budget tracking as needed.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues to ensure seamless workflow.
- Manage ad-hoc administrative projects and tasks as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy.
- Ability to work independently, demonstrate initiative, and maintain confidentiality.
- Experience in remote work environments is highly desirable.
- Professional demeanor and strong interpersonal skills.
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2
Senior Administrative Assistant - Remote Operations
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to their remote operations. This is a fully remote position, requiring exceptional self-management, communication skills, and the ability to thrive in a virtual work environment. You will be responsible for a wide range of administrative tasks that ensure the smooth and efficient functioning of the company. The ideal candidate is meticulous, detail-oriented, and possesses excellent time management abilities. You will handle tasks such as managing calendars, coordinating virtual meetings, preparing reports, organizing digital files, and acting as a liaison between different departments and team members. This role is crucial for maintaining operational efficiency and supporting our distributed workforce.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings across different time zones.
- Coordinate and prepare agendas, materials, and minutes for virtual meetings.
- Handle incoming and outgoing electronic communications, including emails and messages.
- Organize and maintain digital filing systems, ensuring easy retrieval of documents.
- Prepare reports, presentations, and correspondence with accuracy and attention to detail.
- Assist with travel arrangements and expense report processing for remote team members.
- Conduct research and gather information as needed for various projects.
- Provide general administrative support to the team, troubleshooting issues as they arise.
- Act as a point of contact for internal inquiries, directing them to the appropriate resources.
- Implement and improve administrative processes to enhance efficiency in a remote setting.
- Manage office supplies inventory and ordering for remote employees.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4 years of experience in administrative support, preferably in a remote or distributed environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and anticipating needs.
- Tech-savvy with the ability to quickly learn new software and tools.
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3
Senior Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical fully remote role, requiring exceptional executive support skills, discretion, and the ability to manage complex schedules and communications. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost professionalism. The ideal candidate will possess a keen eye for detail, excellent time management skills, and the ability to anticipate the needs of executives. Strong written and verbal communication skills are essential, as is proficiency in a range of office productivity software and virtual collaboration tools. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication flows and efficient operations. This position demands a high level of self-motivation, problem-solving capabilities, and the ability to work independently while maintaining strong relationships with the executive team. You will be instrumental in ensuring the smooth functioning of the executive office and supporting strategic initiatives. A commitment to providing exceptional support and a proactive approach to problem-solving are highly valued. The **job location** is a remote position, requiring you to manage administrative tasks from your home office within Kenya. This role involves significant virtual interaction and requires a dedicated workspace conducive to maintaining confidentiality and productivity.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, presentations, and other documents with accuracy and attention to detail.
- Screen and prioritize incoming communications, acting as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate logistics for virtual meetings and events, ensuring smooth execution.
- Conduct research and gather information as needed for executive projects and initiatives.
- Manage expense reports and administrative budgets.
- Anticipate executive needs and proactively address potential issues.
- Maintain organized digital filing systems and records.
- Provide general administrative support to the executive team as required.
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and manage multiple priorities in a remote setting.
- Proactive problem-solving attitude.
- Experience in supporting C-level executives is a plus.
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4
Senior Executive Administrative Assistant (Remote)
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional organizational and communication skills to manage responsibilities effectively from a distance. You will be instrumental in ensuring the smooth operation of the executive office by managing calendars, coordinating complex travel arrangements, preparing correspondence, and handling confidential information with utmost discretion. The ideal candidate will have a proven track record of supporting C-suite executives, possess strong technical proficiency in office software, and excel at anticipating needs and proactively resolving issues. Your ability to multitask, prioritize effectively, and maintain a professional demeanor in a virtual environment is critical.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Arrange domestic and international travel, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, presentations, and reports for senior executives.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and coordinate virtual meetings and events, including preparing agendas and taking minutes.
- Conduct research and gather information as requested by executives.
- Manage expense reports and process invoices accurately and efficiently.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized digital filing systems for easy retrieval of documents.
- Provide ad-hoc administrative support as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role, supporting senior-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solving abilities and a keen attention to detail.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Experience working effectively in a remote or hybrid work setting.
- Ability to work remotely from **Eldoret, Uasin Gishu, KE** or a designated remote location.
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5
Executive Administrative Assistant, C-Suite Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities with grace and efficiency. The Executive Administrative Assistant will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and taking detailed minutes. You will serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and ensuring timely responses. Proactive identification of potential conflicts and challenges, followed by the implementation of effective solutions, is crucial. The ideal candidate will possess excellent judgment, discretion, and a strong understanding of confidentiality requirements. Proficiency in office productivity software, including advanced calendar management, document creation, and presentation software, is essential. The ability to manage complex projects, conduct research, and prepare reports and presentations independently is highly valued. Strong written and verbal communication skills are paramount for liaising with executives, team members, and external partners in a remote environment. This role demands a proactive approach to anticipating needs and a commitment to ensuring the smooth and efficient operation of the executive office. We are looking for an individual who is a true gatekeeper, a master organizer, and a trusted partner to our executives, capable of thriving in an autonomous, remote work setting. Responsibilities include: Managing complex executive calendars, scheduling meetings, and coordinating appointments. Arranging domestic and international travel, including flights, accommodations, and ground transportation. Preparing agendas, distributing meeting materials, and taking accurate minutes. Drafting, proofreading, and editing correspondence, reports, and presentations. Acting as a liaison between executives and internal/external stakeholders. Screening calls, emails, and other communications, prioritizing urgent matters. Conducting research and compiling information for various projects. Managing expense reports and processing invoices. Maintaining confidential files and information with the utmost discretion. Anticipating executive needs and proactively addressing them. Coordinating special projects and events as needed. Qualifications: Bachelor's degree or equivalent professional experience. Minimum of 5 years of experience providing administrative support to senior executives (C-suite level preferred). Proven ability to manage complex calendars and travel arrangements. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. Excellent organizational, time management, and prioritization skills. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. High level of professionalism, discretion, and confidentiality. Ability to work independently and proactively in a remote setting. Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams). Strong problem-solving abilities and resourcefulness.
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6
Remote Administrative Assistant - Executive Support
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position requires you to manage calendars, schedule meetings, prepare documents, handle correspondence, and perform various administrative tasks to ensure the smooth operation of executive activities. You will be a key point of contact, requiring excellent communication, discretion, and proficiency in office software. The ideal candidate is detail-oriented, a strong problem-solver, and thrives in a fast-paced, remote work environment.
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and conference calls for executives.
- Prepare meeting agendas, take minutes, and track action items.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and maintain digital filing systems for efficient information retrieval.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Conduct research on various topics as requested by executives.
- Assist with project coordination and tracking deadlines.
- Screen and prioritize incoming requests and communications.
- Maintain confidentiality and exercise discretion in handling sensitive information.
- Provide administrative support to other team members as needed.
- Manage expense reports and invoicing processes.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, proactively, and efficiently in a remote setting.
- Discretion and sound judgment in handling confidential information.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams) and project management software is a plus.
- High school diploma or equivalent; Associate's or Bachelor's degree is preferred.
- Previous experience in a remote-first role is advantageous.
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7
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior management. This position requires meticulous attention to detail, exceptional time management skills, and the ability to handle confidential information with discretion. As a remote employee, you will be responsible for managing complex calendars, scheduling virtual meetings across multiple time zones, and coordinating travel arrangements as needed. Your duties will include preparing reports and presentations, drafting correspondence, and managing incoming communications. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in office productivity software, including advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, is essential. Experience with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack is also required. The ideal candidate will have a strong understanding of business operations and the ability to anticipate the needs of executives. This role demands excellent written and verbal communication skills, as well as strong problem-solving abilities. A Bachelor's degree in Business Administration or a related field, combined with at least 5 years of experience as an executive assistant in a remote or hybrid environment, is preferred. We are seeking a self-starter who can work independently, prioritize tasks effectively, and maintain a high level of productivity in a remote setting. This is an excellent opportunity to contribute to the efficiency and success of a leading organization while enjoying the benefits of a remote work arrangement. You will be a vital part of the executive support function, ensuring seamless operations for our leadership team.
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