What Jobs are available for Remote Executive Administrative Assistant in Kitengela?
Showing 499 Remote Executive Administrative Assistant jobs in Kitengela
Executive Assistant - Remote Executive Support
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership. This is an on-site position, requiring your dedicated presence at our office. You will be responsible for managing complex calendars, coordinating executive travel, preparing reports and presentations, handling correspondence, and acting as a gatekeeper for executive communications. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will play a crucial role in ensuring the efficiency and effectiveness of the executive team, allowing them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls with accuracy and foresight.
- Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and gather information for meetings and projects.
- Screen and prioritize incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and prepare agendas and materials for meetings, and take accurate minutes.
- Manage expense reporting and reconciliation for executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential challenges.
- Manage office supplies and equipment for the executive suite.
- Assist with special projects and ad-hoc administrative tasks as required.
- Maintain organized filing systems, both physical and digital.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing executive-level administrative support.
- Proven experience managing complex calendars and coordinating executive travel.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Discretion and a high level of professionalism in handling confidential information.
- Proactive attitude and the ability to work independently with minimal supervision.
- Strong problem-solving skills and resourcefulness.
- Ability to adapt to changing priorities and deadlines.
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0
Remote Executive Assistant
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive functions, allowing leaders to focus on strategic initiatives. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and handle confidential correspondence. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively. You will act as a gatekeeper, handling inquiries and screening communications with professionalism and diplomacy. Responsibilities include managing expense reports, organizing virtual meetings, and ensuring seamless communication flow across various departments and external stakeholders. The ideal candidate is tech-savvy, proficient in a wide range of productivity software, and capable of adapting to new technologies quickly. Strong written and verbal communication skills are paramount, as is a polished and professional demeanor. This role demands a high level of trust and integrity, given the confidential nature of the information handled. You must be a proactive problem-solver, capable of working autonomously and demonstrating initiative. As a remote Executive Assistant, excellent virtual collaboration and time management skills are crucial for success. This is an excellent opportunity for a seasoned administrative professional to excel in a flexible, remote-first environment.Key Responsibilities:
- Manage complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, presentations, and supporting documents for meetings.
- Handle incoming and outgoing communications, including emails, calls, and mail, with discretion.
- Manage expense reporting and track budgets for executive office.
- Organize and facilitate virtual meetings and video conferences.
- Conduct research and compile information for various projects and reports.
- Maintain and organize electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential and sensitive information with the utmost discretion.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision.
- Proactive approach to problem-solving and task management.
- Bachelor's degree or equivalent experience is preferred.
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1
Remote Executive Assistant to CEO
Posted 2 days ago
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Job Description
Our client is looking for a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to their CEO. This is a crucial, fully remote role, requiring an individual with exceptional administrative skills and the ability to manage a wide range of responsibilities from a distance. You will be responsible for managing the CEO's calendar, scheduling meetings and appointments, coordinating travel arrangements (both domestic and international), preparing reports and presentations, and handling confidential correspondence. The ideal candidate will possess excellent communication and interpersonal skills, enabling effective interaction with internal teams, external stakeholders, and clients. A strong command of office productivity software, including word processing, spreadsheets, and presentation tools, is essential. You should be adept at prioritizing tasks, managing multiple deadlines, and maintaining a high level of accuracy and attention to detail. The ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision is paramount. This role requires discretion and a commitment to maintaining confidentiality. You will act as a gatekeeper and liaison for the CEO, ensuring smooth operations and efficient workflow. Proactive problem-solving and a resourceful attitude are highly valued. If you are a detail-oriented, self-motivated professional looking for a challenging and rewarding remote opportunity to support a visionary leader, we want to hear from you. Your ability to adapt to a fast-paced environment and maintain a calm demeanor under pressure will be key to your success. This position offers the chance to be an integral part of executive decision-making and contribute to the strategic direction of the company, all while enjoying the benefits of remote work.
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2
Remote Executive Assistant to C-Suite
Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote administrative support to their C-suite executives. This is a fully remote position, requiring a candidate who can excel in a virtual environment and manage complex schedules and communication independently. You will be responsible for managing calendars, scheduling meetings across multiple time zones, preparing reports and presentations, handling confidential correspondence, and coordinating travel arrangements if necessary. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a strong understanding of virtual collaboration tools. You will act as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring smooth operations and efficient workflow. Experience with project management software and a proficiency in common office productivity suites are essential. This role demands a high level of discretion, professionalism, and the ability to anticipate needs and troubleshoot issues before they arise. We are looking for someone who is adaptable, resilient, and committed to delivering high-quality support in a fast-paced setting. If you are a self-starter with a proven track record of success in executive support and are looking for a challenging and rewarding remote opportunity, we encourage you to apply. The core focus will be on optimizing executive time and ensuring seamless operational efficiency from a remote location. Your ability to maintain confidentiality and handle sensitive information with utmost integrity will be paramount. Successful candidates will demonstrate excellent time management, organizational skills, and a proactive approach to problem-solving, ensuring that the executives they support can focus on strategic initiatives. Join a dynamic team and make a significant impact from anywhere. Highlighted job location: Ongata Rongai, Kajiado, KE .
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3
Remote Executive Assistant to CEO - Global Operations
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding global organization, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their CEO. This is a fully remote position, requiring exceptional administrative skills, impeccable attention to detail, and the ability to manage complex schedules and priorities across multiple time zones. You will be the right-hand to the CEO, ensuring smooth operational flow and efficient communication.
Responsibilities:
Responsibilities:
- Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements across global time zones.
- Coordinate and prepare for executive meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle all aspects of travel logistics, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications (emails, calls, mail), drafting correspondence on behalf of the CEO.
- Conduct research, compile data, and prepare reports and presentations as required.
- Manage confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders on behalf of the CEO.
- Anticipate the CEO's needs and proactively address potential issues before they arise.
- Maintain organized electronic and physical filing systems.
- Process expense reports and manage related administrative tasks.
- Serve as a gatekeeper, ensuring the CEO's time is used effectively.
- Assist with special projects and initiatives as directed by the CEO.
- Provide support for internal and external events as needed.
- Ensure seamless communication flow between the CEO and the rest of the organization.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
- Minimum of 5-7 years of experience as an Executive Assistant supporting C-level executives, preferably in a global or fast-paced environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with calendar management tools and virtual meeting platforms (Zoom, Teams, etc.).
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and maturity.
- Ability to work independently with minimal supervision and take initiative.
- Adaptability and flexibility to changing priorities and demands.
- Experience with international travel arrangements and visa processing is a plus.
- Tech-savviness and the ability to quickly learn new software and tools.
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4
Senior Remote Executive Assistant - Strategic Operations
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Remote Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring you to manage a broad range of administrative and operational tasks from your own dedicated workspace. You will be the primary point of contact for internal and external stakeholders, managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements, and preparing professional correspondence and presentations. A key aspect of this role involves managing strategic projects, tracking action items, and ensuring follow-through on key initiatives. You will be responsible for preparing meeting agendas, taking accurate minutes, and disseminating action items effectively. Experience with virtual collaboration tools and project management software is essential. The ideal candidate will possess exceptional communication skills, discretion, and the ability to anticipate needs and proactively solve problems. You should be adept at managing multiple priorities, working under pressure, and maintaining confidentiality. A strong understanding of corporate operations and best practices in executive support is required. This role offers the opportunity to work closely with leadership on high-level strategic objectives, contributing significantly to the smooth functioning of the organization. You will be expected to demonstrate initiative, a results-oriented approach, and a commitment to providing a seamless support experience. If you are a seasoned executive assistant looking for a challenging and rewarding remote opportunity, this position is for you. A minimum of five years of experience supporting C-suite executives in a demanding environment is necessary. The ability to work independently and manage your time effectively in a remote setting is paramount.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars, ensuring optimal scheduling and conflict resolution.
- Coordinate and schedule internal and external meetings, including virtual conferences.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Manage confidential information with the utmost discretion.
- Conduct research and prepare briefing materials for meetings and travel.
- Track project milestones, action items, and deadlines, ensuring accountability.
- Assist with event planning and coordination as needed.
- Develop and implement efficient administrative processes to enhance productivity.
- Maintain organized digital filing systems and databases.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role, supporting C-level executives.
- Proven experience managing remote teams and working in a remote-first environment.
- Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools (e.g., Asana, Trello).
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- High level of professionalism, discretion, and emotional intelligence.
- Proactive problem-solving skills and the ability to work independently.
- A dedicated home office setup with reliable high-speed internet is mandatory.
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