482 Remote Executive Administrative Assistant jobs in Nairobi
Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex executive calendars and schedule meetings.
- Coordinate domestic and international travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Handle incoming communications and prioritize correspondence.
- Organize and maintain digital filing systems.
- Process expense reports and manage reimbursements.
- Act as a liaison between executives and internal/external contacts.
- Anticipate executive needs and proactively address them.
- Conduct research and gather information as required.
- Maintain strict confidentiality and discretion.
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (Zoom, Microsoft Teams) and project management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a remote environment.
- Proactive problem-solving skills.
- Attention to detail and accuracy.
- Ability to work independently with minimal supervision.
Remote Executive Administrative Assistant
Posted 21 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare meeting agendas, presentations, and supporting documents.
- Handle incoming and outgoing correspondence, including screening emails and prioritizing responses.
- Maintain organized digital filing systems and manage confidential information.
- Process expense reports and reconcile corporate credit card statements.
- Conduct research and compile information for reports and special projects.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support to ensure efficient operations.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives.
- Proven experience working in a remote or virtual administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently with minimal supervision.
- Resourceful and proactive problem-solver.
Remote Executive Assistant to CEO
Posted 20 days ago
Job Viewed
Job Description
Remote Executive Assistant - Mombasa
Posted 22 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
- Coordinate and prepare for virtual meetings, including distributing agendas, taking minutes, and tracking action items.
- Handle all forms of communication, including emails, phone calls, and correspondence, with professionalism and efficiency.
- Prepare and edit presentations, reports, and other documents.
- Conduct research on various topics as requested by executives.
- Manage confidential information with the utmost discretion.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Organize and maintain electronic filing systems and databases.
- Assist with special projects and event planning as needed.
- Proactively identify and address potential issues or conflicts in scheduling or workflow.
- Ensure seamless remote operational support for executives.
- Proven experience as an Executive Assistant or in a similar high-level administrative role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive, can-do attitude.
- Ability to work independently with minimal supervision in a remote environment.
- Experience with travel arrangements and expense reporting.
- A keen eye for detail and accuracy.
Remote Executive Assistant to C-Suite
Posted 8 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and coordinate complex calendars for multiple C-suite executives, including scheduling meetings, appointments, and travel arrangements.
- Handle all aspects of executive travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, ensuring executive attention is focused on critical matters.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and ensuring timely responses.
- Manage confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Organize and coordinate virtual events, board meetings, and other high-level engagements.
- Assist with expense report preparation and submission.
- Proactively identify and resolve administrative issues, anticipating executive needs before they arise.
- Maintain and organize digital filing systems for easy access to important documents.
- Support special projects as assigned by the C-suite team.
Qualifications:
- Proven experience as an Executive Assistant supporting C-suite executives, preferably in a remote setting.
- Exceptional organizational, time management, and multitasking abilities.
- Proficiency in calendar management software (e.g., Outlook, Google Calendar) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills.
- Strong problem-solving skills and the ability to work independently.
- High level of professionalism, discretion, and emotional intelligence.
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Ability to adapt to changing priorities and handle pressure effectively.
- Bachelor's degree or equivalent experience is preferred.
Senior Remote Executive Assistant
Posted 22 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and coordinate complex, dynamic calendars for multiple C-suite executives, including scheduling meetings, appointments, and conference calls across various time zones.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, ensuring adherence to company policies and executive preferences.
- Prepare and edit correspondence, communications, presentations, and other documents as needed.
- Conduct research and gather information for executive use, preparing concise summaries and reports.
- Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Manage expense reporting and processing for executives, ensuring accuracy and timely submission.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Maintain electronic and physical filing systems, ensuring information is organized, accessible, and secure.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Coordinate and execute special projects as assigned by the executives.
- Liaise with other departments and external parties on behalf of the executives.
- Maintain a high level of confidentiality and professionalism at all times.
- Onboard new executives to remote work protocols and administrative support systems.
- Provide general administrative support, including managing contacts and responding to inquiries.
Qualifications:
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-suite level executives in a remote or hybrid capacity.
- Proven ability to manage complex schedules, travel logistics, and administrative tasks with precision.
- Exceptional written and verbal communication skills, with a keen eye for detail and grammar.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Strong understanding of remote work best practices and technologies.
- Excellent organizational and time-management skills, with the ability to prioritize effectively.
- High level of discretion, integrity, and professionalism.
- Proactive problem-solver with a resourceful and adaptable approach.
- Ability to work independently, manage priorities, and meet deadlines in a fast-paced remote environment.
- Experience in the technology sector is a significant advantage.
- Bachelor's degree in Business Administration or a related field is preferred.
This fully remote role offers a competitive salary and benefits, presenting an excellent opportunity for a seasoned administrative professional to contribute to a leading organization from anywhere. Our client values diversity and is an equal opportunity employer.
Senior Remote Executive Assistant - Global Operations
Posted 6 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and prepare materials for virtual and in-person meetings, including agendas, presentations, and minutes, ensuring all necessary documents are distributed in a timely manner.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, managing communication flow and screening calls and emails effectively.
- Proactively identify and resolve potential scheduling conflicts or logistical challenges before they arise.
- Conduct research and gather information on various topics as required by executives.
- Manage and organize digital files and correspondence systems, ensuring efficient retrieval of information.
- Prepare expense reports and manage corporate credit card reconciliation.
- Assist with project management tasks, tracking deadlines, and following up on action items.
- Provide support for virtual event planning and execution.
- Develop and maintain strong working relationships with key internal and external contacts.
- Anticipate the needs of executives and take initiative to streamline workflows and improve efficiency.
- Handle ad-hoc administrative tasks and special projects as assigned.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role, preferably supporting C-suite executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced remote setting.
- Proficiency in calendar management tools (e.g., Outlook Calendar, Google Calendar), virtual meeting platforms (e.g., Zoom, Microsoft Teams), and standard office productivity suites (Microsoft Office 365, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy in all correspondence.
- High level of professionalism, integrity, and discretion when handling sensitive information.
- Proactive and resourceful problem-solver, capable of working independently with minimal supervision.
- Adaptability and a positive attitude when faced with changing priorities.
- Experience in managing international schedules and coordinating with individuals across different time zones.
- A strong understanding of business etiquette and professional communication standards.
- Ability to create and maintain efficient digital filing systems.
- A dedicated workspace with reliable high-speed internet access is essential for this remote role.
This is a crucial role requiring an individual who is not only highly organized but also anticipates needs and proactively contributes to the smooth operation of executive functions in a global, remote-first context. The ideal candidate will be a trusted partner, instrumental in supporting leadership.
Be The First To Know
About the latest Remote executive administrative assistant Jobs in Nairobi !
Remote Executive Assistant - C-Suite Support
Posted 12 days ago
Job Viewed
Job Description
The Executive Assistant will play a critical role in ensuring the smooth and efficient operation of the executive office. This involves anticipating needs, proactively problem-solving, and maintaining the highest level of confidentiality and professionalism. You will need exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively in a demanding environment. Proficiency with various office productivity software and virtual communication tools is essential.
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments with precision.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and prepare for board meetings, executive retreats, and other key events.
- Conduct research and gather information as needed for various projects and meetings.
- Manage expense reporting and reimbursement processes.
- Maintain and organize digital and physical filing systems.
- Provide general administrative support to ensure the efficient functioning of the executive office.
The ideal candidate will have a proven track record as an Executive Assistant or Senior Administrative Professional, preferably supporting C-level executives. A minimum of 5 years of relevant experience is required. Exceptional organizational, time management, and communication skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and collaboration tools (e.g., Asana, Trello, Slack) are mandatory. As this is a remote role, strong self-discipline, proactive problem-solving abilities, and excellent virtual communication skills are crucial for success in supporting executives from a distance.
Senior Executive Assistant (Remote Support)
Posted 22 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, presentations, and meeting materials.
- Record meeting minutes and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and invoicing.
- Handle confidential information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and administrative tasks as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives.
- Proven experience managing complex calendars and coordinating travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent command of virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and emotional intelligence.
- Ability to work independently and proactively in a remote environment.
- Detail-oriented with strong problem-solving capabilities.
Remote Executive Chef Assistant
Posted today
Job Viewed
Job Description
Key responsibilities include researching new culinary trends and ingredients, assisting in the creation and costing of new menu items, and developing detailed recipes and plating guides. You will manage and organize digital recipe databases, ensuring consistency and accuracy. This role involves coordinating with supply chain partners for ingredient procurement, tracking inventory levels, and managing food cost percentages remotely. You will also assist in developing training materials for kitchen staff and ensuring adherence to food safety and sanitation standards (HACCP principles). Communicating effectively with kitchen teams, management, and other stakeholders via virtual platforms will be essential. The ability to troubleshoot culinary challenges and provide support to kitchen operations from a distance is crucial. This position requires a proactive approach to problem-solving and a commitment to maintaining exceptional culinary excellence.
Candidates should have a culinary degree or diploma from a reputable institution, or equivalent extensive experience in a professional kitchen environment. Proven experience as a Chef de Partie, Sous Chef, or similar role is required. Strong knowledge of culinary techniques, food preparation, and presentation is essential. Proficiency in menu planning, costing, and inventory management is necessary. Excellent organizational and time-management skills, with the ability to manage multiple tasks simultaneously, are critical. Familiarity with digital recipe management systems and collaboration software is highly desirable. Strong written and verbal communication skills, with the ability to clearly convey information in a remote setting, are paramount. This is an exciting opportunity for a talented culinary professional to contribute to a renowned hospitality brand from a flexible, remote work environment.